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Last updated: 4/7/2016
Use this template to upload regular earnings using regular earnings codes. NOTE: DO NOT upload regular earnings pay and one-time pay on the same template.
Download this template below.
Notes on what we've updated
- You no longer have to enter a company or pay group. Instead, the earnings dates as well as the employee number and record will identify and pull in the correct job and pay group.
- If you're manually entering time, you can create a row by entering earnings dates, department, and employee number and record. If the department and employee record don't match, a prompt will ask you to fix the error.
- This template eliminates the need to specify pay group or pay period end date.
Other tips on using this form
- Complete the required fields. You may enter data for optional fields or leave them blank if they're not applicable. (Note: Optional item columns must remain on the file; DO NOT DELETE THEM.)
- Off-cycle—Enter "Y" when the payments in question will be processed on an offcycle
- Employee ID (Emplid)—Enter employee ID
- Employee record (Empl Rcd)—Enter the employee record number. If you are paying a single employee with multiple employee records, you will enter multiple transactions on the file (one for each employee record).
- Earnings begin date (Earn Begin)—Using format MM/DD/YYYY, enter the earnings begin date.
- Earning end date (Earn End)—Using format MM/DD/YYYY, enter the earnings end date.
- Earnings code (Earn Cd)—Enter the earnings code. (You may have multiple, so a line for each is required.)
- Hours OR Amount—Enter data into only one of these fields (hours that should be paid for the earnings code OR the amount to be paid).
- Additional pay shift (Addl Pay Shift)
- Tax periods (Tax PD)
- Tax method (Tax Mtd)
- Benefit deduction override (For ES use only)
- Benefit deduction subset ID (For ES use only)
- General deduction override (For ES use only)
- General deduction subset (For ES use only)
- SpeedType—Include this field if you have overriding SpeedTypes to charge these earnings to.
- Review the data.
- Save the document in CSV format, aka, Microsoft Excel comma-separated values file (NOT XLS or XLSX).
- Upload it into the system (Main Menu → CU Time → CU Processes → CU Regular Earnings Load).