State classified employees are part of the Colorado Personnel System, and subject to both Colorado and CU employment guidelines, rules, regulations and policies.
These employees must submit monthly leave records showing exception time, including all leave usage. Non-exempt employees must report specific hours worked (i.e., time in and out). CU has multiple options for documenting hours worked and exception time; please verify with your department how it records time and follow that procedure.
Both the employee and his/her supervisor must sign the leave record verifying the accuracy of leave usage and balances.
There’s more to your pay than receiving a paycheck. Ensure you understand your finances by reading your paycheck correctly, reviewing pay days, learning how to safeguard against lost paychecks and more.
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Schedule an appointment with an International Tax specialist
All new international CU employees are required to meet with an international tax specialist to identify their tax status, complete proper tax forms, facilitate any available tax treaty benefits and clarify any tax filing responsibilities.
To prepare for your meeting:
- Bring your passport, I-94 and immigration documents. A Social Security Number (SSN) is not required.
- Plan to review your entire history of presence in the U.S.
Guides and resources - Click a tile below to get started.
Tax filing resources
Request an access code for
Glacier Tax Prep
To assist with U.S. tax filing obligations, nonresident alien students and employees who are sponsored by CU can use Glacier Tax Prep (GTP) software. This online tool can help you navigate the U.S.’s complex system and helps ensure all tax information and requirements are correct for an accurate tax refund.
Federal tax resources
Colorado tax resources
Immigration Info
For specific immigration issues, please contact the appropriate campus international student and scholar office:
For I-9 information, please contact the appropriate campus human resources office.
Handbooks, Guides & Other Documents
- State Employee Handbook
- Resources for HCM Users
- Payroll Production Calendars
- W-2
- Payroll Adjustments
- CU Resources (in the employee portal)
My Leave Step-by-Step Guides
CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.
- My Leave - Setting your Preferences, Tracking Time and Requesting Leave
- My Leave - Selecting Earnings Codes
Additional Resources
- Four-campus search
- Department of Labor
- Board of Regents
- Social Security Administration
- Internal Revenue Service
- Procurement Service Center—Contact the PSC for travel and business expense reimbursements reported as taxable income.
- Colorado Department of Personnel and Administration
- Social Security Application
- Department of Personnel Rules and Procedures
- Colorado PERA—"Working After Retirement"
Payroll Forms for Classified Staff
EMPLOYEE WORK RECORD
EXPENSES & DEDUCTIONS
Colorado WINS Membership Form
Colorado WINS Membership Termination Form
Moving Expenses Form - IRS Form 3903
Moving Expenses Worksheets
GETTING PAID
Direct Deposit Authorization: To access, log in to the employee portal.