Students, Temporary and Hourly Employees

Colorado voters passed Proposition 118 in November 2020, approving the creation of the Family and Medical Leave Insurance Program. It passed with 57.75% of voters supporting the initiative.

• This program provides Colorado workers with a portion of their weekly salary for up to 12 weeks per year to care for themselves or their families, with an additional four weeks leave for pregnancy or childbirth complications. 
• Both the employer and the employee fund the program. Premiums are set to 0.9% of the employee’s wages, with 0.45% of the premium paid by the employer and 0.45% of the premium paid by the employee. 

State law allows employers to offer a self-funded paid family leave program with benefits that meet or exceed the state’s FAMLI program, instead of participating in the state insurance program. CU submitted a private plan proposal, which was reviewed and approved by the state of Colorado in 2023.

CU’s self-funded, self-administered plan will allow the university to integrate and combine FAMLI leave with all of CU’s leave programs. Because FAMLI coverage only replaces a percentage of an employee’s wages, employees will have the option to use paid sick leave to make up the difference. 

Like the state program, CU’s FAMLI plan will be funded with premiumsPremiumThe amount paid to have and administer the benefit split equally between CU and its employees. The program is funded by both the employer and the employee. Premiums are set to 0.9% of the employee's wage, with 0.45% of the premium paid by the employer and 0.45% of the premium paid by the employee.

See the CU FAMLI Private Plan Notice for additional details.

FAMLI leave can be used by all employees who reside in Colorado, including faculty, staff, student employees, graduate medical education residents and graduate students on appointment.

Employees are eligible for CU FAMLI payments on day one of employment. Employees receive job protection through CU FAMLI after 180 days of employment.

All employees living in Colorado who earn wages through CU’s payroll will continue to see an after-tax deduction in their paychecks.

• Employees living in Colorado who earn wages through CU’s payroll will see an after-tax deduction in each paycheck.
• CU Graduate Medical Education (GME) residents/fellows are considered employees and will be subject to the premium.
• Individuals in job codes 3201-3209 (on unique stipends and fellowships) are not considered CU employees and are not subject to the premium and may not use FAMLI leave.

No. Individual employees in Colorado may not opt out of participating in FAMLI.

FAMLI leave only applies to in-state employees. Out-of-state employees do not pay the premium deduction and must use their state’s family medical leave policies, if applicable.

If you leave or retire from the University of Colorado and do not use any of your available FAMLI leave, you will not be entitled to receive any monetary benefits from your previous contributions to CU FAMLI. 

Employees can apply for CU FAMLI leave through the employee portal:

1. Login to my.cu.edu.
2. Select Forms the CU Resources Home dropdown menu.
3. Select the Collaborative HR Services tile.
4. Select the CU Leave Benefits tile.
5. Select the Leave Self-Service tile.

The amount of CU FAMLI leave payments are based on weekly wages. 

Family members include a covered individual’s child, parent, spouse, domestic partner, grandparent, grandchild, sibling or someone with whom they have a significant personal bond.

Understanding that families are not always traditional, CU will determine familial relationships by looking to the totality of the circumstances, including but not limited to: 

• Shared financial responsibilities
• Emergency contact designations
• Expectation of care created by the relationship
• Cohabitation and geographical proximity

Employees may be eligible for CU FAMLI benefits for several reasons, which include:

• caring for a child as the result of a birth, adoption or foster care placement
• caring for a family member with a serious health condition
• caring for your own serious health condition
• making arrangements for a family member’s military deployment
• to obtain safe housing, care or legal assistance in response to intimate partner violence, stalking, sexual assault, or sexual abuse

Employees are allowed 12 weeks of partial wage replacement through CU FAMLI per 12-month period.

CU FAMLI may either run concurrently or in conjunction with other leave programs:

• Family and Medical Leave Act (FMLA):  This federal program provides job protection for 12 weeks per 12-month period. FMLA will run concurrently with FAMLI when the need for leave meets the FMLA requirements. 
• Sick Leave: Accrued through employment, this leave can be used in conjunction with FAMLI and FMLA as the employee desires.

Employee benefit premiums will be collected in the same way as if actively at work (i.e., through payroll deductions). 

If an employee is not using any supplemental leave during CU FAMLI, such as sick leave, and is only receiving FAMLI payments, payroll deductions will continue and will be deducted from CU FAMLI payments. Employees may choose to discontinue payroll deductions and make alternative arrangements to pay the premiums. 

If no alternative arrangements are made, any unpaid premiums will be held in arrears and deducted from the employee's pay after their leave has ended.

FAMLI payments are exempt from all retirement plan contributions, mandatory and voluntary. Any sick leave used to supplement FAMLI will be subject to normal retirement contributions.

Yes, employees must notify their supervisor and the Employee Services Leave Team at least 30 days prior to the start of their leave or as soon as possible if 30 days advance notice is not possible. Requests should be submitted through the application in your employee portal. 

No. FAMLI should only be used if the employee is recording time off. Often, flexing a schedule keeps the total hours worked by the employee the same, and no sick leave is recorded.

Flex time is an agreement between the employee and supervisor and is subject to the business needs of the department.

During periods of FAMLI leave, an employee will continue to accrue personal leave at their normal accrual rate.

No. FAMLI pays a portion of the time an employee has already taken off. The only way a temporary employee can supplement FAMLI payment is by using sick leave or comp time that has already been earned.

For example, if you are working a half-day as a 1.0 FTE employee who works 8 hours per day, you would have four (4) hours of regular earnings and four (4) hours of FAMLI leave. The four (4) hours of regular earnings will be at full pay and the 4 hours of FAMLI leave will be at partial pay (which can be supplemented with sick leave, etc.).

