Department budget tables roll forward to fiscal year 2022 on June 29
The fiscal year 2022 (FY22) Department Budget Table (DBT) roll forward will occur on June 29.
A new department budget table (DBT) is required for each new position, each time there is a department change, and each time the fiscal year changes.
The Department Budget Table (DBT) will roll forward for each active position for the new fiscal year via a mass update that:
- Copies the most current FY21 funding row
- Creates a new FY22 funding row (unless a FY22 funding row already exists)
- Effective 7/1/2021
- For active positions and departments only
Encumbrances for general funds will be cleared at fiscal year-end and reset for the new fiscal year. Encumbrances for grants may continue across the fiscal year based on project and funding end dates.
What do I need to know?
Q: What if a FY22 DBT row already exists?
A: No new row is added.
Q: What about rows with no funding end date?
A: No funding end date is copied.
Q: What if a funding end date expires before 7/1/2021?
A: The same funding end date is copied. If not updated, payroll will go to suspense.
Q: What if a funding end date expires after 7/1/2021?
A: The same funding end date is copied. If not updated once expired, payroll will go to suspense.
Q: What if I want to update funding before the roll forward?
A: Enter the desired funding changes on the CU Funding Entry page and select the Apply to Next Fiscal Year checkbox. The entry will create a funding row effective on the date you designate before July 1. The Apply to Next Fiscal Year checkbox will then create a second row effective 7/1/2021 so the same funding will continue into the new fiscal year.
Q: What if I want to update funding after the CU Funding Entry Apply to Next Fiscal Year feature is disabled?
A: If you’re backdating funding changes or creating a new position with an effective date before July 1, use the CU Funding Entry page to create the FY21 funding. Then create a second CU Funding Entry effective 7/1/2021 so the same funding may continue into the new fiscal year.
Q: What happens if a 7/1/2021 row for the new fiscal year row is not created?
A: The funding will go to suspense in the new fiscal year.
Need extra help?
You can find additional HRGL resources below:
- Funding Entries info page
- VIDEO: DBT Rollover webinar
- VIDEO: Funding Disribution Basics and Suspense Clearing webinar