The fiscal year 2022 (FY22) Department Budget Table (DBT) roll forward will occur on June 29.

A new department budget table (DBT) is required for each new position, each time there is a department change, and each time the fiscal year changes.

The Department Budget Table (DBT) will roll forward for each active position for the new fiscal year via a mass update that:

• Copies the most current FY21 funding row
• Creates a new FY22 funding row (unless a FY22 funding row already exists)
• Effective 7/1/2021
• For active positions and departments only

Encumbrances for general funds will be cleared at fiscal year-end and reset for the new fiscal year. Encumbrances for grants may continue across the fiscal year based on project and funding end dates.

What do I need to know?

Q: What if a FY22 DBT row already exists?

A: No new row is added.

Q: What about rows with no funding end date? 

A: No funding end date is copied.

Q: What if a funding end date expires before 7/1/2021?

A: The same funding end date is copied. If not updated, payroll will go to suspense.

Q: What if a funding end date expires after 7/1/2021?

A: The same funding end date is copied.  If not updated once expired, payroll will go to suspense.

Q: What if I want to update funding before the roll forward?

A: Enter the desired funding changes on the CU Funding Entry page and select the Apply to Next Fiscal Year checkbox. The entry will create a funding row effective on the date you designate before July 1. The Apply to Next Fiscal Year checkbox will then create a second row effective 7/1/2021 so the same funding will continue into the new fiscal year.

Q: What if I want to update funding after the CU Funding Entry Apply to Next Fiscal Year feature is disabled?

A: If you’re backdating funding changes or creating a new position with an effective date before July 1, use the  CU Funding Entry page to create the FY21 funding. Then create a second CU Funding Entry effective 7/1/2021 so the same funding may continue into the new fiscal year.

Q: What happens if a 7/1/2021 row for the new fiscal year row is not created?

A: The funding will go to suspense in the new fiscal year.

Need extra help?

You can find additional HRGL resources below:

• Funding Entries info page
• VIDEO: DBT Rollover webinar
• VIDEO: Funding Disribution Basics and Suspense Clearing webinar

As always, you can email hcm-community@cu.edu or System.HRGL.Team@cu.edu for additional help.