State classified employees are part of the Colorado Personnel System, and subject to both Colorado and CU employment guidelines, rules, regulations and policies.
These employees must submit monthly leave records showing exception time, including all leave usage. Non-exempt employees must report specific hours worked (i.e., time in and out). CU has multiple options for documenting hours worked and exception time; please verify with your department how it records time and follow that procedure.
Both the employee and his/her supervisor must sign the leave record verifying the accuracy of leave usage and balances.
Use this page to find monthly and biweekly paydays.
We will update these calendars with more dates as information becomes available.
Note: Each campus and department has its own specific deadlines for updating individual payroll records, and for collecting timesheets and leave records from employees. Please refer to your department's payroll liaison (aka, HCM Community member) for more information.
2016 Monthly Paydays
Friday, Jan. 29
Monday, Feb. 29
Thursday, March 31
Friday, April 29
Tuesday, May 31
Friday, July 1
Friday, July 29
Wednesday, Aug. 31
Friday, Sept. 30.
Monday, Oct. 31
Wednesday, Nov. 30
Friday, Dec. 30.
Tuesday, Jan. 31
2016 Biweekly Paydays
Friday, Jan. 15
Friday, Jan. 29
Friday, Feb. 12
Friday, Feb. 26
Friday, March 11
Friday, March 25
Friday, April 8
Friday, April 22
Friday, May 6
Friday, May 20
Friday, June 3
Friday, June 17
Friday, July 1
Friday, July 15
Friday, Aug. 12
Friday, Aug. 26
Friday, Sept. 9
Friday, Sept. 23
Friday, Oct. 7
Friday, Oct. 21
Friday, Nov. 4
Friday, Nov. 18
Friday, Dec. 2
Friday, Dec. 16
Friday, Dec. 30
Friday, Jan. 13
Friday, Jan. 27
International employees must comply with the U.S. Tax Code. To ensure compliance, you must schedule an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. Please make your appointment as close to your employment start date as possible. At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules. There is generally no negative ramification to a delay in meeting with our office.
If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.
See these references for general information on immigration, taxation and the Social Security policy:
For specific immigration issues, please contact the appropriate campus international student and scholar office:
For I-9 information, please contact the appropriate campus human resources office.
Schedule Tax Appointments
Employees can schedule appointments with an international tax specialist via our online appointment scheduling system .
Handbooks, Guides & Other Documents
- State Employee Handbook 
- Employee Services Procedures Guide 
- Resources for HCM Users 
- Payroll Production Calendars 
- W-2 
- Payroll Adjustments 
- Taxes 
- CU Resources (in the employee portal) 
- 2012 -2013 Pay Plan for Classified Staff 
My Leave Step-by-Step Guides
CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.
- My Leave - Setting your Preferences, Tracking Time and Requesting Leave 
- My Leave - Selecting Earnings Codes 
- Four-campus search 
- Department of Labor 
- Board of Regents 
- Social Security Administration 
- Internal Revenue Service 
- Procurement Service Center —Contact the PSC for travel and business expense reimbursements reported as taxable income.
- Colorado Department of Personnel and Administration 
- Social Security Application 
- W-4 Form (Federal Income Tax Withholding) 
- Department of Personnel Rules and Procedures 
- Colorado PERA—"Working After Retirement" 
Payroll Forms for Classified Staff
EMPLOYEE WORK RECORD
EXPENSES & DEDUCTIONS
Colorado WINS Membership Form 
Colorado WINS Membership Termination Form 
CU Foundation-Payroll Deduction Gift Form 
Moving Expenses Form - IRS Form 3903 
Moving Expenses Worksheets 
Additional/Cancel Colorado State Tax Withholding-Request 
Exemption From State of Colorado Withholding 
Request Additional Federal Tax Form 
Request for Exemption From Local City Occupational Privilege Tax (OPT) 
W-2/1042-S Reissue Request Form 
W-4 Form 
W-9 for Employee Services Business-Estate Claims