• Significant deficiency (reportable condition)

    Deficiencies that more than likely will not prevent an error from occurring that is consequential (but not yet material).

  • Special event

    See Fundraising Event.

  • SpeedType

    Common reference for the ChartField combination known as a FOPPS in the Finance System (or subsystems).
  • Sponsored projects

    Sponsored project awards are "exchange transactions" between an external sponsor and the University under a grant, contract, cooperative agreement, purchase order, or any other mutually binding award that restricts the use of funds or property and stipulates conditions with which the University must comply. The typical sources of such receipts include organizations at all levels of government (local, state, federal, or international) as well as private corporations and foundations.

  • Spouse

    The spouse of an employee pursuant to a marriage recognized by the laws of the State of Colorado, if such spouse is not divorced or legally separated from the employee.
  • Student

    Any individual who applies to, is accepted for admission, and enrolls for a course at the University of Colorado. This does not include an individual who has never attended or never enrolled at the institution.
  • Subsequent events

    Material fiscal transaction occurring after the end of a fiscal year (June 30) and affecting an amount already recorded in the Finance System for the fiscal year in question. Examples include accounts receivable that are already recorded in the Finance System which are later determined to be uncollectible; or after the fact contracts that create liabilities or obligations to pay.
  • Supporting foundations

    Foundations identified as Supporting Organizations at Related Organizations. Identified at:

  • Supporting organizations

    Legally separate, tax-exempt organizations whose economic resources are entirely or almost entirely for the direct benefit of the University's financial reporting entity or its constituents, and for which the University is not financially accountable. Material supporting organizations are discretely included in the University's Financial Reporting Entity. Supporting Organizations are identified at:

  • Suspense accounts

    A ChartField that represents a temporary classification of fiscal transactions by the Finance System or its subsystems due to incomplete or invalid information being available to the system. Such activity requires an individual to make another entry to ensure the appropriate classification of the fiscal transactions. Examples include expense account 699999 used by the Procurement Card system.

  • Tests of propriety

    a framework for evaluating whether or not it is appropriate to use university funds when incurring certain expenses. The list below contains a series of questions designed to test the propriety of expenses by forming a framework for evaulating each transaction. An expenditure of university funds will be considered proper only if it meets all tests of propriety. Is this transaction: 1. For official university business? 2. In the best interests of the university? 3. The most effective way to accomplish official university business? Meaning that, without the expense, would programmatic objectives be difficult or otherwise more costly to achieve? Or would the impact, level, or quality of the achievement be reduced? 4. In compliance with applicable policies, laws, regulations, and rules; and contracts, grants, and donor restrictions including having the required approvals and authorizations by the appropriate fiscal role? Consult with the campus Controller for questions about whether or not a transaction is in compliance and with the Administrative Policy Statement "Fiscal Roles and Responsibilities" for information on fiscal roles. 5. Within the available resources of the responsibility unit, taking into consideration all outstanding commitments and encumbrances? 6. Directly beneficial to the responsibility unit where it is being charged? 7. Reasonable? Meaning that the quantity and quality of goods or services being purchased is sufficient to meet the university's identified need without exceeding it. 8. In compliance with university conflict of interest provisions? Meaning that, if an employee derives private gain, or appears to derive private gain, as a result of the transaction, then the transaction violates the conflict of interest provisions stated in Regent Law, Regent Policy, and in the Administrative Policy Statement, "Conflict of Interest Policy." If any of these questions receives a "no" response, then the expense is not appropriate for university funds. Evaluating the propriety of university expenses requires the exercise of a high degree of judgment and discernment. Therefore, consider the following when deciding whether or not a particular transaction is a proper use of university funds. • "Would a university outsider such as your dentist, a teacher at the local elementary school, the clerk at your grocery store, or your neighbor – consider the expenditure to be a reasonable and necessary expense of public funds? • "Would you want others such as newspaper, radio, television, or other media outlets knowing and reporting about the expenditure?" Think about whether an outsider, such as the general public or an auditor, would consider the expenditure a reasonable expense for university business and an appropriate use of university funds.

  • Transportation authority

    The manager of the organizational unit with overall responsibility for University Fleet Management at the campus

  • Unasserted claims or assessments

    Situation where an external party (such as regulatory bodies, customers, vendors, sponsors) may be unsatisfied with the University's performance and may desire to seek a legal course of action to address their concerns. And for which a legal action has not yet been filed with the appropriate campus legal office, but for which you are aware of the party's intent to file in the near future. Examples include an investigation conducted by a government agency in which enforcement proceedings against the University have not been initiated; or a situation a customer is contemplating a lawsuit to force the University to pay damages.
  • University administrative office

    An Organizational Unit that performs a specific functional service for the campus or University, such as the Budget Offices, Procurement Service Center, Human Resources, Sponsored Projects Accounting, Office of Grants and Contracts, Finance Office, Accounting Office, Payroll and Benefit Services.
  • University funds

    All funds appropriated, generated, awarded, donated or otherwise received by the University regardless of their source. With the exception of University Physicians Incorporated (UPI) funds, the term University Funds does not include Agency Funds (Fund 80) that the University maintains for legally separate External Student Organizations or other entities.

  • University information

    Official information of the institution, including but not limited to: university work products, results, materials, records, or other information developed or produced with university goods, funds or services. University information encompasses all information created by the university, including information classified as private or restricted. Examples include university web site content, schedules of courses, requests for proposals, policies and guidelines, personnel records, student data, research data, and patient data.

  • University record

    Any form of recorded information, regardless of physical characteristics, that is created, received, maintained, or legally filed in the course of university business. 

    University record does not include:

    1. Materials preserved or appropriate for preservation because of the historical value of the materials;
    2. Library books, pamphlets, newspapers, or museum material made, acquired, or preserved for reference, historical, or exhibition purposes; 
    3. Private papers, manuscripts, letters, diaries, pictures, biographies, books, and maps, including materials and collections previously owned by persons other than the state or any political subdivision thereof and transferred by them to the university.
    4. Non-records (see definition in APS Glossary of Terms)
  • University resources

    Official resources of the institution, including but not limited to: university funds, facilities, personnel/labor, equipment (e.g., telephones, photocopy machines, computers – including email), work products, results, materials, records, or other information developed or produced with university goods or services.

  • University staff

    University staff are employees who are exempt from the rules, procedures and regulations that govern the state of Colorado personnel system per Section 24-50-135, C.R.S.  University staff positions are subject to all other applicable federal and state law and regulations, as well as laws and policies set forth by the University of Colorado Board of Regents and other University policies. (The term “officer and exempt professional” was replaced with the term “university staff” effective April 17, 2015.)

  • University vehicles

    Any licensed vehicle or unlicensed vehicle owned, leased, or operated under University funding.
  • Unrelated business income

    Income produced by the University from activities beyond our mission of education, research, and public service and subject to taxation under Internal Revenue Service.