Archive January 2014

 
CPAs and professional development-seekers: go for it! Registration is now open for 2 days of continuing professional education at 1800 Grant Street. On Tue Feb 18, we present a series of 4 NEW courses: External Audits; State of a CPA Nation; Month-End Financial Close (this course is already on wait-list, email cu.cpe@cu.edu to get on the list); and Paperless Financial Reconciliation. On Thu Feb 20, we repeat 2 old favorites: Understanding and Preparing the Statement of Cash Flows, and Understanding Internal Controls.
You know what the CU Shared Practices (CUSP) Program is: a recognition program, administered by the OUC, that provides a venue for sharing best practices across the campuses. CUSP highlights innovative ways in which employees have made their departments work better, and it rewards the best of the submissions with cash prizes. But there's more to it than that.
The recent move of the Payroll/Benefit & Trust Accounting team from Employee Services to the OUC logically houses several critical functions within our office. Among these key services are:
  • Preparation of the University of Colorado tax filings
  • Development and interpretation of University tax policies and practices
  • Implementation and management of appropriate safeguards to ensure compliance with tax reporting requirements
  • Administration and management of the payroll and benefits accounting functions for the University of Colorado System
The CU Shared Practices (CUSP) recognition program is accepting submissions Jan 1 - April 30, 2014. CUSP provides a great opportunity for departments from each campus to let the other campuses know about their innovations and improvements in business process, application of technology, communication, training, and other critical areas. Last year -- during the CUSP 2013 submission process -- we heard about great ideas put into place at Boulder (5), Colorado Springs (2), Denver (1), and Anschutz Medical Campus (4).
Need training? Take a look at the recently reorganized folders in SkillSoft. Now, when you’re searching for our required or recommended online courses, you’ll find them under a more logical filing system.  The new navigation for online courses offered by the Office of University Controller (OUC) and the Procurement Service Center (PSC) is: Log in to your campus portal > on the CU Resources tab, select Training > select Start SkillSoft > select Catalog. Open the University of Colorado - Courses folder > select Finance (or select Procurement).
The Office of University Controller (OUC) is very pleased to introduce and welcome its new section of Payroll/Benefit & Trust Accounting. The eight-member team relocated from Employee Services to the OUC on January 2, 2014.
The 2014 CU Shared Practices (CUSP) Program is now open for best practice submissions. The 2013 CUSP Program far exceeded expectations in number and quality of submissions … and in the subsequent sharing and re-purposing of ideas and innovative business processes. You can review previous successful CUSP ideas by visiting the website at www.cu.edu/controller/initiatives/cusp - click on Past Submissions and search by category: Communications & Technology, Customer Service, Finance & Accounting, Procurement, or Sponsored Projects & Grants.
The January 1 semiannual update cycle includes a few changes to policies, procedures, and forms. Among them:
  • Alcoholic Beverages: Administrative Policy Statement, PSC Procedural Statement, and Official Function form clarify approval requirements when Fund 36 (development) monies are used
  • Mileage Rates: PSC Procedural Statement Travel, Non-Employee Reimbursement form, and Concur Travel & Expense System updated to reflect mileage rates in effect as of Jan 1 (new standard rate is 50 cents/mile)
The following topics are on the agenda for the Jan 13 Controllers’ meeting: Campus updates; Internal Audit update; Crowdsourcing; Administrative Policy Statement-Fiscal Roles & Responsibilities; 2014 CU Shared Practices (CUSP) Program launch; Audit feedback; CORE update; Finance System update; ChartFields. Questions on discussion points from this meeting – or any other Controllers’ meeting – should be directed to the appropriate campus controller.
Our CPE Program Manager Lisa Vallad recently completed her review and analysis of the OUC’s Continuing Professional Education (CPE) courses during the 2nd quarter of FY 2014. During three days in November-December, we offered 11 courses at the 1800 Grant Street location. Typically, we have about 50 individual attendees on each day of CPE.