The Family and Medical Leave Act (FMLA) provides eligible employees up to 12 weeks (480 hours for a 100% employee) of unpaid job-protected leave per 12-month period. During an approved leave under the FMLA, an employee’s group health benefits will be maintained, and the employee is entitled to return to their same or an equivalent job at the end of their FMLA leave.

The FMLA also provides certain military family leave entitlements. Eligible employees may take FMLA leave for specified reasons related to certain military deployments of their family members. Additionally, they may take up to 26 weeks of FMLA leave in a single 12-month period to care for a covered servicemember with a serious injury or illness. 

Although family medical leave is unpaid leave, the university requires employees to use their available sick or other types of paid leave to receive pay during their absence.

Employees may also choose to use CU FAMLI to receive pay during family medical leave. 

If the leave is foreseeable, a request must be submitted to the Employee Services Leave Team at least 30 days before the leave is to begin. 

If the need for leave is urgent and not foreseeable, the request must be submitted as soon as practical and generally must comply with the department’s normal call-in procedures. 

Any employee who works for the university and meets the FMLA eligibility requirements can take family medical leave.

For Classified Staff: The employee must have one year of total state service as of the date leave will begin. Additionally, classified employees are eligible for one additional week (40 hours for a 100% employee) of State family medical leave subsequent to the use of leave under the FMLA. 

For University Staff and Faculty: The employee must have been employed by the university for at least 12 months within the past seven years and have worked at least 1,250 hours during the most recent 12-month period prior to the start of leave. Part-time, FLSA-exempt employees with an FTE of 50% or greater are presumed to have met the 1,250 hours requirement, provided they have at least one year of university service. 

The 1,250 hours include only those hours actually worked for the university. Paid leave and unpaid leave, including FMLA leave, are not included in the calculation. 

An eligible employee can use family medical leave for:

• the birth and care of a newborn child
• the placement and care of a child for adoption/foster care
• a serious health condition of an employee or their spouse, child or parent
• care for a covered servicemember with a serious injury or illness (26 weeks)
• a qualifying exigency when a parent, child, spouse, civil union partner, or domestic partner is called up for active military duty

To apply for family medical leave, employees must complete an application form and provide all required documentation to Employee Services. Once the application is received, Employee Services will process the application, notify the employee of approval status and guide them through their entire leave.  

Online applications for family medical leave are located in the employee portal.

1. Login to employee portal.
2. Select Forms from the CU Resources Home dropdown menu.
3. Select the Collaborative HR Services tile.
4. Select the CU Leave Benefits tile.
5. Select the Apply for Leave Benefits tile.
6. Complete the secure unity form.
7. Employees will receive a confirmation email once their application has been successfully submitted.
8. The Employee Services Leave Team will reach out to the employee to discuss eligibility and next steps.

Leave to bond with a newborn child or for a newly placed adopted or foster child must conclude within 12 months after the birth or placement. 

All parents have the same right to take family medical leave to bond with a newborn child. A birthing parent can also take family medical leave for prenatal care, incapacity related to pregnancy, and for their own serious health condition following the birth of a child. A non-birthing parent can also use FML to care for their spouse who is incapacitated due to pregnancy or childbirth. 

When it is medically necessary, employees may take family medical leave intermittently — taking leave in separate blocks of time for a single qualifying reason or on a reduced leave schedule — reducing the employee’s usual weekly or daily work schedule.

Employees needing intermittent/reduced schedule leaveReduced Leave ScheduleA change in work schedule that is less than what the employee typically works, normally from full time to part time. for foreseeable medical treatments must work with the university to schedule the leave to minimize their department’s operations and business needs as much as possible. In such cases, the university may transfer the employee temporarily to an alternative job with equivalent pay and benefits that accommodate recurring periods of leave better than the employee’s regular job.

The most common serious health conditions that qualify for family medical leave are:

• conditions requiring an overnight stay in a hospital or other medical care facility
• conditions that incapacitate you or your family member (for example, unable to work or attend school) for more than three consecutive days and have ongoing medical treatment (either multiple appointments with a health care provider, or a single appointment and follow-up care such as prescription medication)
• chronic conditions that cause occasional periods when you or your family member are incapacitated and require treatment by a health care provider at least twice a year
• pregnancy (including prenatal medical appointments, incapacity due to morning sickness, and medically required bed rest)

Family medical leave may be available to address certain health-related issues resulting from domestic violence. An eligible employee may take FML because of their own serious health condition or to care for a qualifying family member with a serious health condition that resulted from domestic violence. For example, an eligible employee may be able to take FMLA leave if they are hospitalized overnight or are receiving certain treatment for post-traumatic stress disorder that resulted from domestic violence.

Yes. As long as an employee is eligible and provides the Employee Services Leave Team with proper documentation from a medical provider, they can use family medical leave for mental health reasons.

Example: My daughter, who is 24 years old, was recently released from several days of inpatient treatment for a mental health condition. May I use FMLA leave for her care? She is unable to work or go to school and needs help with cooking, cleaning, shopping, and other daily activities.

It depends. Employees may use family medical leave to care for a child who is 18 years of age or older if the child is incapable of self-care because of a disability as defined by the ADA, has a serious health condition as defined by the FMLA, and needs care because of the serious health condition.

A disability under the ADA is a mental or physical condition that substantially limits one or more of the major life activities of an individual, such as working. Major depressive disorder, bipolar disorder, obsessive compulsive disorder, and schizophrenia are a few examples of mental health conditions that may substantially limit one or more of an individual’s major life activities when active. A mental health condition requiring an overnight stay in a hospital or residential medical care facility would be a qualifying serious health condition under the FMLA.