Looking for Campus Specific Policies?
Need help fiding a policy? Use the table below as a guide.
| Policy Name | Description | Campus Specific |
|---|---|---|
| Alcoholic Beverages Purchased for University Events | The Administrative Policy Statement (APS) Alcoholic Beverages Purchased for University Events sets forth the parameters for using university funds to purchase alcoholic beverages for personal consumption at university events. | Boulder |
| Business Expense Substantiation & Tax Implications | Under the University’s accountable plan for commercial credit card use, cash advance, and employee reimbursement, employees are required to substantiate the business purpose of the expense, provide any required receipts/other documentation, and reimburse the University (if appropriate) within specified timeframes. | Anschutz, Colorado Springs |
| Complimentary Tickets & Related Expenses for Employees & Non-Employees | The University or its affiliated student organizations may give out complimentary tickets according to the situations discussed below. This Procedural Statement sets forth university requirements for reporting such complimentary tickets and related expenses for employees and non-employees. | Anschutz, Boulder, |
| Gift Cards | Gift cards are cash-like instruments used in lieu of cash or check. Since gift cards are cash equivalents, it is important that organizational units handle and account for them appropriately. The purpose of these procedures is to set forth the requirements for use, approval, purchase, accounting, tax reporting, and safeguarding of gift cards. | Anschutz, Boulder, Colorado Springs |
| Official Functions | This procedural statement sets forth university requirements for use of the Official Function form when food/beverage is purchased for an Official Function, or when alcohol is purchased for an Official Function or CU-Hosted Conference. Official Functions are defined as a meeting, meal, or other function that is hosted by an organizational unit, attended by guests and/or associates or employees, and held for official university business. | |
| Personal Technology & Telecommunications | This Procedural Statement sets forth the rules and requirements under which the University may provide wireless telecommunications to employees and non-employees (including associates, affiliate fiscal staff, and other individuals) in support of official university business. | |
| Petty Cash & Change Funds | This Procedural Statement sets forth the rules and requirements for processing petty cash funds and change funds. It further outlines restrictions on the use of such funds. | |
| Recognition & Training | This Procedural Statement (a) sets forth university rules and requirements for using university funds to pay for recognition and training for employees, associates, and other individuals (including students); and, (b) is designed to provide reasonable assurance that recognition awards, rewards, and prizes distributed by the University are properly captured and subject to appropriate tax reporting. | |
| Sensitive Expenses | This policy provides guidelines as to the propriety of expenses made using university funds. It governs direct payment made to an entity as well as reimbursement paid to an individual or entity. This policy applies to all employees, associates, affiliates, and other individuals (including students). |