Official Function

A meeting, meal, or other function, that is hosted by an organizational unit, attended by guests and/or associates or employees, and held for official university business. Official Functions do not include student residential functions, which are defined as events designed to sustain ordinary residential life activities, such as resident hall advisory meetings and resident hall events. Conferences and Fundraising Events are types of official functions separately defined by the university to recognize the need for specific policies and procedures related to those types of events. The following describe the most common types of official functions. • Training functions are held to enhance staff knowledge or to educate employees, associates, or other individuals that are affected by the university's operations or regulations. Note: Training functions should have a written agenda, study materials, and be led by an identified presenter(s). • Community relation functions are hosted on behalf of external entities, or are activities directly related to the educational, research, or public service mission of the university. • Employee recognition functions are held for the purpose of acknowledging, appreciating, or honoring employees as a means of providing an encouraging and supportive work environment. • Goodwill functions are held to express condolence, sympathy, get-well wishes, celebrations of birth, or presentation of official items to official guests or volunteers as an indication of goodwill or esteem. • Multi-unit or multi-campus functions are infrequent events or meetings involving associates or employees from more than one organizational unit or campus. • Recruitment functions are held to enlist new employees, including faculty or post/pre-doctorates. • Retirement functions are held to honor departing or retiring faculty or staff members for their university service. • Student functions are hosted for students and are directly related to student or educational development. Examples include student recognition, student recruitment, and student program development.