Booking Travel

Before you book a trip, there are a few things you need to do:

  1. Complete your Profile in the Concur Travel & Expense System (Concur)
  2. Download Travel Apps
  3. Review the Procurement Service Center (PSC) Procedural Statement Travel

Once you've completed the above, you're ready to book your trip.

How you book travel depends on your role at the University:

Booking Travel - Employee

As an employee, you can book your domestic trip through the Concur Travel & Expense System (Concur). Your international trip must be booked through a Christopherson Business Travel (CBT) travel agent.

Airfare is charged to a central card (ghost card) and reconciled by the PSC.

If you have not already done so, you may want to obtain a Travel Card to facilitate payment of your other travel-related expenses.

If you are new to the University or travel infrequently, please visit the Infrequent Traveler links below.

Domestic Travel International Travel

Booking Travel - Non-Employee

When using University funds to pay for a non-employee’s trip, you are encouraged to book airfare through a Christopherson Business Travel (CBT) travel agent. To make travel arrangements, start by submitting CBT's Non-Employee Travel Request form

Note that non-employees can book travel directly and request reimbursement using the Non-Employee Reimbursement form upon conclusion of the trip.

When working with an Independent Contractor according to the Scope of Work (SOW) process, the non-employee's travel expenses must be covered as part of the SOW

Booking Travel - Student

Student employees traveling on University business follow the guidelines set forth for employees in the PSC Procedural Statement Travel.

Students who are not employees, and who will be traveling on official University business, follow the guidelines for non-employee travel.

Group Travel

The University defines group travel as three (3) or more employees/non-employees traveling to the same location for the same official University business.

Christopherson Business Travel (CBT) defines group travel for booking airline tickets as ten (10) or more employees/non-employees traveling together.

Learn more about group travel →  

Are you an infrequent traveler?

You may want to visit the links below. They offer good tips and reminders for infrequent travelers.

When your trip is over

Use the Concur Travel & Expense System (Concur) to reconcile your Travel Card charges and get reimbursed for out-of-pocket expenses.

Go to Reconciling Expenses