Academic-year appointments are generally made on a contract basis for the academic year. Employees with an academic-year appointment are paid on the last working day of each month.

You may select a nine-month or 12-month payment option. Contact your department liaison or human resources office if you have any questions about contract payment options or the appropriate form to make this election. If you do not indicate a preference, the default is payment over nine months.

IMPORTANT—Timing restriction for your election:

A faculty member’s election to be paid salary over nine months or 12 months must be made before the start of the academic year to which it applies. The election is irrevocable for that academic year once the academic year has begun. It will remain in effect for the entire academic year, and may only be changed at the beginning of each new academic year.

To be in compliance with IRS regulations regarding deferred compensation, the university cannot allow any changes between 9/9 and 9/12 contract types once the contract period has begun.

Paid over 9 months (9/9 schedule)

CU Denver | Anschutz Medical Campus
Your monthly pay equals your contracted academic-year salary, divided by nine. You are paid one-ninth of your contract each month from September through May, and your contract will be paid in full at the end of May. You will receive no pay from this contract during June, July and August.

CU Boulder and CU Colorado Springs
The academic year salary will be paid from August 31 through May 31.

August will pay a prorated gross amount of the annual year (AY) salary based on the August start date, September through April will pay equal gross amounts of the annual (AY) salary and May will pay a prorated gross amount of the AY salary based on the May annual (AY) end date.

Paid over 12 months (9/12 schedule selected before September)

CU Denver | Anschutz Medical Campus
If you select the 12-month pay option starting in September, you will receive 12 equal payments totaling your contracted academic-year salary (paid September through August).

CU Boulder and CU Colorado Springs
Academic year salaries will be paid from August 31 through August 31 of the following year.

August will pay a prorated gross amount of the annual year (AY) salary based on the August start date, and September through July will pay equal gross amounts of the annual (AY) salary.

August of the new academic year will pay a prorated gross amount of the prior year contract accrual (ENP) based on the mid-August end date, plus a prorated gross amount of the new academic year salary based on the new annual (AY) August start date.

Hired during the academic year

Employees hired during the academic year may select either the 9/9 or the 9/12 pay options. Failure to make a selection will result in default to 9/9 (contract payments split equally over the remaining months of the September-through-May academic year).

If you select the 9/12-month pay option, your contracted salary will be divided equally over the remaining months (contract payments made over the remaining months of the September-through-August pay period). Total payments will equal your total contracted amount for the partial academic year.

You may not change your election until the next academic year.

Tax Considerations

Payments made to employees who have a 9/12-academic-year salary, and an additional summer pay amount, may be taxed at a higher rate because the two values are combined for tax purposes.     

Academic year contracts paid over 12 months (9/12 schedule) cause pay to be deferred into the following tax year. For this reason, enrollment in a 9/12 contract will be restricted to faculty whose combined 9/12 contracts will not exceed the limits defined in Section 409A of the Internal Revenue Code regarding Deferred Compensation.

  Use this contract calculator to verify you are under the allowable deferred compensation before selecting a 9/12 contract. If you have questions, contact the Employee Services Payroll department for guidance.

Contract Amount Adjustments

Contracts for academic-year faculty are generally updated in August. If you have questions about new academic-year compensation, contact your department, which manages the pay amount. Any mid-year changes to contract compensation will impact remaining payments. Any change made to the full contract amount during the contract period will change future payments so the total contract amount is paid correctly.

Leave

Academic-year contracts (9/9 or 9/12 pay options) do not accrue vacation leave. However, they may be eligible for sick leave under certain circumstances. See the Faculty Handbook for guidelines, and contact your department if you have any questions.

Note: Each campus and department has its own specific deadlines for updating individual payroll records, and for collecting timesheets and leave records from employees. Please refer to your department's payroll liaison (aka, HCM Community member) for more information.

2019 Monthly Paydays
Month Pay Date
January Thursday, Jan. 31
February Thursday, Feb. 28
March Friday, March 29
April Tuesday, April 30
May Friday, May 31
June Friday, June 28
July Wednesday, July 31
August Friday, Aug. 30
September Monday, Sept. 30
October Thursday, Oct. 31
November Friday, Nov. 29
December Tuesday, Dec. 31

2019 Biweekly Paydays
Month Pay Date
January Friday, Jan. 11
January Friday, Jan. 25
February Friday, Feb. 8
February Friday, Feb. 22
March Friday, March 8
March Friday, March 22
April Friday, April 5
April Friday, April 19
May Friday, May 3
May Friday, May 17
May Friday, May 31
June Friday, June 14
June Friday, June 28
July Friday, July 12
July Friday, July 26
August Friday, Aug. 9
August Friday, Aug. 23
September Friday, Sept. 6
September Friday, Sept. 20
October Friday, Oct. 4
October Friday, Oct. 18
November Friday, Nov. 1
November Friday, Nov. 15
November Friday, Nov. 29
December Friday, Dec. 13
December Friday, Dec. 27

Determination of tax status and completion of tax forms

International employees must comply with the U.S. Tax Code. To ensure compliance, you must make an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. Please make your appointment as close to your employment start date as possible.  At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules.  There is generally no negative ramification to a delay in meeting with our office.

 If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.

See these references for general information on immigration, taxation and the Social Security policy:

Related Information

Appointment Scheduling

International Tax