Questions?

If you have a question about a project, click the link under the questions column to email the project manager. 

 

PROJECT NAME PROJECT SUMMARY PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. (DURING EXECUTION) QUESTIONS? GO-LIVE
Data Governance/Management: Phase I

Phase 1 of this IT Gov/UIS project will address current data challenges. Our current data architecture often requires complex data collection, manipulation, and analysis, which prohibits us from more evolved data analysis. This project seeks to address these challenges.
 

We also aim to support strategic efforts; improving data literacy and data-informed decision-making will improve and accelerate the implementation of strategic plans across domains (starting with student success data).

We also want to implement sustainable data governance: Data governance ensures data quality, access, consistency, security, and structure. A sustainable governance framework will lead to better data analytics, decision-making and operational support.

 

PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2023
ICS/HCM Upgrade This project ensures the PeopleSoft Campus Solutions and HCM applications are up-to-date and staying within vendor support. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022
Implementation of PeopleSoft Time and Labor The implementation of PeopleSoft Time and Labor will allow CU to replace the current and difficult-to-support custom-built MyLeave application. PeopleSoft Time and Labor will provide a robust stable platform that is supported by the vendor, is fully integrated with PeopleSoft HCM including payroll for North America as well as fluid mobile capabilities. Regulatory and legislative changes will be provided by PeopleSoft to ensure compliance. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. RedRed project statusRed status is given when an aspect of the project is not within budget and/or is not meeting timeline or scope expectations. Corrective action is required if the project is to meet agreed-upon budget, timeline or scope.  Contact us

Spring 2023

InfoEd Upgrade The release is focused on stability, bug fixes, and enhanced configuration tools that should lead to reduced internal support tickets, increased security, and improved user experience. The timing of this upgrade also allows us to stay on a cadence of regular upgrades. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Summer 2022
MultiCloud Databases The MultiCloud Database project involves acquiring technology resources to configure additional database clusters, which will replicate data and provide failover capabilities in the event of major site disruptions. This project also will reduce downtime during select maintenance activities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. On hold Contact us Spring 2022
New Service Framework: Resource Allocation The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategies and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline. The Intake and Demand Management stage is anticipated to yield greater visibility of resource utilization and allocation; consistent and repeatable intake processes for clients; work prioritization process; and greater UIS team member engagement. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. Contact us Summer 2022
Tech Refresh: IPS Implementation Phase II of this cybersecurity project includes the implementation of Intrusion Prevention System (IPS) firewall management tools to protect our network, users and data from continually evolving threats. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022
UCCS Student Support Network Phase 2 Salesforce's Student Success Hub (SSH) and supporting applications will replace Starfish and other tertiary processes for appointment scheduling, advising, and early alerts for UCCS. This will benefit faculty, staff, and students through process automation, consolidation of separate systems, and personalized communications to students. It will also help provide a 360-degree view of the student life-cycle. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022

 


INITIATIVE NAME 
INITIATIVE SUMMARY PHASE HEALTH QUESTIONS? GO-LIVE
Automic Upgrade

The latest and greatest new version of Automic, v21 is available for upgrade. This new version contains multiple enhancements and customizations to the web client user interface adding features that improve the user experience. This new version also supports TLS through a new TLS Gateway component. Upgrading to the latest version of Automic provides Production Services with enhanced tools and features to better serve our customers and stay current with the latest technologies.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
AWS Foundations

The initial purpose of this effort was to build the foundation of a cloud infrastructure, specifically on AWS, in which future production and non-production workloads can successfully operate in a secure, reliable, and performant manner. The adoption of cloud infrastructure is identified within the UIS MultiCloud Phase 1 and 2 goals as well as supports UIS strategic goals aligned to overarching University initiatives. 

 

This infrastructure will be designed and implemented to integrate with the UIS MultiCloud (UISMC) platform, with the same highly available multi-site approach. Successful implementation of this project will allow deployment of UIS processing assets in multiple AWS availability zones that are integrated with current UIS site processing assets and services. This project will also serve as a basis for future AWS deployments as required/desired without the need for another AWS build project.

 

The value of the remaining scope for this specific initiative is to ensure NIST/HIPAA compliance for the AWS accounts that have not already been reviewed/approved by the OIS team.


 
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Boulder Proposal Development

Replace the current pre-award proposal review and approval process in the Office of Contracts and Grants (OCG) with an InfoEd eForm and routing process. The current process, while automated, does not integrate with InfoEd and requires re-keying data collected during routing and approval to create a proposal record. Implementing PD means that the same process of proposal routing and approval is not only automated but will save the need to re-key data into InfoEd, creating efficiencies and reducing the duplication of effort. 

 

The implementation of PD on the Boulder campus will have the following benefits:

  • Streamline the intake process for new proposals from departments to the business office
  • Provide a secure, integrated version of routing forms
  • Provide a smart proposal form with tiered logic based upon response to questions; shortens the form for many and can ensure routing does not occur until required questions are complete
  • Reduce data entry and potential for errors
  • Provide for routing of other forms (eg, indirect cost addendums, NASA China Assurance) through infoEd rather than PDFs collected through email
  • Provide real-time data and information on proposals currently being developed with PIs
  • Leverage existing purchased software (infoEd) and more fully integrate the existing and in-use modules with PD
  • Establish partnerships and processes with key campus administrative departments to assess their needs, recommend/design solutions to meet them, and monitor or manage the implementation of solutions
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Campus Data Hubs The implementation of Snowflake-based hubs of data will allow the campus OIT / ODA / Data Scientists to have a central location for the main UIS sources of data where they can supplement the data with campus-specific sources and create subsets of data for various needs. By having one location where the UIS-managed data and the campus data are located, the campuses can start adding their own data and creating datasets that meet their needs. This also provides the campuses with space and tools that they can analyze the data and run their data algorithms on to come up with new insights. Since the campus areas will be totally managed by the campus users, they will have full control over how they want to manage their data and processes, and not need to coordinate with UIS to manage it. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
CIW Character Set Conversion


The CIW Character Set Conversion project will enable the UIS team to properly represent the data made available to customers via the CIW database.
Currently, the character sets in the CIW database and its non-production versions are only able to represent the first 128 single-byte characters that occur in our current data (Western European) character set. 
Expanding the database to use multi-byte characters (1-4 bytes per character) will enable us to render and display many additional characters, which we have in our data but don't have the ability to display properly.

ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
DATC Event-Driven Audits

This initiative will automate the generation of degree audits. Changes to degree requirements (degree audit encoding) and student-record-related changes, such as enrollment and grades, will trigger a new audit. The automation of degree audits will:

  •  Guarantee a student's current, up-to-date audit is always available for students and advisors. 
  •  Lay the foundation needed for DATC's Data Mart and the active use of degree audit data.
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Enterprise BackBone (EBB)

The EBB (Enterprise BackBone) initiative is the 14th and final project/initiative of the four-year Network Remediation project/initiative series that has been used to implement a modernized, low-maintenance, high-speed network needed to meet future UIS strategic goals. EBB required design changes from all other tasks in the Network Remediation series to function successfully. The network remediation project/initiative series itself is a follow on of the major site network re-designs (network segmentation projects et al).

 

This initiative is meant to eliminate that complexity and technical debt by collapsing the split routing backbones into a single Enterprise BackBone design that significantly reduces maintenance and change complexity, and increases reliability in fail-over, disaster recovery, maintenance, and change activities. This effort directly supports UIS MultiCloud late phase 2 and early phase 3 efforts including AWS Foundations, which should be completed prior to the p14 datacenter (Advancement IT equipment) consolidation, and addresses findings made by the Deloitte technical assessment.


 
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
File Server Migration The current System Administration file server is nearing capacity and running on Windows Server 2012 R2. The operating system will need to be upgraded to maintain support. The upgrade will also provide high availability of the file server data and additional disk space for future expansion opportunities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Grants Data Integrity Phase II PeopleSoft Project Costing keeps all life-to-date transactions for each project in the PROJ_RESOURCE table. This results in a high volume of data which creates downstream impacts like long-running nightly jobs, backups, and processes that use Proj_Resource data. Use of the older data is expected to be minimal, data needs to be retained per campus retention requirements. Data beyond standard retention requirements exposes CU to risks due to its availability in the systems as well as from an audit standpoint. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
HCM Contingent Worker Implementation There are several business cases that require individuals to be added to HCM who do not have an employment relationship with the university. The current practice is to add them to HCM as zero compensation employees or POIs. This solution presents issues from a compliance standpoint as well as for reporting purposes. The primary purpose of the non-employee solution initiative is to provide users with the ability to add non-employees to HCM with all of the necessary attributes while drawing a clear line between employees and non-employees. Providing users with a clear way to differentiate between employees and non-employees addresses compliance and reporting issues while supporting business needs. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
HCP and GAD Setup The HCP and GAD setup work is part of the larger multi-cloud effort. A portion of this work is also a precursor to further AWS capabilities. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Microsoft Audit Remediation This Initiative will be used to remediate the findings from the Microsoft Active Directory Risk Assessment Program (RAP), and Office 365 Security Optimization Assessment. Each of these findings from the assessments will help to increase the security posture of both our Active Directory environment, and Microsoft 365 tenants. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Microsoft Office 365 Modern Authentication We are ensuring all applications and email accounts are ready to use modern authentication prior to Microsoft's disablement of older authentication methods. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us Fall 2022
OSB 12C Setup GitLab Now that the full OSB 12c is stood up, there is nothing running on it yet. The temporary 12c Proxy's are running external processes that need to get moved to the full 12c clusters. In order to improve efficiency in the future, we would like to use Gitlab to help streamline deployments. Once we use Gitlab to move the external processes from the proxies to the full 12c clusters, we will decommission the 12c proxies. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Perceptive Content Upgrade
The Procurement Service Center (PSC) uses Perspective Content (formerly known as ImageNow) to capture and manage documents. Upgrading to a current version will allow the UIS Applications Admin Team to provide increased stability, lengthens the window of support and stay current with the technology suite.
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
PingFed/Duo Smart MFA
To help protect our data and your identity. System administration will enforce two-factor authentication as a mandatory requirement on all PingFederate SSO connections. Two-factor authentication makes it harder for bad actors to obtain our business’s sensitive data and helps safeguard a person's identity.
 
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
Tableau Upgrade UIS will upgrade Tableau Server multiple times a year going forward. This maintenance work is required to stay up to date with new Tableau functionality and incorporate security improvements or address issues. Getting the newest analytics features and integrations will help your team gain deeper insights. It is important to secure your data and optimize the performance of our environment with bug and security fixes. PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
VMware Upgrade This upgrade ensures that our virtual machines running on VMware Tools will run in a supported configuration of ESX/ESXi. ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope.  Contact us TBD
 

Project Criteria

Level of effort: 350+ hours of work (between both planning and execution phases)
 

Complexity: Cross-team interdependent (5+ teams needed)
 

Risk: Work poses a significant risk to the organization

 

Managed by: Project Managers

 

 

Initiative Criteria

Level of Effort: 40+ hours of work

 

Complexity: Coordination across teams; new technology to UIS
 

Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
 

Managed by: ADs/Managers