Use the Sole Source Justification Form for orders where there is only one vendor who can provide the goods or services being requested.

Read the procedures

On the CU Marketplace home page, click on Form Process.  

Click on one of the commodity dashboards at the top of the page: 


Use the scroll bar to reach the Showcases section and select the Sole Source Justification Form. The form will appear in a separate window. 

  1. Enter the Supplier or click the Supplier Search link. Select the appropriate supplier from the list of results.

    Can’t find your supplier? A supplier must be set up in CU Marketplace before you can enter a form. Refer to the CU Supplier Portal web page for guidance.

  2. Verify that supplier information is correct. Note that the Fulfillment Address is the address to which the resulting Purchase Order (PO) will be issued. A fulfillment address specified by the supplier as preferred will default.

  3. Enter the required Item Information, indicated by the boldfaced fields.

    a. If available, enter the Catalog No.
    b. Enter a detailed Description, which is sent to the supplier as part of your PO.
    c. Enter the Quantity.
    d. Enter the Unit Price.
    e. If appropriate, select a different Packaging (UOM) measurement.
    f. Select a Commodity Code.
    g. Click the add attachments… link to attach Internal Attachments, if applicable. These will not be dispatched to the supplier with your PO.

  4. Enter the required sole source Justification information.

    a. Enter the Needs Statement to describe your purchase need in detail.
    b. Enter the Features Requirement to describe the required features and/or capabilities of this procurement.
    c. Enter Competing Brands Investigated to detail other suppliers you considered, when/how you contacted them, and exactly why their product or service will not meet requirements.

  5. Use the Available Actions dropdown menu located at the top of page and select Add and go to Cart; click Go.

  6. We recommend that you enter a unique shopping cart Name to easily identify or search for your shopping cart. If you do, click Update to save your shopping cart’s new name.

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