Categorized in: 

Best Practices: Managing employee contracts with irregular start or end dates

Sometimes contracts end mid-month and a new contract begins during the same month. Avoid confusing paycheck calculations by following these best practices for mid-month contract changes.

  • Payroll does not differentiate mid-month position changes for different contracts on the same job record.
  • Contract Details are associated with a Record Number in Job Data, not the position. 
  • If contract pay ends mid-month and new position data is entered for the new contract mid-month on the same job record, payroll will not use the position active at the time of the mid-month end date for the prior contract. Instead, it will post both contracts using the last position listed in Job Data for that pay period.
  • Account codes and the CU Boulder and UCCS FIN fringe rates will use the last position data for both contracts.
  • If an employee will be rehired to a new contract mid-pay period, use a different Record Number to rehire the employee.
  • Use a different position number to manage funding for multiple contracts with each having their own distributions.

Need extra help?

To access helpful HCM queries:

  • Log into the employee portal.
  • Open the CU Resources dropdown menu and click Business Tools.
  • Select the HCM tile and choose HCM Community Users from the drop-down menu.
  • Click the HCM WorkCenter tile.
  • Select the Resources tab and click the query you desire.

You can find contract resources on the HCM Contracts page.

As always, you can email or for additional help.

Add new comment