Below, you will find details of all current UIS projects and initiatives in the planning and execution phase. It does not include:

UIS identifies customer requests for projects or initiatives as either maintenance (work that is expected, routine, and keeps our services healthy, secure and performant) or work request (work that involves something new or different). Maintenance projects and initiatives are designated by MN, while work requests are designated by WR.

 Questions?

If you have a question about a project, click the link under the questions column to email the project manager. 

 

PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE
MN: Case Management / ITSM

The Cherwell Service Management (CSM) product is used by Employee Services (ES), Office of University Controller (OUC), the Procurement Service Center (PSC), and the CU Boulder Human Resources Service Center (HRSC) as a primary case management tool and by UIS as an IT Service Management (ITSM) tool.

In March of 2021, Cherwell was acquired by Ivanti, Inc. While the CSM product continues to be supported by Ivanti, it is now on a roadmap for eventual incorporation into the Ivanti Neurons for ITSM product and existing customers are voluntarily able to migrate from Cherwell to Neurons. Given this event, as well as interest from the Campus OIT units in the feasibility of leveraging a consistent case management/ITSM tool across CU and based on feedback from both internal and external customers on dissatisfaction with the product, UIS has identified this as an opportunity to assess the case management needs for the System Administration departments listed above, as well as the ITSM needs for our own department.

These requirements will be used as the basis for a separate, future tool selection exercise.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
MN: Intrusion Prevention System Implementation

This cybersecurity project includes the implementation of Intrusion Prevention System (IPS) firewall management tools to protect our network, users and data from continually evolving threats.
This system allows us to identify and actively block attacks that we are currently unable to prevent.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
MN: Open Enrollment 2023-24

Open Enrollment is the only time that CU’s more than 25,000 benefits-eligible faculty, staff, graduate medical education residents, retirees and surviving spouses can make changes to their health care plans, flexible spending accounts, life and disability plans. The rest of the year, they make limited changes based on certain qualifying life events. The annual Open Enrollment project prepares the Human Capital Management (HCM) system for the 2023 benefits open enrollment period. Employee Services coordinates all communications, carrier fairs and informational sessions; advises on the HCM functional and configuration requirements; confirms enrollment accuracy and eligibility; and manages the file transmissions to insurance providers. UIS provides application and system development and support before and during open enrollment; during payroll testing and production payroll processing; QA test coordination and support; and the development of and file distribution support for vendor interfaces following open enrollment.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
MN: Spring Semester Start 2023

This project will ensure, thru a series of tasks and tests, that campuses can perform normal day-to-day operations while enterprise systems process heavy load during semester start-up.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
MN: SSN Risk Mitigation

This project will ensure that we have sensitive PII, including SSN, in our public-facing Campus Solutions environment only when absolutely required for business needs. The majority of sensitive information is required for retention and infrequent processing purposes, and has been established that it can be offloaded into a separate, non-public facing, environment for these needs; resulting in a reduced impact in the event Campus Solutions were to experience a data breach.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
WR: Data Governance/Management: Phase I

Phase 1 of this IT Gov/UIS project will address current data challenges. Our current data architecture often requires complex data collection, manipulation, and analysis, which prohibits us from more evolved data analysis. This project seeks to address these challenges.

We also aim to support strategic efforts; improving data literacy and data-informed decision-making will improve and accelerate the implementation of strategic plans across domains (starting with student success data).

We also want to implement sustainable data governance: Data governance ensures data quality, access, consistency, security, and structure. A sustainable governance framework will lead to better data analytics, decision-making and operational support.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us Fall 2023
           
