Collect and Enter Time

Ensure proper pay.
Use the Earning Codes and Pay Groups Job Aid.

Find into which pay group your employees fall so you categorize them correctly.

Common Earnings Codes and their Pay Groups

Meet your time-collection and time-entry deadlines by doing the following:

  1. Collect time and approve leave—either in My Leave or externally.
  2. Load time into CU Time—the area from where time is pulled to process pay—and approve it.
  3. Approve all uploads and/or entries.
  4. Check your work using queries. 

 



To get started, identify where and how your employees track their time. Choose the column that applies to your department, and use those guides.


Gather employee time collected outside My Leave.

Job aid: Sample employee work record/timesheet

Job aid: Creating and Uploading Time and Leave Data into CU Time—Page 1-2

Collect, review and approve time in My Leave.

Step-by-step: My Leave - Setting Preferences and Submitting Time

Job Aid: My Leave - Reading Balances (a great resource to share with employees!)



Now that you have all your employees' time, upload it into CU Time. Choose the column that applies to your department.

*Not available to approve time?
My Leave - Supervisor Adding a Proxy

Upload time and leave outside My Leave into CU Time.

Step-by-step: Uploading Time Collection Files

Step-by-step: Uploading CU Regular Earnings Files

Step-by-step: Uploading One-Time Payments

Step-by-step: Manually Entering Reported Time

HCM in a Minute: Manual Entries

Job aid: Creating and Uploading Time and Leave Data into CU Time—Page 2-4

Job aid: Building Uploads for Success

Upload time and leave within My Leave to CU Time.

Step-by-step: Uploading Time Collection Files

Quick reference: Review, Update and Approve Time

Step-by-step: My Leave - Supervisor Approvals

Job aid: Building Uploads for Success

 HCM Training Video: My Leave

Step-by-step: Annual Leave Certification for Employees and Supervisors Approval



Approve the time you've entered. Choose the column that applies to your department, and use those guides.


Approve time that you uploaded into CU Time.

Quick reference: Reviewing, Updating and Approving time

Job aid: Creating and Uploading Time and Leave Data into CU Time—Page 4

Using these guides, you'll learn two methods for approving time:

  1. Approve each employee's time individually, using the Employee Reported Time feature.
  2. Approve time for an entire department, using the Employee Reported Time Summary feature.

Note: The system will notify you of any errors that occur during this process so you can fix them to ensure employees get paid.

Approve time from My Leave in CU Time.

Step-by-step: My Leave for HCM Community Members

 HCM Training Video: My Leave Queries


 

Then, validate the data using one or more of the queries below.

 

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Leave Data

Leave Accruals: CUES_HCM_LEAVE_ACCRUALS

Leave Balances: HCM_LEAVE_BALANCES

 Annual Leave Certification: CUE_BEN_ANNUAL_LV_CERT

Leave Sweep: CUES_HCM_LEAVE_SWEEP

Payroll Data

 Payroll Register Account Detail: CUES_HCM_PAYROLL_REGISTER_DTL

Payroll Register Summary: CUES_HCM_PAYROLL_REGISTER_SUM

 Payroll Register: CUES_HCM_PAYROLL_REGISTER