International travel is defined as travel to any destination that is outside the 48 contiguous United States, Alaska, Hawaii and the District of Columbia.
When planning for an international trip within the next year, be sure to check your passport and other documents first for expiration dates and upcoming renewal deadlines. For information on passport processing, including expedited services, refer to the Department of State website and the CIBT links below.
Requesting pre-approval for international travel
You must request pre-approval for international travel through the Concur Travel & Expense System (Concur). Concur Request routes the proposed travel for approval to the traveler's HR Supervisor or SpeedType Approver and to the International Travel Approver/Officer for the traveler’s organizational unit. In addition, all international travel to a high-risk destination requires approval by the appropriate campus Chancellor/President or their delegate. This process is required whether the trip is funded by CU or by an outside entity. See Travel Pre-Approvals for more information.
The pre-approval process ensures that:
- The university can consistently and thoroughly assess the risks and benefits of international trips with regards to the safety of university travelers; and,
- Important information about regulatory compliance and export controls is communicated to the traveler and the appropriate campus export control office.
Additional information on required approvals for international travel can be found on the Travel Pre-Approval page. For detailed instructions on how to request pre-approval, see Concur Request: Creating and Submitting Travel Pre-Approval Requests.
Booking international travel
Once the international travel request is fully approved in Concur, an email notification will be sent to Christopherson Business Travel (CBT) and to the traveler. Only after this approval email is received is the traveler authorized to contact a CBT agent to book their trip, or to book their trip directly in Concur.
Fly America Act (only applicable when flying on federal funds)
Expedited International Entry Services
CIBTvisas: Visa and Passport Services
Insurance Coverage and International SOS
Vaccinations and Medical Tests
Resources
- Travel FAQ
- Access Concur via your campus portal
- University Risk Management - International Travel
- International SOS Account Creation
- International SOS Subscriber Login
- U.S. Dept. of State Travel Advisories
- U.S. State Department Smart Traveler Enrollment Program
- U.S. State Department Per Diem Rates
- Fly America Act
- CIBTvisas
- Export Control: CU Boulder |Colorado Springs | CU Denver|CU Anschutz
- Booking Through an Agent
- Request to Reassign Airfare Charges
Related Articles
- Concur Expense: Managing Itineraries & Travel Allowance (Per Diem/Meals) for Employees
- Concur Expense: Reconciling Employee Travel
- Concur Request: Creating and Submitting Travel Pre-Approval Requests
- Concur Travel: Booking Airfare in Concur
- Concur Travel: Requesting Cash Advances for Travel
- Concur Travel: Using the Travel Card to Pay for Travel Meals
- CU Travel: Travel App Partners