WR: MultiCloud Databases The MultiCloud Database project involves acquiring technology resources to configure additional database clusters, which will replicate data and provide failover capabilities in the event of major site disruptions. This project also will reduce downtime during select maintenance activities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2022
WR: New Service Framework: Resource Allocation The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategies and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline. The Intake and Demand Management stage is anticipated to yield greater visibility of resource utilization and allocation; consistent and repeatable intake processes for clients; work prioritization process; and greater UIS team member engagement. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2022
WR: Time and Labor The Time and Labor project aims to replace the home-grown MyLeave system. Ultimately, the project's benefits will include streamlining regulatory and compliance changes, addressing existing calculation engine issues in MyLeave, centralizing time-tracking tools and reducing costs, providing a stable platform, and allowing CU to move away from the current custom-built application that is difficult to support. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
WR: UCCS Student Support Network Phase 2 Salesforce's Student Success Hub (SSH) and supporting applications will replace Starfish and other tertiary processes for appointment scheduling, advising, and early alerts for UCCS. This will benefit faculty, staff, and students through process automation, consolidation of separate systems, and personalized communications to students. It will also help provide a 360-degree view of the student life-cycle. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. RedRed project statusRed status is given when an aspect of the project is not within budget and/or is not meeting timeline or scope expectations. Corrective action is required if the project is to meet agreed-upon budget, timeline or scope.  Contact us Fall 2022

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE
MN: CS Move Grade Change Workflow to OnBase

When the grade change workflow was implemented, it was built in IEP due to the tools version and Approval Workflow Engine (AWE) availability at that time. If/when Portal is replaced, we risk losing this functionality. This change would align with the organizational standard of using OnBase for workflows.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: File Server Migration The current System Administration file server is nearing capacity and running on Windows Server 2012 R2. The operating system will need to be upgraded to maintain support. The upgrade will also provide high availability of the file server data and additional disk space for future expansion opportunities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: Grants Data Integrity Phase II PeopleSoft Project Costing keeps all life-to-date transactions for each project in the PROJ_RESOURCE table. This results in a high volume of data which creates downstream impacts like long-running nightly jobs, backups, and processes that use Proj_Resource data. Use of the older data is expected to be minimal, data needs to be retained per campus retention requirements. Data beyond standard retention requirements exposes CU to risks due to its availability in the systems as well as from an audit standpoint. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: Grouper Access Management

Grouper helps simplify access management by letting you use the same group or role in many places in our organization. Grouper will help automate changes to the authorization of resources as a person's role changes within the organization. Grouper empowers the right people to manage access by connecting identity attributes across many data sources to create reference groups, taking central IT out of the loop.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: Microsoft Audit Remediation

This Initiative will be used to remediate the findings from the Microsoft Active Directory Risk Assessment Program (RAP), and Office 365 Security Optimization Assessment. Each of these findings from the assessments will help to increase the security posture of both our Active Directory environment and Microsoft 365 tenants.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase.

YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
MN: OSB 12 C Internal Processes Phase 3 We need to continue moving processes from the old OSB 11g service to the new OSB 12c service. This will help us stay within security updates and is currently supported, while 11g is not. OSB 12c (now with GitLab pipelines) has extra tools to be more efficient in the long run and more beneficial to the integrations team and end users. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: OSB 12C Setup GitLab Now that the full OSB 12c is stood up, there is nothing running on it yet. The temporary 12c Proxy's are running external processes that need to get moved to the full 12c clusters. In order to improve efficiency in the future, we would like to use Gitlab to help streamline deployments. Once we use Gitlab to move the external processes from the proxies to the full 12c clusters, we will decommission the 12c proxies. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: Perceptive Content Upgrade
The Procurement Service Center (PSC) uses Perspective Content (formerly known as ImageNow) to capture and manage documents. Upgrading to a current version will allow the UIS Applications Admin Team to provide increased stability, lengthens the window of support and stay current with the technology suite.
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: PingFed Production Certificate Update
The production and test PingFederate SAML signature certificates need to be updated as they expire on Feb 3rd, 2023.
Unless we update those certificates, all our PingFederate integrations will fail. So, we need to update the certificates.

