Ensure that this year’s payroll (and effort) is allocated correctly before the close of the fiscal year.

1. Ensure June funding is correct before the payroll deadlines

The June monthly payroll deadline is June 17. The last June biweekly payroll deadline is June 25. Use the HCM WorkCenter Resources Funding Distribution query or Position Funding query to confirm funding is active and accurate before payroll processes.

Tip: Only grants and contracts require end dates. Consider removing funding end dates from SpeedTypes that are not funded by a project so that they will not expire when the Department Budget Table (DBT) roll forward occurs on June 29.

2. Prevent suspense

Prevent June funding from going to suspense by updating expired funding before payroll processes. Find expired funding quickly using the Funding Suspense Current Row query.

3. Once paychecks have processed, confirm pay and funding

Monthly payroll registers will be ready June 22. Run the Payroll Register with Accounting Detail query to confirm posted funding aligns with effort. Use the Excel spreadsheet to filter for suspense.

Identify overpayments and request a paycheck pull to correct any overpayments by the pay pull deadline of June 26 at 10 a.m. Then, enter the correct pay in the next off-cycle. If the check pull deadline is missed, report the overpayment as soon as possible using the Notice of Overpayment Form.

4. Clear suspense and align effort

Create a Payroll Expense Transfer (PET) to align funding or clear suspense.

5. Approve FY26 PETs to post in the current fiscal year

Fully approve FY26 PETs by July 20 at 6 p.m. to post to FY26. This is six days after second close and the date of the third close. See the  Office of University Controller Fiscal Year-End calendar (posted late April 2026) for this and other important fiscal year-end tasks.

Note: Employees must recertify ePERS after a PET is processed on a paycheck that includes grant funding.

6. Confirm collected overpayments post by Fiscal Year End

Full or partial overpayment amounts collected by June 30 will post in the same fiscal year. These will be processed with the first off-cycle in July. Remaining amounts will be credited after collected in full, and partial payments will post during the calendar year-end or next fiscal year-end cycle, whichever comes first.

Need extra help?

Visit the HCM Community website to find resources regarding (F) Funding (Entry) changes, (P) Payroll Expense Transfers and overpayment procedures.

If you have additional questions, you can email hcm_community@cu.edu or System.HRGL.Team@cu.edu.

Find HCM queries from here:

1. Log into the employee portal.
2. Open the CU Resources dropdown menu and click Business Tools.
3. Select the HCM tile and choose HCM Community Users from the drop-down menu.
4. Click the HCM WorkCenter tile.
5. Select the Resources tab and click the query you desire.