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Microsoft 365

Find colleagues easily in Outlook and Teams

November 25, 2025 by ES and UIS Communications

Looking for a colleague’s email address, title, department or work hours? Microsoft 365 apps like Outlook and Teams make it simple to find and connect with anyone across System Administration, no separate directory required.

In Outlook

1. In Outlook, click into your Inbox and type a name or email address in the top search bar.

Outlook toolbar with Home tab selected. A search bar at the top is highlighted in red. Toolbar options include New Email, Delete, Move, and Share to Teams.

Outlook search bar with the name “Ralphie” typed in. Below, a dropdown shows “Best Match” with a contact named Ralphie Buffalo and an email address partially visible.

2. Double-click the person’s name or the contact icon to open their contact card, which shows their title, department, location, work hours and more.

Outlook search results for “Ralphie” showing Ralphie Buffalo’s contact card highlighted in red, including profile picture and email address. A contact card icon is highlighted on the right side.

Detailed contact card for Ralphie Buffalo in Outlook, showing profile picture, job title “Runner,” status as Busy, email addresses, chat link, office location, and options for audio call, chat, and email.

3. From the contact card, you can send an email, start a Teams chat or audio call, or schedule a meeting directly.

In Teams

1. In Teams, type a name in the top search box to find a coworker.

2. Hover over their name and click the contact card icon to view their profile and start a call, chat or video meeting.

Microsoft Teams interface with search bar showing “Ralphie.” Below, Ralphie Buffalo’s profile appears with job title Runner. Tabs for Messages, Files, Group Chats, Meetings, and Teams and Channels are visible. A contact card icon is highlighted on the rig

TIP: If you’re unsure of someone’s full name, try typing part of it. Outlook and Teams will suggest likely matches from across CU System. 

Tags: 
Outlook email, Teams

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