 
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: Silk Performer to Load Runner

The vendor Micro Focus is sunsetting Silk Performer in CY 23, thus need to switch to the vendor’s other product Load Runner. While we make the switch over to Load Runner, the vendor will allow us to use Silk Performer for 12 months in parallel or up until 12/31/2023, whichever happens first.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MN: Windows Defender for Servers

Aligning with campus OIT/OIS organizations by moving to Microsoft Windows Defender for Endpoint and Server Anti-Virus protection.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: AMC Nursing & Pharmacy Salesforce Implementation The Anschutz School of Pharmacy and The College of Nursing are trying to increase their enrollments and yield rates. The CRM functionality available within the IOS org as well as marketing automation will allow them to implement strategic plans to achieve those goals. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: AWS Foundations

The initial purpose of this effort was to build the foundation of a cloud infrastructure, specifically on AWS, in which future production and non-production workloads can successfully operate in a secure, reliable, and performant manner. The adoption of cloud infrastructure is identified within the UIS MultiCloud Phase 1 and 2 goals as well as supports UIS strategic goals aligned to overarching University initiatives. 

 

This infrastructure will be designed and implemented to integrate with the UIS MultiCloud (UISMC) platform, with the same highly available multi-site approach. Successful implementation of this project will allow the deployment of UIS processing assets in multiple AWS availability zones that are integrated with current UIS site processing assets and services. This project will also serve as a basis for future AWS deployments as required/desired without the need for another AWS build project.

 

The value of the remaining scope for this specific initiative is to ensure NIST/HIPAA compliance for the AWS accounts that have not already been reviewed/approved by the OIS team.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: Boulder Proposal Development Implementation

Replace the current pre-award proposal review and approval process in the Office of Contracts and Grants (OCG) with an InfoEd eForm and routing process. The current process, while automated, does not integrate with InfoEd and requires re-keying data collected during routing and approval to create a proposal record. Implementing PD means that the same process of proposal routing and approval is not only automated but will save the need to re-key data into InfoEd, creating efficiencies and reducing the duplication of effort. 

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: Campus Data Hubs

The implementation of Snowflake-based hubs of data will allow the campus OIT / ODA / Data Scientists to have a central location for the main UIS sources of data where they can supplement the data with campus-specific sources and create subsets of data for various needs. By having one location where the UIS-managed data and the campus data are located, the campuses can start adding their own data and creating datasets that meet their needs. This also provides the campuses with space and tools they can analyze the data and run their data algorithms on to come up with new insights. Since the campus areas will be totally managed by the campus users, they will have full control over how they want to manage their data and processes, and not need to coordinate with UIS to manage it.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: CU People Search Match Enhancements

By improving search match rules in CUP we can:

  • Reduce duplicate records across all systems
  • Allow a more seamless experience for a greater proportion of students and staff
  • Reduce customer service incidents for duplicates
  • Reduce manual effort for duplicate corrections

CU relies on CU People (CUP) to create a consistent identity that students and staff can bring to each part of the CU platform. By merging person data from different systems, CUP creates a canonical Constituent ID (CID) that uniquely identifies a person at CU. The CID is a core feature of CU's systems and allows students and staff to access all of their information in one portal, enables SSO between applications, and allows updated information to flow between systems. By enhancing the CID process with more automation, we can allow a more seamless experience for a greater proportion of students and staff and reduce manual corrections and customer service incidents.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: Grants WorkCenter Phase II

The goal of this initiative is to enhance the already delivered Grants WorkCenter. We will expand the Grants WorkCenter to include additional functionality to further improve daily processing, workload management, and metrics, streamlining Post Award Management at all 4 campuses.. We will also be expanding the use of the Grants WorkCenter from the Post Award & Billing Teams to include the Closeout teams as well.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: HCM Contingent Worker Implementation There are several business cases that require individuals to be added to HCM who do not have an employment relationship with the university. The current practice is to add them to HCM as zero-compensation employees or POIs. This solution presents issues from a compliance standpoint as well as for reporting purposes. The primary purpose of the non-employee solution initiative is to provide users with the ability to add non-employees to HCM with all of the necessary attributes while drawing a clear line between employees and non-employees. Providing users with a clear way to differentiate between employees and non-employees addresses compliance and reporting issues while supporting business needs. [glossary taxonomy="UIS Glossary" term="Planning Phase"]Planning GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
WR: HCP and GAD set up The HCP and GAD setup work is part of the larger multi-cloud effort. A portion of this work is also a precursor to further AWS capabilities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross-team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers