You can look up the status of Non-Employee Reimbursement-International (NRI) forms and Payment Authorization (PA) forms in the Finance System (FIN). You’ll also follow these procedures for Non-Employee Reimbursements processed for the old Non-Employee Reimbursement (NR) form.
Note - If the Non-Employee Reimbursement was processed in the Concur Travel & Expense System (Concur), you can look it up in Concur or look it up in FIN following some different procedures.
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- Log into the Finance System.
- From the Finance Inquiry homepage, click on the Voucher Regular Entry tile.
Note: Vouchers are forms or supplier invoices that have been entered for payment. - Enter your search criteria – such as invoice number or supplier name – on the Voucher search page.
- To search by Invoice Number, change the dropdown from begins with to contains. This is because the PSC adds an ‘NR’ prefix to every Non-employee Reimbursement invoice number, and a ‘PA’ or ‘P’ prefix to every Payment Authorization invoice number.
- To search by Supplier Name, enter the first word or words of the company name or the last name of the individual. You can add a comma and first name/initial – without spaces – to narrow down the results (for example: smith,l).
- Click Search.
- Select the voucher from the resulting list. (If your search criteria produced only one result, you’ll already be in the voucher.)
- Select the Payments tab.
- In the Payment Information section you will find the payee’s address, the date of the payment (Accounting Date) the payment amount (Gross Amount).
- In the Payment Options section you will find how the payment was delivered.
- Regular handling – payment was mailed to the payee’s remittance address (see #6, above).
- Campus Mail – payment was sent to the department for delivery. In this case, the department’s campus box appears as the message.
- Under the Schedule Payment section you will find the Check (reference) number.
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Want to know if the check has been cashed? Copy the Check (reference) number. If you need to know more details about the check in order to complete a Warrant Adjustment follow the procedures for looking up check details in the Finance System.
You may need to process a Warrant Adjustment if:
- The payee never received the check.
- The check was mailed to the wrong address.
- The payee’s name was incorrect on the check.
- The check was for the incorrect amount.
- The check is stale dated.
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