IMPORTANT: The FinPro Help Desk is transitioning to a PSC Service Desk. Learn how the OUC and PSC are reorganizing help desk and training functions. During the transition (Sept 7-Oct 31), hours for phone service are 10:00 a.m.-noon and 1:00-3:00 p.m., Mon-Fri. Voicemail will not be monitored. Email us anytime at FinProHelp@cu.edu.
Why Run This Report:
To view all transactions for revenue/expense and balance sheet accounts with additional features and options not available in m-Fin Financial Detail, such as:
- the option to run transactions by specific journal Source Code, such as 'PET" for Payroll Expense Transfers.
- the option to isolate BAE codes in a single click.
- the ability to build the journal line description when there is data from CU's Concur expense system, breaking apart the employee name and expense desciption for easier sorting.
- Financial Detail (Original) vs Financial Detail II
- Original has a more concise presentation, ex. good for JE documentation; is still the default report when drilling from summary reports
- II has more detail and is more customizable, ex. good for researching transactions across speedtypes or digging deeper with reconciliations
- II has a Single SpeedType search option
- You can customize your list of account codes using specific a/c or ranges of a/c in the search
- Detail results can cross fiscal years and go back to July 1999
Q: There are two Financial Detail reports. When might I use one report rather than the other?
A: The Financial Detail II is the more customizable of these two reports. Use this report if you want to add extra information to your report or control the way certain information, like Concur report details or employee names, displays on the report. You might use this report to reconcile a SpeedType or research expenses.
The original Financial Detail offers a straightforward list of transactions for an account or group of accounts. You might use this report as supporting documentation for a cost transfer journal entry.
Q: Is there a standard Accounting Period to select? What are some of the differences in these time periods?
A: The Financial Detail reports display an itemized list of transactions for a given date range. The date range (periods) you enter depend on your intended use of the report. Here are a few examples:
- If you are reconciling a single period, you may want to select that period in both the From and To fields. This will give you a list of itemized transactions for that period alone.
- If you are supporting a cost transfer JE, select the period in which that expense was incurred as the From field and the current period as the To field. This will demonstrate that the expense was charged to that SpeedType/Account and that it is still present in the account, avoiding a duplicate cost transfer.
- If you are running these reports after the close of a fiscal year, your selections depend on the account code range.
- For balance sheet accounts - Select period 0 in the From field and period 998 in the To field as this will capture final balances for the fiscal year.
- For income sheet accounts - If the SpeedType is project-related, and you want to see cumulative balances, select period 0 in the From field. If you only want to see activity of that year, don’t include period 0. To capture final balances for the fiscal year, select period 998 in the To field.
Q: What is the purpose of the EN_FNA Prompt?
A: Selecting EN_FNA displays encumbrances for Facilities and Administrative expenses on sponsored project funds. This is a calculated field as budget minus actual expenses. As a result, you may also see F&A remaining at the end of a project.
Q: Why doesn’t the Reference Field show up in the Financial Detail II report?
A: You can add the Reference Field when running the Financial Detail II. Journal Ln Reference Code (Ref) is available as an Extra on the third prompt page.
Q: I didn't realize the Financial Detail II puts expenses from all the SpeedTypes on the same page! Can you have it paginate more like Detail I?
A: If you’re running the Financial Detail II for an Org or a group of SpeedTypes and would like to see each SpeedType on its own page, you can set the Page by prompt to “SpeedType” on the third prompt page.
Q: When I purchase through Marketplace, is there anywhere that I can add information that will show up in the description in this report? Currently it defaults to whatever comes from the vendor, which is often confusing.
A: When you are adding SpeedType and Shipping details to a Marketplace requisition, you have the option to add Financial Report Comments to the individual requisition lines. This is available on the Requisition Summary tab. Scroll down to the Supplier/Line Item Details and click the edit button next to the line. There, you can add your information to the Financial Report Comments. Remember to click Save. These comments will show on the Financial Detail reports.