Classified Staff Payroll

International employees must comply with the U.S. Tax Code. To ensure compliance, you must schedule an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. Please make your appointment as close to your employment start date as possible.  At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules.  There is generally no negative ramification to a delay in meeting with our office.

If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.

See these references for general information on immigration, taxation and the Social Security policy:

• Tax reference for international visitors
• Tax guide for international students
• Frequently asked questions: Filing income tax forms

For specific immigration issues, please contact the appropriate campus international student and scholar office:

• CU Boulder
• CU Colorado Springs
• CU Denver and Anschutz Medical Campus

For I-9 information, please contact the appropriate campus human resources office.

Employees can schedule appointments with an international tax specialist via our online appointment scheduling system.

• International Tax Office’s online appointment system
• International tax overview
• Tax reference for international visitors

• State Employee Handbook
• Resources for HCM Users
• Payroll Production Calendars
• W-2
• Payroll Adjustments
• CU Resources (in the employee portal)

CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.

• My Leave - Setting your Preferences, Tracking Time and Requesting Leave
• My Leave - Selecting Earnings Codes

• Four-campus search
• Department of Labor
• Board of Regents
• Social Security Administration
• Internal Revenue Service
• Procurement Service Center—Contact the PSC for travel and business expense reimbursements reported as taxable income.
• Colorado Department of Personnel and Administration
• Social Security Application
• Department of Personnel Rules and Procedures
• Colorado PERA—"Working After Retirement"

Example: Biweekly
Example: Fiscal Year
Example: Monthly

Colorado WINS Membership Form
Colorado WINS Membership Termination Form
Moving Expenses Form - IRS Form 3903
Moving Expenses Worksheets

Direct Deposit Authorization: To access, log in to the employee portal.

Emergency Contact
I-9 (Employment Eligibility Information)

Request for Exemption From Local City Occupational Privilege Tax (OPT)
W-2/1042-S Reissue Request Form
W-4 Form
W-4 Forms for each state
W-9 for Employee Services Business-Estate Claims