Production Maintenance Complete for Saturday, May 13, 2023
All enterprise and business applications are in service at this time.
Portal Status: Green
-20230513 UIS Maint: Production 5) Complete
Production Maintenance Complete for Saturday, May 13, 2023
All enterprise and business applications are in service at this time.
Portal Status: Green
UIS identifies customer requests for projects or initiatives as either maintenance (work that is expected, routine, and keeps our services healthy, secure and performant) or work request (work that involves something new or different). Maintenance projects and initiatives are designated by MN, while work requests are designated by WR.
If you have a question about a project, click the link under the questions column to email the project manager.
PROJECT NAME | PROJECT SUMMARY | PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. | PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) | QUESTIONS? | GO-LIVE |
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MN: Data Center Move | Informed by recommendations from CU’s legal team and the IT Governance Committee, CU leadership decided the data center move is essential to delivering core services to the university. It is imperative that the data center move take place with succinct preparation rather than in an emergency scenario. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | Fall 2023 |
MN: SSN Risk Mitigation |
This project will ensure that we have sensitive PII, including SSN, in our public-facing Campus Solutions environment only when absolutely required for business needs. The majority of sensitive information is required for retention and infrequent processing purposes, and has been established that it can be offloaded into a separate, non-public facing, environment for these needs; resulting in a reduced impact in the event Campus Solutions were to experience a data breach. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | Spring 2023 |
WR: eRA Provisioning and Authentication |
Eliminate manual access request for all student users and majority of affiliate users requesting eRA access. Significantly reduce resources required for highly manual access provisioning process due to eliminating creation of most POI records. eRA contributes approx. 35% of POIs to HCM. Most of these will be eliminated.
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PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | Fall 2024 |
WR: Data Governance/Management: Phase I |
Phase 1 of this IT Gov/UIS project will address current data challenges. Our current data architecture often requires complex data collection, manipulation, and analysis, which prohibits us from more evolved data analysis. This project seeks to address these challenges. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. | Contact us | Fall 2023 |
WR: Enterprise Cybersecurity Project: SIEM Replacement |
ECP overall project value: By increasing the overall baseline security and visibility into security risks across the CU system, we will reduce the potential for significant security incidents thus reducing risk and cost. Our current log aggregation solutions (primarily LogRhythm) prove to be difficult to manage since the hardware and service is shared among Boulder, the System office, and Denver/Anschutz campuses. Numerous challenges exist with LogRhythm. Implementing a new SIEM solution will allow us to effectively correlate data from multiple origins to gain visibility into our complex network, create meaningful alerts, and investigate security incidents when potential threats arise. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. | Contact us | Summer 2023 |
WR: New Service Framework: Resource Allocation | The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategies and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline. The Intake and Demand Management stage is anticipated to yield greater visibility of resource utilization and allocation; consistent and repeatable intake processes for clients; work prioritization process; and greater UIS team member engagement. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | Summer 2022 |
WR: Time and Labor | The Time and Labor project aims to replace the home-grown MyLeave system. Ultimately, the project's benefits will include streamlining regulatory and compliance changes, addressing existing calculation engine issues in MyLeave, centralizing time-tracking tools and reducing costs, providing a stable platform, and allowing CU to move away from the current custom-built application that is difficult to support. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | Spring 2023 |
WR: UCCS Student Support Network Phase 2 | Salesforce's Student Success Hub (SSH) and supporting applications will replace Starfish and other tertiary processes for appointment scheduling, advising, and early alerts for UCCS. This will benefit faculty, staff, and students through process automation, consolidation of separate systems, and personalized communications to students. It will also help provide a 360-degree view of the student life-cycle. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | Fall 2022 |
INITIATIVE NAME |
INITIATIVE SUMMARY | PHASE | HEALTH | QUESTIONS? | GO-LIVE |
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MN: Advancement to AWS |
This initiative will help mitigate the risk of the data center move. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
M | |||||
MN: Case Management / ITSM |
The Cherwell Service Management (CSM) product is used by Employee Services (ES), Office of University Controller (OUC), the Procurement Service Center (PSC), and the CU Boulder Human Resources Service Center (HRSC) as a primary case management tool and by UIS as an IT Service Management (ITSM) tool. In March of 2021, Cherwell was acquired by Ivanti, Inc. While the CSM product continues to be supported by Ivanti, it is now on a roadmap for eventual incorporation into the Ivanti Neurons for ITSM product and existing customers are voluntarily able to migrate from Cherwell to Neurons. Given this event, as well as interest from the Campus OIT units in the feasibility of leveraging a consistent case management/ITSM tool across CU and based on feedback from both internal and external customers on dissatisfaction with the product, UIS has identified this as an opportunity to assess the case management needs for the System Administration departments listed above, as well as the ITSM needs for our own department. These requirements will be used as the basis for a separate, future tool selection exercise. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: CS Move Grade Change Workflow to OnBase |
When the grade change workflow was implemented, it was built in IEP due to the tools version and Approval Workflow Engine (AWE) availability at that time. If/when Portal is replaced, we risk losing this functionality. This change would align with the organizational standard of using OnBase for workflows. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: CU-SIS Fluid Self-Service Technical Foundation | To provide the basis for future CU-SIS Fluid self-service functionality to modernize the interface and transactions by using the Fluid UI interface. A portion of pages are delivered in Fluid by Oracle, and some items need to be modified or built as bolt-ons for CU needs. This work establishes the technical baseline for self-service pages to evaluate and deploy in later phases, with other Projects/Initiatives. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: Data Integrity Cleanup Phase 3 |
There are a series of records across the Grants modules that have unprocessed, old, and irrelevant or invalid data. This causes uncertainty in the analysis and reporting of the data. The cleanup will eliminate invalid data from these tables and will process valid data that could be missing from the various components within the Grants Suite. This initiative is focused on data that will impact Billing, Grants, Project Costing, and Customer Contracts. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: Microsoft Audit Remediation |
This Initiative will be used to remediate the findings from the Microsoft Active Directory Risk Assessment Program (RAP), and Office 365 Security Optimization Assessment. Each of these findings from the assessments will help to increase the security posture of both our Active Directory environment and Microsoft 365 tenants. |
GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD | |
MN: New PeopleSoft Log Server | This server is at least 10 years old if not more, and so, it needs to updated with new Operating system. Several tools being used on this server are incompatible with the OS version. Several files/folders with sensitive user information can be accessed via this server and, currently the security setup on this server is not much restrictive. This initiative will also work on new security design as a key component when the new server setup is done. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. | Contact us | TBD |
MN: OSB 12 C Internal Processes Phase 3 | We need to continue moving processes from the old OSB 11g service to the new OSB 12c service. This will help us stay within security updates and is currently supported, while 11g is not. OSB 12c (now with GitLab pipelines) has extra tools to be more efficient in the long run and more beneficial to the integrations team and end users. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: Perceptive Content Upgrade | The Procurement Service Center (PSC) uses Perspective Content (formerly known as ImageNow) to capture and manage documents. Upgrading to a current version will allow the UIS Applications Admin Team to provide increased stability, lengthens the window of support and stay current with the technology suite. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: Rancher | Our current version of Rancher is about five years old. The setup was not to best practice, complex, and has become more difficult to manage. As we continue to containerize our services, Rancher1 agents and hosts fail intermittently due to known bugs and require restarts. At the beginning, we started with less than 20 containers, but now we have about more than 300/ And all this was before the age of Kubernetes. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: Silk Performer to Load Runner |
The vendor Micro Focus is sunsetting Silk Performer in CY 23, thus need to switch to the vendor’s other product Load Runner. While we make the switch over to Load Runner, the vendor will allow us to use Silk Performer for 12 months in parallel or up until 12/31/2023, whichever happens first. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
MN: Sunapsis Upgrade | Sunapsis is used to manage and meet regulatory compliance obligations surrounding international students and scholars. Upgrading to the latest released version of 4.2.5 will extend Sunapsis support and deliver new features and improvements such as bug fixes. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
WR: AMC Nursing & Pharmacy Salesforce Implementation | The Anschutz School of Pharmacy and The College of Nursing are trying to increase their enrollments and yield rates. The CRM functionality available within the IOS org as well as marketing automation will allow them to implement strategic plans to achieve those goals. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. | Contact us | TBD |
WR: Campus Data Hubs |
The implementation of Snowflake-based hubs of data will allow the campus OIT / ODA / Data Scientists to have a central location for the main UIS sources of data where they can supplement the data with campus-specific sources and create subsets of data for various needs. By having one location where the UIS-managed data and the campus data are located, the campuses can start adding their own data and creating datasets that meet their needs. This also provides the campuses with space and tools they can analyze the data and run their data algorithms on to come up with new insights. Since the campus areas will be totally managed by the campus users, they will have full control over how they want to manage their data and processes, and not need to coordinate with UIS to manage it. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
WR: CU People Search Match Enhancements |
By improving search match rules in CUP we can:
CU relies on CU People (CUP) to create a consistent identity that students and staff can bring to each part of the CU platform. By merging person data from different systems, CUP creates a canonical Constituent ID (CID) that uniquely identifies a person at CU. The CID is a core feature of CU's systems and allows students and staff to access all of their information in one portal, enables SSO between applications, and allows updated information to flow between systems. By enhancing the CID process with more automation, we can allow a more seamless experience for a greater proportion of students and staff and reduce manual corrections and customer service incidents. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
WR: Grants WorkCenter Phase II |
The goal of this initiative is to enhance the already delivered Grants WorkCenter. We will expand the Grants WorkCenter to include additional functionality to further improve daily processing, workload management, and metrics, streamlining Post Award Management at all 4 campuses.. We will also be expanding the use of the Grants WorkCenter from the Post Award & Billing Teams to include the Closeout teams as well. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. | Contact us | TBD |
Level of effort: 350+ hours of work (between both planning and execution phases)
Complexity: Cross-team interdependent (5+ teams needed)
Risk: Work poses a significant risk to the organization
Managed by: Project Managers
Level of Effort: 40+ hours of work
Complexity: Coordination across teams; new technology to UIS
Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
Managed by: ADs/Managers
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