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Consider Accessibility

Accessibility means a person with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally inclusive manner, with substantially equivalent ease of use. Are you doing everything you can to make your digital communications and events accessible to all?

Digital Communication Considerations

Alternative Text (Alt-text)

We must provide alternative (ALT) text that is contextually relevant to the message of the email, for images that we embed within the body of our email communication and that the alt tag conveys an accurate and concise description.

EXAMPLES

  • lists the relevant data so that a bar graph can be understood
  • explain what an image contains and why it is being used, rather than details about how the image looks

 

Contrast & Color

Provide sufficient contrast between the text and background.

Fonts

Sans serif fonts, such as Arial or Helvetica Neue, are considered to be the most readable on screen and by persons with cognitive processing impairments, such as dyslexia. 

Larger font sizes are also easier to read. In email communications, font size should be at least 12 points.

Hyperlinks

Best Practice

Bad Practice

 

Event Registration Considerations

Registration Questions

Add a question to your Cvent registration form to capture accommodation requests as soon as possible. Your campus ADA expert will be able to support you with meeting these requests.

  1. Question 1
    • Do you or your guest require accommodations related to accessibility? | Yes or No
  2. Question 2
    • If the person selects yes, display this message with the appropriate dates and American's with Disabilities Act (ADA) expert contact information.
    • Accommodation requests related to accessibility should be made [3-5 DAYS BEFORE EVENT] to [CAMPUS ADA EXPERT NAME AND EMAIL or PHONE NUMBER].
CONTACT THE EXPERTS

Post-Registration Emails

Give your audience another opportunity to request accessibility accommodations with your post-registration communications. Checkout the language we advise you include in those messages.

  1. Registration Confirmation Email
    • Accommodation requests related to accessibility should be made [3-5 DAYS BEFORE EVENT] to [CAMPUS ADA EXPERT NAME AND EMAIL or PHONE NUMBER].
  2. Know Before You Go Email
    • Send questions including accommodation requests related to accessibility to {[P-EMAIL]} or call {[E-PHONE]}

CONTACT THE EXPERTS