APS #5002


Faculty Appointment Process

Brief Description

Describes the procedure for composing letters of offer for faculty.

Reason for Policy

To comply with Regent Law, Article 5, Part B: Appointment and Evaluation

Policy Profile

APS Policy Title: 
Faculty Appointment Process
APS Number: 
Proposed Effective Date: 
July 1, 2019
Effective Date: 
March 1, 2017
Approved By: 
President Bruce D. Benson
Responsible University Officer: 
Vice President for Academic Affairs
Responsible Office: 
Academic Affairs
Policy Contact: 
Vice President for Academic Affairs
Faculty Appointment Process July 1, 2011
Last Reviewed/Updated date: 
March 1, 2017
Applies to: 

I. Introduction

Regent Law 5.B.2 (C) requires that the terms and conditions of faculty appointments be set forth in writing and be in possession of both the university and the appointee, whenever possible, before the appointment is begun. This policy is not intended to address letters of offer for postretirement employment.

II.  Policy Statement

    1. Implementation at each campus: The campuses, in collaboration with appropriate faculty governance groups, shall develop and implement their respective policies and procedures for the faculty appointment processes. The Provost/Vice Chancellor for Academic Affairs shall be responsible for the implementation and enforcement of such policies and procedures.
    2. All campuses must maintain:
      1. Search committee procedures for each faculty title.
      2. Offer templates for every faculty title, including​
        1. Type of appointment (tenuredTenuredSee Section III. Definitions​, limitedLimitedSee Section III. Definitions​, indeterminateIndeterminateSee Section III. Definitions​, or at-willAt WillSee Section III. Definitions​) and terms and conditions of employment.  Contracts for at-will employment shall include an at-will employment statement.
        2. State of Colorado oath for teaching faculty.
        3. Link to APS 1022-Standards, Processes and Procedures for Comprehensive Review, Tenure, Post-Tenure Review and Promotion.
        4. Link to Article 5.D of Regent Law (“Principles of Academic Freedom”).
        5. Link to APS 2027 - Code of Conduct.
        6. Link to Faculty Handbook.
        7. Link to benefits information.

III. Definitions

  1. Tenured: appointments that continue until termination by resignation, retirement, or otherwise pursuant to applicable regent laws and policies.
  2. Limited: appointments for a specified period of time.
  3. Indeterminate: appointments made for an indefinite period of time and whose continuance is dependent upon inclusion in the approved budget and available funding.
  4. At-will: appointments made for an indefinite period of time whose continuance is at-will.

IV.  Interpretation

Subject to the president's authority to interpret university policies, the system Office of Academic Affairs shall provide interpretive guidance for this policy.

V.  History

    • Faculty Appointment – Letters of Proposed Offer and Contracts, February 1, 1979
    • Revised August 1984
    • Revised July 1, 2011
    • Revised TBD

VI.  Key Words

Hiring procedures, letters of offer, faculty contracts