What’s Changing – and Why
The PSC is updating guidance for IT purchases made with the Procurement Card (PCard). We’re working closely with campus leaders to ensure these purchases align with university policy, IT security standards, and strategic sourcing—while keeping things practical and efficient for departments.
Our goals are to:
- Clarify what can and can’t be purchased using a PCard.
- Help departments stay compliant while maintaining efficient operations.
- Provide updated policies, targeted training, and helpful reminders in Concur on procurement policies and procedures.
Action Required
In support of these changes:- New applications for cardholders and AOs will be required to complete the new, additional IT Procurement training course beginning on July 11, 2025
- All Procurement cardholders and Approving Officials (AOs) will be required to complete this course by September 1, 2025.
This short course will address the most compliant and efficient ways to purchase IT at CU.
Release date expected July 11, 2025.
Important Dates
- July 11, 2025
- New CU: IT Procurement training course available in Percipio
- Preview of PCard Handbook updates
- Preview of Concur warning messages
- Updates to existing PCard and AO training courses in Percipio go live
- September 1, 2025
- New IT Procurement Card purchase policies take effect
- Deadline for all Cardholders and AOs to complete new training
- Update to PCard Handbook is official
- Concur warning messages on all IT Expense Types go live
Trainings
Percipio Skillsoft:
- PCard Training –- This course will be updated with IT policy changes and will be available to new trainees on July 11, 2025.
- Approving Official -– This course will be updated with IT policy changes and will be available to new trainees on July 11, 2025.
- New IT Procurement Course -– Required course for all Procurement Card holders and Approving Officials – available July 11, 2025
Tools & Resources
- IT Procurement – The PSC’s IT Procurement page provides detailed information on how to procure IT goods and services including links to existing agreements, campus specific resources, and How-To guides for various commodities.
- Master Service Agreements (MSAs) – This Commodity Listing page contains the most up-to-date information on available agreements for campus departments.
- Campus-Specific IT Procurement Information – Each campus has additional guidance on IT Procurement for campus employees. Additional campus specific information will be included here in the coming weeks. Please consult your campus IT department for specific questions in the meantime.
- Procurement Card Handbook – Preview of policy changes coming soon on July 11th, 2025. New policies and guidance regarding IT purchases will be available to support cardholders and Approving Officials.
- Concur Warnings on IT Expense Types- Preview coming soon on July 11th, 2025. These warnings will be present during reconciliation of purchases, and will facilitate increased education, understanding, and correction for future purchasing.
- Office Hours – If you have questions, come chat with us on Zoom.
How to Buy IT Goods and Services
21.01 IT Consulting & Developers How-to-Buy IT Consulting and Developers
21.02 IT Staff Augmentation How-to-Buy IT Staff Augmentation
21.03 IT Services – Other How-to-Buy IT Services Other
22.01 Computer Data Storage Management Systems How-to-Buy Computer Data Storage Management Systems
22.02 Computer Equipment & Accessories How-to-Buy Computer Equipment and Accessories
22.03 IT Hardware & Maintenance – Other How-to-Buy IT Hardware and Maintenance Other
23.01 Artificial Intelligence (AI) Software How-to-Buy Artificial Intelligence AI Software
23.02 Business Intelligence & Data Analysis Software How-to-Buy Business Intelligence and Data Analysis Software
23.03 Cloud Computing Software & Services How-to-Buy Cloud Computing Software and Services
23.04 Computer Game / Entertainment Software How-to-Buy Computer Game Entertainment Software
23.05 Customer Relationship Management (CRM) Software How-to-Buy Customer Relationship Management CRM Software
23.06 Educational Software How-to-Buy Educational Software
23.07 Enterprise Resource Planning ERP Software How-to-Buy Enterprise Resource Planning ERP Software
23.08 IT Software Maintenance & Support How-to-Buy IT Software Maintenance and Support
23.09 Medical Software How-to-Buy Medical Software
23.10 Network Management Software How-to-Buy Network Management Software
Have Questions or Feedback?
Email the PSC or join an upcoming office hours session (Zoom details coming soon). We're here to support you with this Procurement Card policy update designed to increase IT purchase compliance across the campuses.
Working Group Participants
| Name | Campus |
|---|---|
| Sarah Braun | Boulder |
| Erin Hutchinson | Boulder |
| Catherin Oja | Boulder |
| Heather Cassell | Boulder |
| Jason Swope | Boulder |
| Noah E Judson | Boulder |
| Mike Williamson | Boulder |
| Roy Debashis | Denver |
| Megan Jorgensen | Denver |
| Molly Mumm | Denver |
| Kenny Sisco | Denver |
| Rachael Larsen | Anschutz |
| Jaymil Patel | Anschutz |
| Anna Alex | Anschutz |
| Fred Manly | Denver/Anschutz |
| Charlotte Russell | Denver/Anschutz |
| Shaun Verdi | Denver/Anschutz |
| Charlie Kuehler | UCCS |
| Charles Wertz | UCCS |
| Greg Williams | UCCS |
| Laura Edwards | UCCS |
| Mona Larsen | UCCS |
| Keith Lehigh | CU System |
| Jon Sanders (PSC) | CU System |
| Crystal DiCino (PSC) | CU System |
| Kadie Goodman (PSC) | CU System |
| Sophie Lueth (PSC) | CU System |