Use Outlook rules to automatically categorize emails

June 4, 2026 by ES and UIS Communications
Outlook rules automatically act on incoming emails based on conditions you set — flagging messages for follow-up, moving them to specific folders or tagging them with a color category. Set up a rule once, and Outlook applies it to every matching message going forward.
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Create and assign color categories in Outlook

June 4, 2026 by ES and UIS Communications
Outlook's color categories let you tag messages with a color and label, making it faster to scan, sort and find related emails.
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Add or replace your profile picture in Microsoft 365

May 27, 2026 by ES and UIS Communications
Adding or changing your profile picture can be done in any Microsoft 365 application.
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Recall a sent email in Outlook

April 27, 2026 by ES and UIS Communications
Outlook's message recall feature lets you delete or replace a sent email — provided the recipient has not yet read it.
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Setting up automatic out-of-office replies

April 1, 2026 by ES and UIS Communications
Automatic replies let your coworkers know you are away and when you will return.
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Spot and stop phishing scams

March 20, 2026 by ES and UIS Communications
Learn how to identify and report phishing attempts before they compromise your information.
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Sort and manage your Outlook inbox

January 22, 2026 by ES and UIS Communications
Reduce email clutter and keep your inbox organized using Outlook’s built-in tools, without deleting messages you may need later.
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Find colleagues easily in Outlook and Teams

November 25, 2025 by ES and UIS Communications
The CU.edu website directory is being discontinued, but you can still search for people within CU System using Microsoft 365 apps.
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Simplify scheduling with Outlook’s Scheduling Poll

September 22, 2025 by ES and UIS Communications
Outlook’s Scheduling Poll allows you to propose multiple meeting times and let participants vote for their desired time – best for recurring or large group meetings.
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Prevent Outlook from automatically deleting accepted meeting invites

September 8, 2025 by ES and UIS Communications
By default, Outlook automatically sends meeting requests to the Deleted Items folder when you respond to them, making important meeting details hard to find. Learn how to disable this setting.
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