IT Purchases with the Procurement Card

• July 11, 2025 
  • New CU: IT Procurement training course available in Percipio 
  • Preview of PCard Handbook updates  
  • Preview of Concur warning messages 
• September 1, 2025 
  • New IT Procurement Card purchase policies take effect 
  • Deadline for all Cardholders and AOs to complete new training 
  • Update to PCard Handbook is official  
  • Concur warning messages on all IT Expense Types go live

Percipio Skillsoft (all available now):

• Pcard Training - This course has been updated for the new IT purchase guidance. 
• Approving Official - This course has been updated for the new IT purchase guidance. 
• New IT Procurement Course (u00282) -– Required course for all Procurement Card holders and Approving Officials. Log in to Percipio via the employee portal to access the course.

• IT Procurement – The PSC’s IT Procurement page provides detailed information on how to procure IT goods and services including links to existing agreements, campus specific resources, and How-To guides for various commodities.
• Master Service Agreements (MSAs) – This Commodity Listing page contains the most up-to-date information on available agreements for campus departments. 
• Campus-Specific IT Procurement Information – Each campus has additional guidance on IT Procurement for campus employees. Please visit your campus page at:
  • Boulder: Standard Computer Hardware and Available Software
  • UCCS: Computer and Software Purchasing for Faculty and Staff
  • Anschutz and Denver: IT Procurement | Fiscal Compliance
  • System Office: Office of Information Security
• Procurement Card Handbook – On 9/1/2025, the following guidance was added to the Violations and Prohibited Transactions section of the Procurement Card Handbook:

IT PURCHASES (INCLUDING HARDWARE, SOFTWARE AND SERVICES)

Effective 9/1/2025: Cardholders are prohibited from using the Procurement Card to purchase IT goods or services that are covered under an existing university agreement. This could be an enterprise-wide or campus-wide agreement, a mandatory price agreement, or a master services agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus.

Existing IT agreements can be reviewed on the PSC’s IT Procurement page as well as on the campus-specific page links listed below. Cardholders are expected to review existing agreements as well as information on campus-specific restrictions and allowability when considering making any IT purchase on their card.

​Any IT purchase that is eligible to be made on the Procurement Card must have all associated security, compliance, or contractual components reviewed before payment is completed. Refer to the PSC’s IT Procurement webpage for additional guidance.

• Anschutz Medical Campus
• Boulder Campus
• Colorado Springs Campus
• Denver Campus
• System Administration 
• Concur Warnings on IT Expense Types - When Procurement Card expenses are reconciled using an IT Expense Type in Concur (i.e. Software, Computers, etc.), the following message will appear in the expense entry screen reminding cardholders of the limitations on IT purchases using a Procurement Card: 
  
  Procurement Cards are not to be used for the purchase of IT goods or services that are covered under an existing enterprise-wide or campus-wide agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus. Existing IT agreements can be reviewed on the PSC’s IT Procurement page and campus specific guidance can be found in the pages linked below:
  • Anschutz Medical Campus
  • Boulder Campus
  • Colorado Springs Campus
  • Denver Campus
  • System Administration 
• Office Hours – If you have questions, come chat with us on Zoom.