Related Links - PSC Procedural Statement: Payment Voucher/Authorization

Read the procedures

  1. From the CU Purchasing & Payment Forms section of the Shopping Home page, select the Payment Voucher Form. The form will appear in a separate window. 

  2. Enter the Supplier or click the supplier search link. Select the appropriate supplier from the list of results.

    Can’t find your supplier? A supplier must be set up in CU Marketplace before you can enter a form. Refer to the CU Supplier Portal web page for guidance.

  3. Enter the required information, indicated by the boldfaced fields.

    A. Select the Payee Type.
    B. Select the Warrant Delivery Code, which indicates how you want the payment (warrant) delivered.

    Note: Regular Mail delivers the warrant to the supplier. Campus Mail sends the warrant back to your department. Enclosure mails the warrant to the supplier along with a copy of the attachment (below).

    C. If Warrant Delivery Code (above) = Campus Mail, enter the Warrant Delivery Campus Mailbox. For example: 436 UCA.
    D. Select reason the Payment is being Authorized for (list corresponds to the PSC Procedural Statement Payment Voucher/Authorization, mentioned above) and fully describe the Business Purpose.

  4. Read the Certification Statement to verify this purchase is in compliance.

  5. Enter the required Payment Information, indicated by the boldfaced fields.
    A. Enter the Amount and the Supplier Invoice Number and Date.



    Note: If an invoice number is not provided by the supplier, create a unique value.

    B. Use the dropdown menu to select the Commodity Code.
    C. Click the add attachments link to attach Internal Documents. Refer to the PSC Procedural Statement Payment Voucher/Authorization to determine what documentation is required. The documentation must be in an electronic format such as .pdf, .jpg, or .jpeg to be attached.

    Only one invoice should be attached per Payment Voucher Form… and only one Payment Voucher Form should be added to your shopping cart (see below).

    D. Click the add attachments link to attach Internal Documents. Refer to the PSC Procedural Statement Payment Voucher/Authorization to determine what documentation is required. The documentation must be in an electronic format such as .pdf, .jpg, or .jpeg to be attached.

  6. Use the Available Actions dropdown menu located at the top of page and select Add and go to Cart; click Go.

  7. We recommend that you enter a unique shopping cart Name to easily identify or search for your shopping cart. If you do, click Update to save your shopping cart’s new name.

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