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Set up Teams status change notifications

Teams is often the quickest way to reach a coworker. However, when a coworker’s status is set to Do not disturb or Away, it might not be best to send a Teams message. Setting up notifications for when their status switches to Available is a great way to know when to reach out.

Enable status change notifications

1. Navigate to the Chat tab in Teams.

2. In your chat list, select the person you want to add to your status notifications list and click More options (the three horizontal dots).

More Options in Teams

3. Select Notify when available.

Turning off notifications in Teams

4. After you receive the notification and are able to message your coworker, follow the same steps above and select Turn off notifications.

Turning off notifications in Teams

Manage status change notifications in Settings

1. In Teams, select the three dots icon in the top right corner, then select Settings.

Settings in Teams

2. Select the Notifications and activity tab.

Notifications and activity tab in Teams

3. Scroll down to the Presence section and select Manage notifications.

Manage notifications in Teams

4. Enter the name of the user for whom you want to receive notifications.

Add people in Teams

5. Availability notifications for that user are now turned on. To turn notifications off, remove the user in the same Manage notifications section.

Notification for availability in Teams

TIP:  During meetings when your screen is shared, it is a good idea to mute your Teams notifications. To do this, go to Settings > Notifications and activity, then turn on Mute all notifications (except for calls and meetings).

Muting notifications in Teams

You can allow notifications from specific people even while your status is set to Do not disturb. Go to Settings > Privacy > Manage priority access, then search for and select any name within CU System.

Managing priority access in Teams

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