Have you ever followed cost-sharing guidelines in the past, using the Supporting Foundation Reimbursement procedures in the University Accounting Handbook and the MOA and Invoice Template forms on the OUC Forms page? Good news: You no longer need to submit agreements, budgets, and financial statements to the Office of University Controller (OUC).
Instead, you now simply need to obtain the appropriate approval before preparing to cover development-related expenses that will be incurred by non-development staff. At each campus, the Vice Chancellor for Advancement or delegate will be responsible for reviewing the activity/event and providing that approval.
We’ve recently updated select financial and procurement guidance and forms; the revised versions were posted on the OUC and PSC websites effective July 1.
The changes are largely due to questions and new processing associated with the transition of approximately 150 CU Foundation development employees to the University. The focus of these employees' work is donor cultivation, solicitation, and stewardship.
Many of the changes to policy, procedure, and form are minor – for example, adding references to the new advancement/development fund (Fund 36) to some of the OUC and PSC forms.
Campus Updates; FYE Close Procedures; FYE Infosheet for Departments; Personal Charges; Contract Delegation Letter; CU Foundation Events/Cost-Sharing; Audit; COFRS Modernization Update; Accounting Handbook (Revenue Recognition and other chapters); Protocol Reminder for UIS Issues; Scholarship Allowance (SA) report; Annual Financial Report Web Demo.
Questions on discussion points from this and any other Campus Controllers’ Meeting should be directed to the appropriate campus controller.
The Gift SpeedType Setup procedures were recently revised to reflect an enhancement in the training assurance process.
If you work with gift monies, you already know that responsible individuals must be identified for every gift via the assignment of fiscal roles in the Finance System. You also know that all individuals with fiscal roles on Gift (Fund 34) SpeedTypes are required to complete gift fund management training.
Our Finance Forms page (www.cu.edu/controller/forms) has a new member: the CAMSA, or Capital Asset Management-System Administration, form.
The new form is designed to improve the process of tracking and recording capital assets in the PeopleSoft Finance System, Asset Management module. System Administration staff should complete the form when a capital asset is purchased and submit it to the OUC according to form instructions.
The Office of University Controller recently presented Town Hall sessions to share accomplishments and initiatives with campus staff and hear their thoughts and questions.
Each session included a presentation, Q&As, and opportunity for small group discussions on areas of particular interest to individual participants.
If you missed the Town Halls - or would like to revisit them - you can run through the materials online.
Fall 2012 OUC Town Hall materials →