Avoid unanticipated paycheck calculations by following these best practices for mid-month contract changes.

Sometimes a contract may end mid-month, like a summer contract that ends in the middle of August, and a new contract begins during the same month, like a fall contract that starts in the middle of August.

Contracts are tied to job data record numbers, which include position data.

• The summer contract is associated with a position with its own job code and funding distribution
• The fall contract is associated with its own position with a different job code and different funding distribution

If both contracts use the same record number, both contracts (the summer contract and the fall contract) will post only using the fall contract position job code and funding, due to it being the latest active record as of the pay period.

Instead, for a new contract mid-pay period, use a different record number for the new contract.

• Each contract will use its own record number.
• Each record number will use its own position number.
• Each position number will use its own job code (and account codes) and funding distribution.

Need extra help?

To access the HCM queries:

1. Log in to the employee portal.
2. Open the CU Resources dropdown menu and click Business Tools.
3. Select the HCM tile and choose HCM Community Users from the drop-down menu.
4. Click the HCM WorkCenter tile.
5. Select the Resources tab and click the query you desire.

You can find contract resources on the HCM Contracts page.

As always, you can email hcm_community@cu.edu or System.HRGL.Team@cu.edu for additional help.