The HCM payroll encumbrance calculation process is an important way to track projected payroll obligations—such as payroll, taxes and deductions—in the general ledger.
When changes are made to an employee’s job data, the changes can impact how encumbrances post to the general ledger.
Some faculty with nine-month academic year contracts may choose to have their pay distributed over a longer time period. Understand how these extended payouts align with fiscal year budgets and the general ledger.
Now that the Department Budget Table (DBT) roll-forward is complete, you must complete several critical tasks to ensure payroll runs as intended.
Some faculty with nine-month academic year contracts may choose to have their pay distributed over a longer period. Understand how these extended payouts align with fiscal year budgets and the general ledger.
Use these tips to proactively check for HCM data mismatches that can affect payroll funding for new hires.
The fiscal year 2025-26 (FY26) Department Budget Table (DBT) roll-forward will occur on June 27.
Ensure that this year’s payroll (and effort) is allocated correctly before the close of the fiscal year.
To manage position funding between now and fiscal year-end, the “Apply to Next Fiscal Year” feature will be enabled beginning May 1.
Occasionally, you’ll need to correct errors in payroll after it processes. CU’s HCM Payroll Expense Transfer (PET) solution has a number of helpful features to make reallocating funding a breeze.

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