Student Employee Payroll

Student Faculty, Student Hourly & Student Work-Study

Student employees can work in a variety of positions within the university.

Student faculty members are paid monthly on the last working day of the month, except for the June payroll, which is paid on the first working day of July. Student employees who are paid hourly and/or through Work Study are paid biweekly. Refer to the pay dates tab above for paydays, and check with your department payroll liaison for pay cycle options.

All student employees must be enrolled in a minimum course load and must work less than 40 hours per week to be exempt from paying into student retirement. Student employees who consistently work more than 40 hours per week will be subject to student retirement and Medicare taxes regardless of their course load, per Internal Revenue Service guidelines. Once a student is designated as subject to student retirement and Medicare in a particular semester, his/her eligibility will be evaluated each pay period and may change within the term, based on enrollment in coursework.

Student employees must submit leave records. CU has multiple options for documenting hours worked and exception time; please verify with your department how it records time and follow that procedure. Both the employee and his/her supervisor must sign the leave record verifying the accuracy of reported hours.

Related Information

When leaving employment, update your address through the employee portal to ensure you receive your W-2 at the end of the tax year. Correcting any information, including address, in the student portal will not update your employee information.

Use this page to find monthly and biweekly paydays.

We will update these calendars with more dates as information becomes available.

Note: Each campus and department has its own specific deadlines for updating individual payroll records, and for collecting timesheets and leave records from employees. Please refer to your department's payroll liaison (aka, HCM Community member) for more information.

2016 Monthly Paydays
Month Pay Date
January Friday, Jan. 29
February Monday, Feb. 29
March Thursday, March 31
April Friday, April 29
May Tuesday, May 31
June Friday, July 1
July Friday, July 29
August Wednesday, Aug. 31
September Monday, Sept. 30. 
October Monday, Oct. 31
November Wednesday, Nov. 30
December Monday, Dec. 31.
January 2017 Monday, Jan. 31

2016 Biweekly Paydays
Month Pay Date
January Friday, Jan. 15
January Friday, Jan. 29
February Friday, Feb. 12
February Friday, Feb. 26
March Friday, March 11
March Friday, March 25
April Friday, April 8
April Friday, April 22
May Friday, May 6
May Friday, May 20
June Friday, June 3
June Friday, June 17
July Friday, July 1
July Friday, July 15
August Friday, Aug. 12
August Friday, Aug. 13
September Friday, Sept. 9
September Friday, Sept. 23
October Friday, Oct. 7
October Friday, Oct. 21
November Friday, Nov. 4
November Friday, Nov. 18
December Friday, Dec. 2
December Friday, Dec. 16
December Friday, Dec. 30
January Friday, Jan. 13
January Friday, Jan. 27

International Employees

International employees must comply with the U.S. Tax Code. To ensure compliance, you must make an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. :  Please make your appointment as close to your employment start date as possible.  At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules.  There is generally no negative ramification to a delay in meeting with our office.

 If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.

Immigration Info

Schedule Tax Appointments

International Tax

Guides & Other Documents

Additional Resources