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Flag emails for recipients and for yourself

When a response to an email is essential, you can add a reminder to prompt the recipient to reply. You can also flag emails to remind yourself that you have requested a response from someone. You can later view the request in as a to-do item under Tasks.

Flagging emails for recipients adds text above the From line in the message and adds the email to his or her to-do list.

To flag emails for recipients:

  1. Start a new email and click the orange flag icon in the header above, named Follow Up.
  2. Click Custom.
  3. Once a small window opens, check Flag for Recipients.
  4. In the Custom dialog box, change the default Flag to text to a description or action. For example, you could type, “Send Bill an answer for the spreadsheet.”
  5. You can also check the Reminder option to add a date or time for when you want the recipient to see the reminder.

To flag emails for yourself:

  1. Once you have drafted but not sent your message, click Follow Up.
  2. Choose the day/ timeframe you want the follow-up to occur: Today, Tomorrow, This Week, Next Week, No Date, or Custom. This will add a flag and create a to-do item in Tasks.
  3. Since the message will be out of sight in your Sent Items folder, add a reminder for yourself to follow up. Choose Follow Up, then Add Reminder from the drop-down menu.
  4. Set the date and time for when you want the reminder dialog box to appear.


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