International Travel for Employees

You must request pre-approval for international travel through the Concur Travel & Expense System (Concur). Concur routes the request for approval to the traveler's HR Supervisor or SpeedType Approver and to the International Travel Approver/Officer for the traveler’s organizational unit. In addition, all international travel (any trip that is outside the 48 contiguous United States, Alaska, and Hawaii) to a high-risk destination requires approval by the appropriate Chancellor/President or their delegate. This process is required whether the trip is funded by CU or by an outside entity.

The pre-approval process ensures that:

• The University can consistently and thoroughly assess the risks and benefits of international trips with regards to the safety of University travelers; and,
• Important information about regulatory compliance and export controls is communicated to the traveler and the appropriate campus export control office.

For detailed instructions, see Requesting Approval for International Travel.

All international travel must be approved by:

(1) the HR Manager or SpeedType approver,
(2) the appropriate Officer, and
(3) if travelling to the following high-risk destinations: Afghanistan, Belarus, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, China, Cuba, Democratic Republic of Congo, Eritrea, Ethiopia, Guinea, Guinea-Bissau, Haiti, Hong Kong (China SAR), Iran, Iraq, Lebanon, Liberia, Libya, Mali, Myanmar, Niger, Nigeria, North Korea, Pakistan, Palestinian Territories / West Bank, Russia, Sao Tome and Principe, Sierra Leone, Somalia, South Sudan, Syria/Syrian Arab Republic, Taiwan, Ukraine, Venezuela, Yemen, Zimbabwe the high-risk travel approver (Chancellor/President, or their designated travel approver). The campus high-risk approvers for international travel are:

• Boulder Campus - Danielle Brunner (Delegate Approver for Russell Moore)
• Denver Campus - Alana Jones (Delegate Approver for Constancio Nakuma)
• Anschutz Medical Campus - Alana Jones (Delegate Approver for Donald Elliman)
• Colorado Springs Campus - Chuck Litchfield or Tom Christensen (Delegate Approver for Venkateshwar Reddy)
• System Administration - Leonard Dinegar (Delegate Approver for the CU President)

Once the pre-approval request is fully approved, Concur sends an email notification to Christopherson Business Travel (CBT) and to the traveler.

At this point, you can contact a CBT Agent to book your trip. You are also able to book your international travel through Concur. Learn more about it.

If your airfare will be paid for by federal funds, you need to be familiar with the Fly America Act. 

If you’re a frequent international traveler, you’ve probably heard of Global Entry, the federal program that allows pre-approved, low-risk travelers to receive expedited clearance through automatic kiosks at select airports upon arrival into the United States.

For those of you who do not have Global Entry, there’s another option: Mobile Passport. This app saves U.S. passport holders time during the entry process at most major U.S. airports (including DIA) and cruise ports. Through the app, you use your mobile device to submit passport and declaration information to U.S. Customs and Border Protection. (No paper forms!) Then, you access designated Mobile Passport lanes in the federal inspection area.

Downloading the app does not require a background check, interview, or pre-approval. And now, through CU’s partnership with the company, you can get Mobile Passport Plus at a discount – and use it for both business and personal trips. Through the promotion, you save $2.00 off the current Mobile Passport Plus subscription price of $14.99 plus any applicable taxes. Your subscription will renew annually unless you decide to stop it. Due to its comprehensive benefits for both business and personal travel, Mobile Passport Plus costs are a personal expense and you should pay using a personal credit card, as opposed to the University Travel Card. 

For more information, see www.mobilepassport.us. When you dowload the app, enter company code CUVIP2020 to get the CU discount on the Mobile Passport Plus subscription. 

CIBTvisas is the leading global provider of travel visas, passports, and non-negotiable travel documents. Through our customized CIBT website, https://cibtvisas.com/cu, the partnership with CIBTvisas offers several benefits to CU travelers, including:

• Preferred discounted pricing (40% discount) utilizing the link below or by referencing the CU account number
• Global reach and local expertise, with over 70 offices worldwide
• Compliance with FCPA (Foreign Corrupt Practices Act) and GDPR (General Data Protection Regulation)
• Secure, safe, and easy transactions
• Live customer care Monday-Friday, with e-support Saturday-Sunday
• Real-time order tracking 24/7

US CIBT Account Number for the University of Colorado: 33517
Direct Link to CIBT: https://cibtvisas.com/cu

CIBT U.S. Rate Schedule (Discounted Pricing) for the University of Colorado 

US Customer Care: 800.929.2428
Hours of Operation: Monday-Friday; 6:30 a.m. to 7:00 p.m. (MST)
24/7 Email Support: customerservice@cibtvisas.com

The University provides employees with international medical and evacuation insurance that covers medical emergencies, security emergencies, or natural disasters through GeoBlue.

Furthermore, the University has a membership with a travel assistance provider, International SOS (iSOS), to provide additional services when traveling abroad. When making arrangements through CBT, employees are automatically enrolled for iSOS services.

For trips that are purchased by a third party or booked outside of CBT, be sure to self-register your international trip with iSOS.

Refer to the University Risk Management International Travel Guidelines for detailed information on coverage, accountability, waivers, releases, consents, risk assessment, and emergency planning checklist.