You can review your ePER online in the campus portal; make changes in effort reported, as appropriate; and certify the effort. If you adjust your effort to be less than the salary paid on the project, your campus ePER contact will review for possible creation of a Payroll Expense Transfer (PET).
The following instructions tell you how to find, review, and certify your ePER online.
f you are required to certify effort on a sponsored project, you will receive an email after the end of the semester with instructions. The subject line of the email will read “Your ePER Requires Certification.”
If you do not certify the ePER within 75 days of its initial creation, you will receive a reminder email notification. You will also receive a reminder after 100 days, and again at 120 days. After 120 days past the initial ePER creation, you will receive an email reminder every 10 business days until it is certified.
To begin, log in to your campus portal. Click on the CU Resources Home drop down and select Business Tools. Then click on the ePERS tile.
You will see three search options:
- Current: ePERs that need to be certified
- Recertification Required: ePERs that need to be recertified. Recertification may occur due to changes in payroll/effort.
- History: ePERs that have already been certified
The Current and Recertification Required sections identify ePERs for which you have an action to complete.
The specified ePER now displays for your certification:
Payroll Distribution % shows the % of your salary paid by the project listed on this ePER during the semester.
Pay with Cost Share effort/NIH Cap (if relevant) includes payroll plus any additional percentage of effort you have committed to the project that will be covered by other university funding sources.
Total Other Institutional Support (if relevant) includes the % of salary paid for non-project effort by any funding sources other than Funds 30/31. You must enter a value in this field, even if it’s 0, in order to certify.
Your total effort for all positions combined (project effort plus non-project effort) must equal 100%, whether you work full or part-time. In other words, your project effort is not measured by 40-hour work weeks, but by the portion of your total work. You will not be able to certify your ePER unless it totals 100%.
To calculate effort, you will use this equation:
- You worked 44 hours/week on this project. You did not perform any other university work. Therefore, you contributed 100% (44/44) of your university effort to the project.
- You worked 20 hours/week on this project and 10 additional hours/week on other university activities. Therefore, you contributed 66% (20/30) of your university effort to the project.
Enter the correct actual percentages in the Actual Effort % column, according to the equation and scenarios above. Only whole numbers should be used.
To certify your ePER, Click the CERTIFY button in the lower left of the page.
The certify button will remain grey until the total effort for your position equals 100%.
By certifying, you are agreeing that the effort entered is a reasonable estimate of your actual work during the time period.
The system asks you to verify your action.
- If you click Cancel, you will return to the ePERs screen for additional update prior to certification.
- If you click OK, you will see a message displayed at the top of the form. From there, you can print the ePER or log out of the portal.
If you have made a mistake in the certification process, you will need to uncertify your ePER. Consult your campus ePER contact.