Essential 2025 tax forms to be sent over the coming months
By Jan. 31, all 2025 W-2s will be sent to the mailing address employees had on file in the employee portal as of Dec. 15, and available in the employee portal shortly afterward. Form 1095-C will be available in the portal for employees eligible for 2025 health benefits. The release date will be announced once confirmed.
Note: If an employee didn’t receive their W-2 in the mail, please direct them to the Tax Forms webpage on the Payroll section of the Employee Services website to learn how to obtain a copy.
Access the W-2 electronically
1. Log into the employee portal.
2. Select the CU Resources tab.
3. Open the CU Resources Home dropdown menu at the top, left of the page and select My Info and Pay.
4. Choose the W-2 tile. Employees will be prompted to verify their identity before they can access this information.
Access the W-2 in the ADP Portal
You must enter your zip code of your mailing address in the portal as of Dec. 15, 2025, to register on the ADP website.
What if employees see two W-2s in their portal?
Employees with two W-2s may have earnings as a CU employee and CU retiree, or may have worked from two different states or localities during the year. Both W-2s must be submitted when filing their 2025 tax return.
About Form 1095-C
Form 1095-C provides employees with information regarding employer-provided insurance coverage. The form indicates which months the employee/dependents were eligible for health care coverage, and the employee required contribution for the elected coverage.
1095-C forms for the 2025 tax year will be available in the employee portal. The exact date will be announced when confirmed.
When completing your federal tax return, you will need to indicate whether you had qualifying health coverage for all of 2025 or whether you qualified for a health coverage exemption. Per the IRS, employees are not required to submit this form with their 2025 tax filing. However, you should keep this form with tax records.
If questions arise, please consult a qualified tax advisor.
How to access Form 1095-C electronically
1. Log into the employee portal.
2. Open the CU Resources Home dropdown menu at the top left of the page.
3. Click the Benefits and Wellness tile.
4. Choose the Benefits Notices tile and click the View Form 1095-C tile.
International employees
Nonresident alien taxpayers whose wages are eligible for a tax treaty exemption, or who are recipients of non-qualified scholarship, will be issued a 1042-S form. The IRS requires 1042-S forms to be mailed or otherwise available no later than March 15. However, we strive to issue forms by mid-February to maximize recipients’ opportunity to file their personal income tax returns as soon as possible.
Tax year 2025 1042-S forms for employees and students will be available electronically in Sprintax Calculus for individuals. Paper forms will be mailed only to individuals who have not provided consent to receive their 1042-S form electronically through Calculus. Please watch for an email from CUintltax-noreply@sprintax.com with notification that 1042-S forms are available or have been mailed.
Individuals with tax treaty exempt income or taxable scholarship should wait to receive Form 1042-S before filing personal income tax returns to avoid the need to amend incomplete returns. In some cases, nonresident employees may receive Form W-2 as well, if receiving taxable wages. Employees and scholarship recipients who expect, but have not received, a paper form by the March 15 deadline should request a reissued 1042-S Form from Employee Services.
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