Catalog shopping can be accomplished using hosted or punch-out catalogs – in other words, where CU-specific items and prices are offered by CU-contracted suppliers. Therefore, “non-catalog” refers to purchases where hosted or punch-out catalogs are not used.

Read the procedures

  1. From the CU Purchasing & Payment Forms section of the Shopping home page, select the Non-Catalog Form. The form will appear in a separate window.

  2. Enter the Supplier or click the supplier search link. Select the appropriate supplier from the list of results.

    Can’t find your supplier? A supplier must be set up in CU Marketplace before you can enter a form. Refer to the CU Supplier Portal web page for guidance.

  3. Verify that supplier information is correct. Note that the Fulfillment Address is the address to which the resulting Purchase Order (PO) will be issued. A fulfillment address specified by the supplier as preferred will default.

    Note: If the distribution method is Manual, and the PO total is $5,000 or less, you will need to communicate your PO to the supplier.

  4. Enter the required Item Information, indicated by the boldfaced fields.
    a. If available, enter the Catalog No.
    b. Enter a detailed Description.
    c. Enter the Quantity.
    d. If appropriate, select a different Packaging (UOM) measurement.
    e. Enter the Unit Price.
    f.  Select a Commodity Code.
    g. If appropriate, click the add attachments… link to attach External Attachments. External attachments will be dispatched to the supplier with your PO.

  5. Use the Available Actions dropdown menu located at the top of page and select either:

    • Add and go to Cart to finalize your request as is; or,
    • Add to Cart and Return to add more goods/services to your shopping cart.

    Click the Go button.

    (If you select Add to Cart and Return, repeat the above steps to add each good/service. Select Add and go to Cart when ready to finalize.)
     
  6. We recommend that you enter a unique shopping cart Name to easily identify or search for your shopping cart. If you do, click Update to save your shopping cart’s new name.

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