Student Employee Payroll

Student Faculty, Student Hourly & Student Work-Study

Student employees can work in a variety of positions within the university.

Student faculty members are paid monthly on the last working day of the month, except for the June payroll, which is paid on the first working day of July. Student employees who are paid hourly and/or through Work Study are paid biweekly. Refer to the pay dates tab above for paydays, and check with your department payroll liaison for pay cycle options.

All student employees must be enrolled in a minimum course load and must work less than 40 hours per week to be exempt from paying into student retirement. Student employees who consistently work more than 40 hours per week will be subject to student retirement and Medicare taxes regardless of their course load, per Internal Revenue Service guidelines. Once a student is designated as subject to student retirement and Medicare in a particular semester, his/her eligibility will be evaluated each pay period and may change within the term, based on enrollment in coursework.

Student employees must submit leave records. CU has multiple options for documenting hours worked and exception time; please verify with your department how it records time and follow that procedure. Both the employee and his/her supervisor must sign the leave record verifying the accuracy of reported hours.

Related Information

When leaving employment, update your address through the employee portal to ensure you receive your W-2 at the end of the tax year. Correcting any information, including address, in the student portal will not update your employee information.

Each campus and department has its own specific deadlines for updating individual payroll records, and for collecting timesheets and leave records from employees. Please refer to your department's business partner(s) for more information.

Monthly Pay Cycle

2015 Monthly Pay Cycles

Employee Services Forms Deadline:
W-4 & Direct Deposit

Begin Date End Date Pay Date Date Time
01/01/2015 01/31/2015 01/31/2015 01/14/2015 5 p.m.
02/01/2015 02/28/2015 02/28/2015​ 02/10/2015 5 p.m.
03/01/2015 03/31/2015 03/31/2015 03/10/2015 5 p.m.
04/01/2015 04/30/2015 04/30/2015 04/14/2015 5 p.m.
05/01/2015 05/31/2015 05/29/2015 05/13/2015 5 p.m.
06/01/2015 06/30/2015 06/30/2015 06/11/2015 5 p.m.
07/01/2015 07/31/2015 07/31/2015 07/14/2015 5 p.m.
08/01/2015 08/31/2015 08/31/2015 08/08/2015 5 p.m.
09/01/2015 09/30/2015 09/30/2015 09/08/2015 5 p.m.
10/01/2015 10/31/2015 10/30/2015 10/08/2015 5 p.m.
11/01/2015 11/30/2015 11/30/2015 11/10/2015 5 p.m.
12/01/2014 12/31/2014 12/31/2015 12/08/2015 5 p.m.

Biweekly Pay Cycle

2014 Biweekly Pay Cycles

Employee Services Forms Deadline:
W-4 & Direct Deposit

Begin Date End Date Pay Date Date Time
12/21/2015 01/03/2015 01/16/2015 01/06/2015 5 p.m.
01/04/2015 01/17/2015 01/30/2015​ 01/14/2015 5 p.m.
01/18/2015 01/31/2015 02/13/2015 02/03/2015 5 p.m.
02/01/2015 02/14/2015 02/27/2015 02/12/2015 5 p.m.
02/15/2015 02/28/2015 03/13/2015 03/03/2015 5 p.m.
03/01/2015 03/14/2015 03/27/2015 03/12/2015 5 p.m.
03/15/2015 03/28/2015 04/10/2015 03/31/2015 5 p.m.
03/29/2015 04/11/2015 04/24/2015 04/14/2015 5 p.m.
04/12/2015 04/25/2015 05/08/2015 04/28/2015 5 p.m.
04/26/2015 05/09/2015 05/22/2015 05/12/2015 5 p.m.
05/10/2015 05/23/2015 06/05/2015 05/23/2015 5 p.m.
05/24/2015 06/06/2015 06/19/2015 06/09/2015 5 p.m.
06/07/2015 06/20/2015 07/02/2015 06/23/2015 5 p.m.
06/21/2015 07/04/2015 07/17/2015 07/07/2015 5 p.m.
07/05/2015 07/18/2015 07/31/2015 07/21/2015 5 p.m.
07/19/2015 08/01/2015 08/14/2015 08/04/2015 5 p.m.
08/02/2015 08/15/2015 08/28/2015 08/11/2015 5 p.m.
08/16/2015 08/29/2015 09/11/2015 08/26/2015 5 p.m.
08/30/2015 09/12/2015 09/25/2015 09/08/2015 5 p.m.
09/13/2015 09/26/2015 10/09/2015 09/26/2015 5 p.m.
09/27/2015 10/10/2015 10/23/2015 10/08/2015 5 p.m.
10/11/2015 10/24/2015 11/06/2015 10/27/2015 5 p.m.
10/25/2015 11/07/2015 11/20/2015 11/10/2015 5 p.m.
11/08/2015 11/21/2015 12/04/2015 11/19/2015 5 p.m.
11/22/2015 12/05/2015 12/18/2015 12/08/2015 5 p.m.
12/06/2015 12/19/2015 12/31/2015 12/15/2015 5 p.m.

International Employees

International employees must comply with the U.S. Tax Code. To ensure compliance, you must make an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. :  Please make your appointment as close to your employment start date as possible.  At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules.  There is generally no negative ramification to a delay in meeting with our office.

 If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.

Immigration Info

Schedule Tax Appointments

International Tax

Guides & Other Documents


Additional Resources

My.Leave Step-by-Step Guides

CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.