Formatting Standards for Administrative Policy Statements

Font

  • Use New Times Roman
  • 10 font for body
  • 12 font bold for Title section.

Definitions

  • Glossary definitions will be italicized.
  • Definitions contained in the APS will be underlined. 

Hyperlinks

  • Formatting for hyperlinks should be blue and underlined – i.e. Regent Policy 2-k
  • Related policies, procedures, laws, etc. should be specific and linked, if possible.

Outline Formatting

  • Standard outline form should be used, starting with large roman numerals. (I., A., 1, a, i, then bullets, if necessary)
  • The policy template is pre-formatted with this outline format.

Emphasis

  • Underlining and italicizing will not be used for emphasis in the APS. You may bold an item for emphasis if it is needed.

Style and Grammar Guidelines:

  • The Chicago Style Guide has been adopted for the basic style guidelines for the President’s Administration Policy Statements. Click here for more information. 

Examples of common style items include:

  • When to capitalize University – i.e. capitalize if it is referring to the University of Colorado but not capitalize if it refers to the university without the complete name.
  • When titles should be capitalized (Chancellor, President, Dean, etc.)
  • Numbers less than 10 should be spelled out; greater than nine should be numeric.
  • Do not repeat a number in parenthesis (three (3)).
  • Do not begin a sentence with a numeral.
  • Spell out a fraction. However, quantities consisting of both whole numbers and fractions should be expressed as numerals. (two-thirds; 1 2/3)