We've shared a lot, and learned a lot, at three OUC Town Halls this month. Looking forward to two more events!
An OUC Town Hall is a great way to get together to share plans and priorities ... ours and yours!
If you’re responsible for handling items that are donated to your organizational unit, you’ll want to read this.
Next time you have a ChartField request to process -- Account, SpeedType, Org, Program, Project -- be sure to use the new versions of the forms on the OUC website.
If you use University funds (of any type) to purchase gift cards, this training is for you!
The purchase of gift cards using University funds is subject to several conditions. Do you know what these are?
Is it new or improved? Let’s just say the Cash Receipt form that went into effect on Jan 1, 2015, is easier to follow, easier to fill out, and easier to process. http://www.cu.edu/controller/policies/cash-receipt
Does your department purchase gift cards? New gift card procedures take effect Feb 1, 2015.
Have you ever followed cost-sharing guidelines in the past, using the Supporting Foundation Reimbursement procedures in the University Accounting Handbook and the MOA and Invoice Template forms on the OUC Forms page? Good news: You no longer need to submit agreements, budgets, and financial statements to the Office of University Controller (OUC). Instead, you now simply need to obtain the appropriate approval before preparing to cover development-related expenses that will be incurred by non-development staff. At each campus, the Vice Chancellor for Advancement or delegate will be responsible for reviewing the activity/event and providing that approval.
The January 1 semiannual update cycle includes a few changes to policies, procedures, and forms. Among them:
  • Alcoholic Beverages: Administrative Policy Statement, PSC Procedural Statement, and Official Function form clarify approval requirements when Fund 36 (development) monies are used
  • Mileage Rates: PSC Procedural Statement Travel, Non-Employee Reimbursement form, and Concur Travel & Expense System updated to reflect mileage rates in effect as of Jan 1 (new standard rate is 50 cents/mile)

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