State classified employees are part of the Colorado Personnel System, and subject to both Colorado and CU employment guidelines, rules, regulations and policies.
These employees must submit monthly leave records showing exception time, including all leave usage. Non-exempt employees must report specific hours worked (i.e., time in and out). CU has multiple options for documenting hours worked and exception time; please verify with your department how it records time and follow that procedure.
Both the employee and his/her supervisor must sign the leave record verifying the accuracy of leave usage and balances.
International employees must comply with the U.S. Tax Code. To ensure compliance, you must schedule an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. Please make your appointment as close to your employment start date as possible. At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules. There is generally no negative ramification to a delay in meeting with our office.
If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.
See these references for general information on immigration, taxation and the Social Security policy:
For specific immigration issues, please contact the appropriate campus international student and scholar office:
For I-9 information, please contact the appropriate campus human resources office.
Schedule Tax Appointments
Employees can schedule appointments with an international tax specialist via our online appointment scheduling system.
Handbooks, Guides & Other Documents
- State Employee Handbook
- Resources for HCM Users
- Payroll Production Calendars
- Payroll Adjustments
- CU Resources (in the employee portal)
My Leave Step-by-Step Guides
CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.
- My Leave - Setting your Preferences, Tracking Time and Requesting Leave
- My Leave - Selecting Earnings Codes
- Four-campus search
- Department of Labor
- Board of Regents
- Social Security Administration
- Internal Revenue Service
- Procurement Service Center—Contact the PSC for travel and business expense reimbursements reported as taxable income.
- Colorado Department of Personnel and Administration
- Social Security Application
- Department of Personnel Rules and Procedures
- Colorado PERA—"Working After Retirement"
Payroll Forms for Classified Staff
EMPLOYEE WORK RECORD
EXPENSES & DEDUCTIONS
Direct Deposit Authorization: To access, log in to the employee portal.