Any form of recorded information, regardless of physical characteristics, that is created, received, maintained, or legally filed in the course of university business.
University record does not include:
- Materials preserved or appropriate for preservation because of the historical value of the materials;
- Library books, pamphlets, newspapers, or museum material made, acquired, or preserved for reference, historical, or exhibition purposes;
- Private papers, manuscripts, letters, diaries, pictures, biographies, books, and maps, including materials and collections previously owned by persons other than the state or any political subdivision thereof and transferred by them to the university.
- Non-records (see definition in APS Glossary of Terms)