Cvent | Event Approval & Launch

All done creating and testing your event? Contact your eComm specialist to approve your event. They will double-check numerous items; such as having an Event Planner Email Address and a CU brand compliance website along with correctly configured post-registration emails and financial information so money transfers to the right accounts, among other things. Then you will be ready for launch!

2021 New User Experience

Request Approval

All events must be approved by an eComm specialist before they can be launched. 

  • Navigate to your event. The Overview tab will open by default.
  • Expand the General section on the left hand side
  • Select Event Status, listed under General
  • Click the blue Send for Approval button in the top right

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  • In the pop-up, check the box next to your eComm specialist
  • Write a comment in the Body
  • Click the blue Confirm button 
  • Expect a 1-3 day turn-around time for event approval.

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  • You will get an email notification when your event is approved.

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Launch Event

  • Once approved, you can launch your event from the Overview tab. Click the blue Launch Event button in the top-right
  • In the pop-up:
    • view and resolve any warnings
    • Keep the radio button for Delete all email data collected in Test Mode to: Yes
    • Click the Confirm button at the bottom

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Request Approval

All events must be approved by an eComm specialist before they can be launched. 

  • Navigate to your event. The Overview tab will open by default.
  • Select the Advanced tab in the top navigation

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Click the green Send for Approval button in the top-right 

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  • In the pop-up, check the box next to the eComm specialist you want to request approval from.
  • Type a message to your eComm specialist in the Body
  • Click the green Confirm button at the bottom
  • Expect a 1-3 day turn-around time for event approval

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  • You will get an email notification when your event is approved.

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Launch Event

After getting your event approved by an eComm specialist, you must lauch your event.

  • From your event's Overview tab, click the green Launch Event button in the top-right

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  • In the pop-up:
    • view and resolve any warnings
    • Keep the radio button for Delete all email data collected in Test Mode to: Yes
    • Click the Confirm button at the bottom

Current Experience

Request Approval

All events must be approved by an eComm specialist before they can be launched. 

  • Navigate to your event. The Overview tab will open by default.
  • Hover Event Details in the top navigation then select Event Status in the far left column

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  • Click the green Send for Approval button in the top-right 

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  • In the pop-up, check the box next to the eComm specialist you want to request approval from.
  • Type a message to your eComm specialist in the body section
  • Click the green Confirm button at the bottom

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  • Expect a 1-3 day turn-around time for event approval
  • You will get an email notification when your event is approved.

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Launch Event

  • Once approved, you can launch your event from the Overview tab. Click the green Launch Event button in the top-right
    • Alternatively, you can hover Event Details in the top navigation then selecting Event Status (found in the far-left column). Click the Launch Event button.

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  • In the pop-up:
    • view and resolve any warnings
    • Keep the radio button for Delete all email data collected in Test Mode to: Yes
    • Click the Confirm button at the bottom

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Request Approval

All events must be approved by an eComm specialist before they can be launched. 

  • Navigate to your event. The Overview tab will open by default.
  • Select the Advanced tab in the top navigation

IMAGE

  • Click the green Send for Approval button in the top-right 

IMAGE

  • In the pop-up, check the box next to the eComm specialist you want to request approval from.
  • Type a message to your eComm specialist in the body section
  • Click the green Confirm button at the bottom

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  • Expect a 1-3 day turn-around time for event approval
  • You will get an email notification when your event is approved.

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Launch Event

  • Once approved, you can launch your event from the Overview tab. Click the green Launch Event button in the top-right

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  • In the pop-up:
    • view and resolve any warnings
    • Keep the radio button for Delete all email data collected in Test Mode to: Yes
    • Click the Confirm button at the bottom

Understanding Event Statuses​: https://cventhelp.force.com/apex/CommunityArticle?id=000002824