Questions?

If you have question about a project, click the link under the questions column to email the project manager. 

 

PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE
Advancement Data Center Move

CU leadership has decided not to renew the lease for the Advancement office located in Broomfield. The lease is set to expire on February 28th 2021, as such we intend to move Advancement data center equipment to the Ntirety colocation facility before this date. This equipemt will be racked alongside UIS equipment in a dedicated rack, and will remain physically and logically separated. With this move the Advancement applications will gain all the benefits of the Tier 2 data center; physical security, redundant power and cooling, and improved network bandwidth to campuses etc.

Execution GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2021
Open Enrollment 2021

The annual Open Enrollment project prepares the Human Capital Management (HCM) system for the employee benefits open enrollment period scheduled for April 19 - May 7, 2021. During this time, more than 25,000 benefits-eligible, active CU employees and retirees have the option to make changes to their benefits. Employee Services coordinates all employee communications, carrier fairs and informational sessions on each campus and manages the functional requirements and configurations to accommodate benefits changes in HCM. UIS provides application and system support before and during the open enrollment period, as well as development and file distribution support for vendor interfaces during the post-open enrollment period.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. None Contact us Spring 2021
Spring Semester Start 2021

This project will ensure, thru a series of tasks and tests, that campuses can perform normal day-to-day operations while enterprise systems process heavy load during semester start up.

Execution GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Tableau Enterprise

This project represents the work to implement a new UIS Product, a Tableau Server, as an enterprise visualization tool. Currently CU Denver and CU Boulder have campus-based licenses, which we are porting over to System so all campuses may use this service. This enables UIS to provide a customer platform for direct use while paving the way for UIS to include this product in support of its UIS Data Management service.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
TIP: Recruitment & Admission (UCCS) Cohort #1

Success criteria to be defined by TIP's Program-level charter for Cohort #1.

The overarching goal of a CU-wide CRM is to have a 360 view of the student lifecycle.  By implementing this solution for UCCS, CU will be one step closer to have that unified view.  For this project, the Admissions Connect solution is a native Salesforce application that is set to become generally available in November 2020.  The solution is expected to provide a seamless experience for applicants and the admissions teams, which as articulated by the Salesforce business case to CU will enable the following:

1. Recruitment:  Attract and engage best-fit students
2. Application Management:  Manage and process applications efficiently to increase yield, with everything in one place
3. Admissions:  Onboard students and reduce melt

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
AWS Foundations

This project will build the foundation of a cloud infrastructure - specifically on AWS - in which future production and non-production workloads can successfully operate on in a secure, reliable, and performant manner.

The adoption of cloud infrastructure is identified within the UIS MultiCloud Phase 1 and 2 goals as well as supports UIS strategic goals aligned to overarching University initiatives. 

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
CU People MDM System Replacement CU People matches person records across systems. The current technology is 10 years old. By upgrading the internal matching and database software, we will be able to greatly improve search/matching performance and quality. Modern database software will also be available 24/7 so that matching capabilities are extended to online education and other cloud services. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Foundational Online Marketing Campaign (FOMC) Building the foundation to support CU Online marketing and student success efforts. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2021
New Service Framework Stage 2b: Future State Business Process Design

The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategy and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline.

This effort was identified as a top opportunity in the department’s organizational maturation as it responds to the speed and quality of expected changes. This effort supports IT Governance's IT Strategic and Annual Plan efforts.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
NextGen Donor Management Platform

The Advancement Next Generation Donor Management project (Next Gen) is a three phase, multi-goal, cross-campus plan that will have positive and far-reaching University-wide benefits in efficiency savings, cost reduction, and increased private support for the University of Colorado (CU).

This request is to support years four, five and six of a nine-year Advancement business strategy that will transform constituent engagement from a disparate, unlinked system to a unified platform while still providing campus and entity Advancement teams autonomy and control.

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. None Contact us TBD

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE
Automated Updates to Primary Job Indicator in HCM This initiative will refine the process to automatically update the University Primary Job Indicator flags in our HCM System that falls under the HCM Core module. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
CU-SIS CU Boulder NameCoach CU Boulder purchased the NameCoach software (e.g. recording name pronunciation) and this is already integrated into their Canvas learning management system. To continue improving the student, faculty and staff experience, this initiative will integrate this with the student information system (CU-SIS) and BuffPortal. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
CU-SIS Duplicate Record Clean-Up This initiative will clean up duplicate records to have as many unique Ids in the system as possible. Having clean, unique data will allow the staff to better serve the students across the university with platforms that integrate using constituent ID and student ID ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
eRA Performance Tuning - Phase 1 This initiative will involve developing more reliable and reusable performance testing scripts. It will also institute EUE scripts for monitor performance experienced on campus. Lastly, it will include as assessment of current data retention in several key parts of the application to understand their impact on overall performance in the eRA (electronic Research Administration) application. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Load Balance Upgrade UIS Load Balancers are running on a software version that will go out of support as of Jan. 2021. While our load balancers are currently running well with no issues, should one arise we will have no support. Additionally, the software gives UIS access to automation tools, such as API, that are necessary for self service provisioning. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. On Hold Contact us TBD
RedHat Enterprise Linux (RHEL) Replacement RedHat Enterprise Linux (RHEL) current version will reach the end of maintenance support this fall. Once this happens deployed RHEL6 systems will no longer receive updates or security patches. Extended Life-Cycle Support can be purchased for RHEL6 which will allow for Critical Security patches to be applied to the OS. Extended Support is purchased on a per instance bases; the goal of this initiative is to retire or replace as many RHEL6 instances as possible, thus minimizing the budget impact of purchasing extended support. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Windows Server Upgrade

The purpose of this initiative is to upgrade and replace all older Windows servers for security reasons as well as freeing up resources to be used elsewhere instead.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
XML Send and New Parchment Connector The purpose of the EDX Transcript project is to electronically exchange post-secondary XML transcripts with other schools inside the state of Colorado (pilot) and then nationally (phase 2). Receiving XML transcript data from other schools will allow us to store the data and be able to load the data into downstream software, resulting in automated articulation of transfer credit for students (without having to manually re-type each students transcript data). This will save more than 30 hours of data entry per week in admissions and reduce errors. Sending official transcript XML data files for CU student/alumni will allow other schools to store this information and automatically articulate transfer credit course information from CU into their transfer process. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers