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PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE
AWS Foundations This project will build the foundation of cloud infrastructure - specifically on AWS - in which future production and non-production workloads can successfully operate in a secure, reliable, and performant manner. The adoption of cloud infrastructure is identified within the UIS MultiCloud Phase 1 and 2 goals as well as supports UIS strategic goals aligned to overarching University initiatives.  ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. On Hold Contact us Spring 2022
HMC Patching Regulatory updates are applied to ensure that CU is compliant with core HCM functionality. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2022
ICS/HCM Upgrade This project ensures the PeopleSoft Campus Solutions and HCM applications are up-to-date and staying within vendor support. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022
Implementation of PeopleSoft Time and Labor The implementation of PeopleSoft Time and Labor will allow CU to replace the current and difficult-to-support custom-built MyLeave application. PeopleSoft Time and Labor will provide a robust stable platform that is supported by the vendor, is fully integrated with PeopleSoft HCM including payroll for North America as well as fluid mobile capabilities. Regulatory and legislative changes will be provided by PeopleSoft to ensure compliance. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us

Spring 2023

InfoEd Upgrade The release is focused on stability, bug fixes, and enhanced configuration tools that should lead to reduced internal support tickets, increased security, and improved user experience. The timing of this upgrade also allows us to stay on a cadence of regular upgrades. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2022
MultiCloud Databases The MultiCloud Database project involves acquiring technology resources to configure additional database clusters, which will replicate data and provide failover capabilities in the event of major site disruptions. This project also will reduce downtime during select maintenance activities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2022
New Service Framework: Intake & Demand Management Stage The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategies and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline. The Intake and Demand Management stage is anticipated to yield greater visibility of resource utilization and allocation; consistent and repeatable intake processes for clients; work prioritization process; and greater UIS team member engagement. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us Summer 2022
Open Enrollment 2022 The annual Open Enrollment project prepares the Human Capital Management (HCM) system for the employee benefits open enrollment period scheduled for April 18 - May 6, 2022. During this time, more than 25,000 benefits-eligible, active CU employees and retirees have the option to make changes to their benefits. Employee Services coordinates all employee communications, carrier fairs and informational sessions live or virtually, advises on the HCM functional and configuration requirements, and manages the file transmissions to the providers. UIS provides application and system development and support before and during the open enrollment period, during the payroll testing and production payroll processing period, QA test coordination and support, and the development of and file distribution support for vendor interfaces during the post-open enrollment period. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2022
SSN Risk Mitigation, Phase 1

The Social Security Number (SSN) is a critical data field for such core business activities as admissions, securing and guaranteeing financing, tax reporting and producing transcripts. This information is also a high-value target for hackers and a risk to the university if our systems were to be compromised.

This project aims to evaluate the uses of SSNs within student systems and focus on the reduction of this SSN risk by means of purging, archival, encryption, obfuscation and/or other technical solutions.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2023
Tableau Enterprise This project represents the work to implement a new UIS Product, a Tableau Server, as an enterprise visualization tool. This enables UIS to provide a customer platform for direct use while paving the way for UIS to include this product in support of its UIS Data Management service. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2022
Tech Refresh: Firewall Implementation Phase I of this cybersecurity project includes the implementation of new firewalls and management tools to protect our network, users and data from continually evolving threats. Firewall protection is just one element of our cybersecurity strategy. This project lays the foundation for additional security projects with the shared goal of providing broad, automated and integrated protections from digital attacks and cybercrime. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022
Tech Refresh: IPS Implementation Phase II of this cybersecurity project includes the implementation of Intrusion Prevention System (IPS) firewall management tools to protect our network, users and data from continually evolving threats. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022
UCCS Student Success Hub Salesforce's Student Success Hub (SSH) and supporting applications will replace Starfish and other tertiary processes for appointment scheduling, advising, and early alerts for UCCS. This will benefit faculty, staff, and students through process automation, consolidation of separate systems, and personalized communications to students. It will also help provide a 360-degree view of the student life-cycle. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE
Boulder Proposal Development

Replace the current pre-award proposal review and approval process in the Office of Contracts and Grants (OCG) with an InfoEd eForm and routing process. The current process, while automated, does not integrate with InfoEd and requires re-keying data collected during routing and approval to create a proposal record. Implementing PD means that the same process of proposal routing and approval is not only automated but will save the need to re-key data into InfoEd, creating efficiencies and reducing the duplication of effort.  

The implementation of PD on the Boulder campus will have the following benefits:

  • Streamline the intake process for new proposals from departments to the business office
  • Provide a secure, integrated version of routing forms
  • Provide a smart proposal form with tiered logic based upon response to questions; shortens the form for many and can ensure routing does not occur until required questions are complete
  • Reduce data entry and potential for errors
  • Provide for routing of other forms (eg, indirect cost addendums, NASA China Assurance) through infoEd rather than PDFs collected through email
  • Provide real-time data and information on proposals currently being developed with PIs
  • Leverage existing purchased software (infoEd) and more fully integrate the existing and in-use modules with PD
  • Establish partnerships and processes with key campus administrative departments to assess their needs, recommend/design solutions to meet them, and monitor or manage the implementation of solutions
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Cherwell Upgrade This initiative enables CU to stay current on Cherwell releases and upgrade to a version that supports modern authentication to Exchange online. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
CIW Character Set Conversion


The CIW Character Set Conversion project will enable the UIS team to properly represent the data made available to customers via the CIW database.
Currently, the character sets in the CIW database and its non-production versions are only able to represent the first 128 single-byte characters that occur in our current data (Western European) character set. 
Expanding the database to use multi-byte characters (1-4 bytes per character) will enable us to render and display many additional characters, which we have in our data but don't have the ability to display properly.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
CIW Grants Management Data - Phase I The purpose of this initiative is to include more grants data in Central Information Warehouse (CIW) so that the Grants Users can have access to the data consistently across the different data sources available now. This will also help with new reporting requirements. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
DATC Event-Driven Audits

This initiative will automate the generation of degree audits. Changes to degree requirements (degree audit encoding) and student-record-related changes, such as enrollment and grades, will trigger a new audit. The automation of degree audits will:

  •  Guarantee a student's current, up-to-date audit is always available for students and advisors. 
  •  Lay the foundation needed for DATC's Data Mart and the active use of degree audit data.
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Discovery Phase for Decoupled Student Portal

Campuses are exploring third-party alternatives to the current PeopleSoft Student Portal, including purchasing solutions outside of the UIS catalog. In order to provide a better, sustainable solution, the plan is to work with CU Denver/Anschutz to craft a new, decoupled Portal experience following Mobile First and WCAG accessibility standards - and provide a fresh, intuitive experience for students that helps them understand what they need to do as they proceed through their academic career. This decoupled Portal is also expected to provide greater autonomy and administrative control to the campuses while also allowing UIS to "own" the code and have greater flexibility in building out future features or alterations compared to a licensed solution.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
eComm/Pharmacy Support Transition

The eComm/Pharmacy Support Transition will migrate ongoing support and billing for Salesforce (CRM03), Marketing Cloud (MC03), and Cvent environments from the CU Boulder Web and Enterprise CRM team to the UIS CRM team.

The CU Boulder Web and Enterprise CRM team will partner with both the eComm/Pharmacy teams and the UIS CRM team to ensure that the transition approach is collaborative and strategic while occurring with no anticipated disruption of service for eComm/Pharmacy users.

Since eComm is an enterprise initiative, providing support at the system level will allow for a campus-neutral, transparent approach to day-to-day management and an increased enterprise focus toward future state and ongoing enhancements based on CU's broader CRM landscape.

In addition, aligning Salesforce, Marketing Cloud and Cvent with other CRM-related initiatives in UIS will allow for increased strategy, enhanced knowledge-sharing and alignment, and potential cost savings and transparency related to enterprise contract management.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
File Server Migration The current System Administration file server is nearing capacity and running on Windows Server 2012 R2. The operating system will need to be upgraded to maintain support. The upgrade will also provide high availability of the file server data and additional disk space for future expansion opportunities. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
Grants Data Integrity Phase I There is currently a series of records across the Grants modules that have unprocessed, old and irrelevant or invalid data. This causes uncertainty in the analysis and reporting of the data. The cleanup will eliminate invalid data from these tables and will process valid data that could be missing from the various components within the Grants modules. In addition, it will make any troubleshooting more efficient as the support team will not have to analyze the invalid or old data. It will also support infrastructure and performance improvements as excessive data creates system resource constraints. The second piece to the cleanup is configuration cleanup. Currently, the campuses do not use attributes in a consistent and standardized manner. Cleanup of unused or relative insignificant values, and conversion of misused values will enhance and create more efficient reporting. This work item will be to examine and correct and convert components and data across the Grants modules (GM, PC, CA, BI, AR). ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Grants FFR Reporting Tool The Federal Financial Reporting process is currently very manual, and there are many submitted each year. Our goal is to help reduce the manual workload by providing system validation checks, summary, and detailed level transaction information needed for Reporting in a single tool. The current process has our users going to multiple locations and running multiple reports/queries to verify and pull all of the information needed. With the tool, we would like to build we hope to significantly reduce the number of places and reports needing to be run to create these reports and provide these reports to the Award Sponsors. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Nelnet Quikpay Platform 2021 Fall Upgrade We are applying the latest QuikPay platform releases from Nelnet. This will ensure the payment platform is kept current and will allow CU to take advantage of new enhancements. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. On Hold Contact us TBD
OSB Upgrade Oracle Service Bus (OSB) delivers low-cost, standard-based integrations for mission-critical service-oriented architecture (SOA) environments where extreme performance, scalability and reliability are critical requirements. The current OSB is 8 years old, is becoming obsolete and new technologies cannot natively connect to it. The updated version will be faster, more reusable and can be maintained in the future. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
PingFed Upgrade
The most important business value aspect of this initiative is that we will be upgrading from a version that will no longer be supported after the end of June to the latest supported version of PingFederate. 
 

 
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
PMO Training on Initiative Process Provide initiative process and PMO training that will allow PMO team members to provide support as needed. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
PSC Salesforce Implementation The PSC needs a ticketing solution to manage the high-volume of requests the PSC agents receive. With Cherwell retiring, they would like to implement Salesforce as the replacement due to the level of customization and effectiveness that the tooling offers. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers
 

Fall 2021