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Student Faculty, Student Hourly & Student Work-Study
Student employees can work in a variety of positions within the university.
Most graduate students and student faculty members are paid a monthly salary on the last banking day of the month. Most undergraduate student employees are paid hourly on a biweekly basis. Work Study students are paid by the hour on a biweekly basis. Please refer to the pay dates tab above for paydays, and check with your department payroll liaison for pay cycle options.
Per IRS rules, student employees in higher education are exempt from paying into social security. Student employees who work for the same university they attend are exempt from paying Student Retirement and Medicare when they are enrolled in a minimum course load and work fewer than 40 hours per week. Please refer to the student retirement page for more information.
Student employees must document time worked. CU has multiple options for documenting time and leave; please verify with your department on the proper procedures to document your time. Both the employee and his/her supervisor must sign the record verifying the accuracy of reported hours.
When leaving employment, please update your address through the employee portal to ensure you receive your W-2 at the end of the tax year. Correcting information in the student portal will not update your employee information.
Schedule an appointment with an International Tax specialist
All new international CU employees are required to meet with an international tax specialist to identify their tax status, complete proper tax forms, facilitate any available tax treaty benefits and clarify any tax filing responsibilities.
To prepare for your meeting:
- Bring your passport, I-94 and immigration documents. A Social Security Number (SSN) is not required.
- Plan to review your entire history of presence in the U.S.
Guides and resources
- International Tax Guide: New Hire Guide
- International Tax Guide: Nonresident Alien (NRA) for U.S. Tax Purposes
- International Tax Guide: Resident Alien (RA) for U.S. Tax Purposes
- International Tax Guide: Tax Information for International Scholarship and Fellowship (Stipend) Recipients
- Social Security Number Verification and Use
- W-8 Forms for Non-U.S. Individuals and Entitites
Request an access code for
Glacier Tax Prep
To assist with U.S. tax filing obligations, nonresident alien students and employees who are sponsored by CU can use Glacier Tax Prep (GTP) software. This online tool can help you navigate the U.S.’s complex system and helps ensure all tax information and requirements are correct for an accurate federal tax return.
Federal tax resources
Colorado tax resources
Guides & Other Documents
- Student Retirement -Facts and Informational Video
- CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.
- Payroll Production Calendars
- Payroll Adjustments
- My Leave - Selecting Earnings Codes
- Office of Student Employment: