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If you have a question about a project, click the link under the questions column to email the project manager. 

 

PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE
Implementation of PeopleSoft Time and Labor The implementation of PeopleSoft Time and Labor will allow CU to replace the current and difficult to support custom-built MyLeave application. PeopleSoft Time and Labor will provide a robust stable platform that is supported by the vendor, is fully integrated with PeopleSoft HCM including payroll for North America as well as fluid mobile capabilities. Regulatory and legislative changes will be provided by PeopleSoft to ensure compliance. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
InfoEd Integration with OnBase UIS will be migrating InfoEd documents into OnBase for the Office of Contracts and Grants at CU Denver|Anschutz Medical Campus. Loading documents into OnBase will give users the option to leverage business process value from implementing OnBase workflow management. Users will still have access to documents through InfoEd. The InfoEd database is currently significant and growing. Migrating documents out of the InfoEd database provides a long-term solution for document storage and retrieval. This is expected to improve architectural stability of the InfoEd application and reduce database maintenance and support efforts. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
MultiCloud Databases The MultiCloud Database project involves acquiring technology resources to configure additional database clusters, which will replicate data and provide failover capabilities in the event of major site disruptions. This project also will reduce downtime during select maintenance activities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Multi-factor authentication implementation for Office 365 and VPN The goal of Multi-factor authentication (MFA) is to create a layered defense and make it more difficult for an unauthorized person(s) to gain access to our System office enterprise resources. MFA is a security system that requires more than one method of authentication from independent categories of credentials to verify the user’s identity. Multifactor authentication combines two or more independent credentials: What the user knows (password), and what the user can verify (security token challenge). ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
TIP: Recruitment & Admission (UCCS) Cohort #1 Success criteria to be defined by TIP's Program-level charter for Cohort #1. The overarching goal of a CU-wide CRM is to have a 360 view of the student lifecycle. By implementing this solution for UCCS, CU will be one step closer to have that unified view. For this project, the Admissions Connect solution is a native Salesforce application that is set to become generally available in November 2020. The solution is expected to provide a seamless experience for applicants and the admissions teams, which as articulated by the Salesforce business case to CU will enable the following:
  1. Recruitment: Attract and engage best-fit students
  2. Application Management: Manage and process applications efficiently to increase yield, with everything in one place
  3. Admissions: Onboard students and reduce melt
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
AWS Foundations This project will build the foundation of cloud infrastructure - specifically on AWS - in which future production and non-production workloads can successfully operate in a secure, reliable, and performant manner. The adoption of cloud infrastructure is identified within the UIS MultiCloud Phase 1 and 2 goals as well as supports UIS strategic goals aligned to overarching University initiatives.  ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2021
Campus Solutions Fluid Admin Navigation Moving from PeopleSoft's Classic navigation to the new, modern, Fluid navigation has a host of benefits including usability, accessibility, mobile-friendly, and active support and feature development from the vendor. In restructuring the navigation of Campus Solutions within the Fluid framework, we have the opportunity to streamline campus department workflows, reducing clicks between frequently used pages while making navigation more intuitive. Moving to Fluid navigation also keeps us within vendor support and positions ourselves to be able to take future enhancements provided to PeopleSoft navigation. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2021
CU People MDM System Replacement CU People matches person records across systems. The current technology is 10 years old. By upgrading the internal matching and database software, we will be able to greatly improve search/matching performance and quality. Modern database software will also be available 24/7 so that matching capabilities are extended to online education and other cloud services. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. RedRed project statusRed status is given when an aspect of the project is not within budget and/or is not meeting timeline or scope expectations. Corrective action is required if the project is to meet agreed-upon budget, timeline or scope.  Contact us Spring 2021
New Service Framework Stage 2b: Future State Business Process Design The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategy and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline. This effort was identified as a top opportunity in the department’s organizational maturation as it responds to the speed and quality of expected changes. This effort supports IT Governance's IT Strategic and Annual Plan efforts. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
NextGen Donor Management Platform The Advancement Next Generation Donor Management project (NextGen) is a three-phase, multi-goal, cross-campus plan that will have positive and far-reaching University-wide benefits in efficiency savings, cost reduction, and increased private support for the University of Colorado (CU). This request is to support years four, five and six of a nine-year Advancement business strategy that will transform constituent engagement from a disparate, unlinked system to a unified platform while still providing campus and entity Advancement teams autonomy and control. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2021
Open Enrollment 2021 The annual Open Enrollment project prepares the Human Capital Management (HCM) system for the employee benefits open enrollment period scheduled for April 19 - May 7, 2021. During this time, more than 25,000 benefits-eligible, active CU employees and retirees have the option to make changes to their benefits. Employee Services coordinates all employee communications, carrier fairs and informational sessions on each campus and manages the functional requirements and configurations to accommodate benefits changes in HCM. UIS provides application and system support before and during the open enrollment period, as well as development and file distribution support for vendor interfaces during the post-open enrollment period. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Spring 2021
Tableau Enterprise This project represents the work to implement a new UIS Product, a Tableau Server, as an enterprise visualization tool. Currently, CU Denver and CU Boulder have campus-based licenses, which we are porting over to System so all campuses may use this service. This enables UIS to provide a customer platform for direct use while paving the way for UIS to include this product in support of its UIS Data Management service. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. RedRed project statusRed status is given when an aspect of the project is not within budget and/or is not meeting timeline or scope expectations. Corrective action is required if the project is to meet agreed-upon budget, timeline or scope.  Contact us Summer 2021

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE
OSB Upgrade Oracle Service Bus (OSB) delivers low-cost, standard-based integrations for mission critical service-oriented architecture (SOA) environments where extreme performance, scalability and reliability are critical requirements. The current OSB is 8 years old, is becoming obsolete and new technologies cannot natively connect to it. The updated version will be faster, more reusable and can be maintained in the future. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
PTF For Grants Proof of Concept This initiative will develop a proof of concept to determine if test cases can be automated in the PTF for Grants module. If successful, automating the module’s most common processes and transactions will eliminate the need for manual testing. Newly automated tests could be run frequently and used for regression testing after changes are introduced. This will also allow subject matter experts to focus on higher value manual testing. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Windows Domain Controllers Upgrade The purpose of this initiative is to upgrade all CU domain controller's operating systems to most current Windows server version. We will also upgrade the domain functional level to support currently unusable features in applications. This will also address upcoming end-of-life support for the current domain controllers. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
Central Information Warehouse Grants Management Data - Phase I The purpose of this initiative is to include more grants data in Central Information Warehouse (CIW) so that the Grants Users can have access to the data consistently across the different data source available now. This will also help new reporting requirements. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
CU-SIS CU Boulder NameCoach CU Boulder purchased the NameCoach software (e.g. recording name pronunciation) and this is already integrated into their Canvas learning management system. To continue improving the student, faculty and staff experience, this initiative will integrate this with the student information system (CU-SIS) and BuffPortal. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us
TBD
eRA Performance Tuning - Phase 1 This initiative will involve developing more reliable and reusable performance testing scripts. It will also institute EUE scripts for monitor performance experienced on campus. Lastly, it will include an assessment of current data retention in several key parts of the application to understand their impact on overall performance in the eRA (electronic Research Administration) application. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
XML Send and New Parchment Connector The purpose of the EDX Transcript project is to electronically exchange post-secondary XML transcripts with other schools inside the state of Colorado (pilot) and then nationally (phase 2). Receiving XML transcript data from other schools will allow us to store the data and be able to load the data into downstream software, resulting in automated articulation of transfer credit for students (without having to manually re-type each students transcript data). This will save more than 30 hours of data entry per week in admissions and reduce errors. Sending official transcript XML data files for CU student/alumni will allow other schools to store this information and automatically articulate transfer credit course information from CU into their transfer process. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers