The eComm team is currently working remotely due to the COVID-19 pandemic, yet we remain committed to serving our users and ensuring success for both ongoing communications and event management. We encourage you to contact your eComm specialist if you require assistance. You can also take advantage of numerous online resources in the eComm wiki or submit a help ticket if you have a specific request.
Cvent Accounting Quick List
When collecting registration payments in Cvent, you'll be working with two different accounting systems depending on the type of event you are hosting: University of Colorado accounting or CU Foundation accounting. Each of these systems handles payments in different ways, so it's important to understand the differences between the accounting terms (speedtype, account code, allocation code / allocation fund number) associated with each.
eComm TipIf you are hosting a fundraising event, you MUST work with Karen Ichiba in the Office of the University Controller and follow the fundraising event guidelines.
- Use the CU Internet Merchant Account (IMA)
- Use a speedtype
- Acts like a bank account for a unit's funds
- Are specific to a unit and campus
- Format: eight digits (first digit = campus number, second two digits = fund type, last five digits = routing number to unit)
- Speedtypes must be associated with a corresponding account code to document the type of expense being recorded or revenue collected.
- Use an account code (six digits)
- Acts as a line item within a speedtype to group similar types of expenses
- Examples: office supplies, general revenue, travel, conference registration, etc.
- Are shared throughout the CU System
- Do not use an allocation code (these are for CU Foundation accounting only)
- Use the CU Foundation Merchant Account (IMA)
- Use an allocation code / allocation fund number (seven digits)
- Acts as a repository for funds collected via fundraising or donations from CU constituents
- Are sometimes linked to CU speedtypes (outside Cvent) in order to distribute funds (for example, to scholarship payments)
- Do not use a speedtype (these are for CU accounting only)
- Do not use an account code (these are for CU accounting only)