Standing for Human Resources General Ledger, HR/GL professionals manage payroll funding transactions including employee earnings, taxes and deductions and ensure accurate posting of payroll data from the HCM system to the general ledger in the Finance System.
Bookmark and use this page to stay on top of each month’s top transactions, available how-to guides and key dates throughout the Fiscal Year.
Resources
Prepare for June 27 budget table roll-forward into FY26
Step-by-Step Guides
Step-by-Step Guides
Training Videos
Training Videos
Configuration Resources
Configuration Resources
- Additional Pay: Deduction/Tax Special Processing
- Deduction/Tax Override based on Earnings Speedtype
- Earning Account Mapping
- Deduction Account Mapping
- Tax Account Mapping
- Suspense Speedtype Mapping
- Earnings Speedtype Exceptions
- Earnings Accounts and Fringe by Job Code
- Deduction Speedtype Mapping (UCB & UCCS only)
- Tax Speedtype Mapping (UCB & UCCS only)
- Fringe Rates (UCB & UCCS only)
Web Resources
Web Resources
Blogs
Blogs
April 2025
- Plan ahead for funding updates that extend to the next fiscal year
- Check off crucial payroll tasks for the end of the 2025 fiscal year
March 2025
February 2025
January 2025
December 2024
November 2024
- Use these HR/GL strategies to manage calendar year-end funding for grants
- More than wages: Imputed income is an important tax consideration at year-end
October 2024
September 2024
- How payroll encumbrances impact the general ledger
- Understand how account codes impact payroll funding and the general ledger
August 2024
- Understand how job changes impact benefits and HCM encumbrances
- What you need to know about how faculty contracts align with the fiscal year and the general ledger
July 2024
- Best practices: Setting up positions for new employees and transfers
- Best practices: Tackle changing contracts in the same pay period
- Best practices: Posting final pay for terminating and retiring employees
June 2024
- Catch these common position errors before they disrupt payroll funding
- Roll-forward of Department Budget Table completed June 27
May 2024
- Check off crucial payroll tasks for the end of the 2024 fiscal year
- Prepare for June 27 budget table rollover into FY 25
April 2024
- Plan ahead for funding updates that extend to the next fiscal year
- Get a head start on contracts that terminate early in May
March 2024
- Review paychecks after they process and know how to correct any errors
- The PET pages offer a robust tools to adjust funding after payroll processes
February 2024
January 2024
December 2023
November 2023
October 2023
- FAMLI premium to be added to encumbrances following October payroll
- Ensure COWINS stewards are compensated properly
- Verify payroll funding ahead of year-end with these HR/GL payroll reporting tools
- Don’t overlook important tasks and deadlines for year-end 2023
- HCM enhancements coming Nov. 13
September 2023
- HCM website's transaction section simplified
- Understand how account codes impact payroll funding and the general ledger
- How payroll encumbrances impact the general ledger
August 2023
- Review new procedural statements for different types of pay
- What you need to know about how faculty contracts align with the fiscal year and the general ledger
- Understand how job changes impact benefits and HCM encumbrances
- Set your new employees up for success with these tasks
July 2023
- Prepare for leave certification from Aug. 1 – 31
- Best practices: Ensure reliable payroll for departing employees
- Best practices: Tackle contracts with irregular start or end dates
- Best Practices: Setting up positions for new employees and transfers
June 2023
- Roll-forward of Department Budget Table completed June 29
- Catch these common position errors before they disrupt payroll funding
May 2023
- Check off crucial payroll tasks for the end of the 2023 fiscal year
- Prepare for June 29 budget table rollover into FY 24
April 2023
- Get a head start on contracts that terminate early in May
- Plan ahead for funding updates that extend to the next fiscal year
March 2023
February 2023
- Ensure a happy payday with these payroll funding best practices
- Tools and tips for successful funding distributions
January 2023
December 2022
November 2022
October 2022