What’s Changing – and Why 

The PSC is updating guidance for IT purchases made with the Procurement Card (PCard). We’re working closely with campus leaders to ensure these purchases align with university policy, IT security standards, and strategic sourcing—while keeping things practical and efficient for departments. 

Our goals are to: 

  • Clarify what can and can’t be purchased using a PCard. 
  • Help departments stay compliant while maintaining efficient operations. 
  • Provide updated policies, targeted training, and helpful reminders in Concur on procurement policies and procedures. 

Action Required

In support of these changes:

  • New applications for cardholders and AOs will be required to complete the new, additional IT Procurement Percipio training course beginning on July 11, 2025.  Log in to Percipio via the employee portal to access the course.
  • All current Procurement cardholders and Approving Officials (AOs) will be required to complete this course by September 1, 2025. 

This short course will address the most compliant and efficient ways to purchase IT at CU.

Important Dates

  • July 11, 2025 
  • September 1, 2025 
    • New IT Procurement Card purchase policies take effect 
    • Deadline for all Cardholders and AOs to complete new training 
    • Update to PCard Handbook is official  
    • Concur warning messages on all IT Expense Types go live

Trainings

Percipio Skillsoft (all available now):

  • Pcard Training - This course has been updated for the new IT purchase guidance. While the revised policy is effective for existing cardholders on Sept 1, new cardholders should be prepared to begin exercising this guidance immediately.
  • Approving Official - This course has been updated for the new IT purchase guidance. While the revised policy is effective for existing cardholders on Sept 1, new cardholders and their Approving Officials should be prepared to begin exercising this guidance immediately.
  • New IT Procurement Course (u00282) -– Required course for all Procurement Card holders and Approving Officials. Log in to Percipio via the employee portal to access the course.

Tools & Resources

IT PURCHASES (INCLUDING HARDWARE, SOFTWARE AND SERVICES)

Effective 9/1/2025: Cardholders are prohibited from using the Procurement Card to purchase IT goods or services that are covered under an existing university agreement. This could be an enterprise-wide or campus-wide agreement, a mandatory price agreement, or a master services agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus.

Existing IT agreements can be reviewed on the PSC’s IT Procurement page as well as on the campus-specific page links listed below. Cardholders are expected to review existing agreements as well as information on campus-specific restrictions and allowability when considering making any IT purchase on their card.

​Any IT purchase that is eligible to be made on the Procurement Card must have all associated security, compliance, or contractual components reviewed before payment is completed. Refer to the PSC’s IT Procurement webpage for additional guidance.

How to Buy IT Goods and Services

21.01 IT Consulting & Developers How-to-Buy IT Consulting and Developers  

21.02 IT Staff Augmentation How-to-Buy IT Staff Augmentation 

21.03 IT Services – Other How-to-Buy IT Services Other

22.01 Computer Data Storage Management Systems How-to-Buy Computer Data Storage Management Systems  

22.02 Computer Equipment & Accessories How-to-Buy Computer Equipment and Accessories 

22.03 IT Hardware & Maintenance – Other How-to-Buy IT Hardware and Maintenance Other

23.01 Artificial Intelligence (AI) Software How-to-Buy Artificial Intelligence AI Software  

23.02 Business Intelligence & Data Analysis Software How-to-Buy Business Intelligence and Data Analysis Software 

23.03 Cloud Computing Software & Services How-to-Buy Cloud Computing Software and Services 

23.04 Computer Game / Entertainment Software How-to-Buy Computer Game Entertainment Software 

23.05 Customer Relationship Management (CRM) Software How-to-Buy Customer Relationship Management CRM Software 

23.06 Educational Software How-to-Buy Educational Software 

23.07 Enterprise Resource Planning ERP Software How-to-Buy Enterprise Resource Planning ERP Software 

23.08 IT Software Maintenance & Support How-to-Buy IT Software Maintenance and Support 

23.09 Medical Software How-to-Buy Medical Software 

23.10 Network Management Software How-to-Buy Network Management Software 

Have Questions or Feedback? 

Email the PSC or join an upcoming office hours session (Zoom details coming soon). We're here to support you with this Procurement Card policy update designed to increase IT purchase compliance across the campuses.  

Working Group Participants

Name Campus
Sarah Braun Boulder
Erin Hutchinson  Boulder
Catherin Oja Boulder
Heather Cassell Boulder
Jason Swope Boulder
Noah E Judson Boulder
Mike Williamson Boulder
Roy Debashis Denver
Megan Jorgensen Denver
Molly Mumm Denver
Kenny Sisco  Denver
Rachael Larsen Anschutz
Jaymil Patel Anschutz
Anna Alex Anschutz
Fred Manly Denver/Anschutz
Charlotte Russell Denver/Anschutz
Shaun Verdi Denver/Anschutz
Charlie Kuehler UCCS
Charles Wertz  UCCS
Greg Williams  UCCS
Laura Edwards UCCS
Mona Larsen  UCCS
Keith Lehigh  CU System
Jon Sanders (PSC)  CU System
Crystal DiCino (PSC)  CU System
Kadie Goodman (PSC)  CU System
Sophie Lueth (PSC) CU System