Enterprise Document Management (DM)

Overview: Enterprise Document Management services provide a fully integrated document management solution which lowers costs, speeds access to the information your organization needs to be productive and minimizes your compliance and eDiscovery risks.

  • Maintain copies of your most critical business documents in a high-capacity, high-availability electronic document repository
  • Intelligently manage records throughout their entire lifecycle—from inception to management to archiving to destruction
  • Easily share information through a solution that supports all aspects of electronic document processing with common software
  • Data can flow across the various organizations to promote efficient and consistent business processes

Direct and Intuitive Benefits:

  • Faster business transactions
  • Increased access to information
  • Increased data integration across applications
  • Fewer errors
  • More effectively integrated systems
  • Ease of support
  • Enable integration with central authentication and authorization systems
  • Reduced software costs with Enterprise licensing

Indirect and Strategic Benefits:

  • Enhanced responsiveness, better service, faster more effective customer support, and reduced phone time/improved efficiency
  • Enhanced agency reputation
  • Increased system availability
  • Availability of more accurate information to support data analysis activities
  • Improved performance of professional staff, due to enhanced management information capabilities
  • Automated process steps facilitate faster processing of information
  • Process improvements in reconciliation

Funding Model: This system is funded through the campuses.

Who is eligible to use the service: Phase 1 of Enterprise Document Management has been implemented for the university’s core student administrative services. Phase 2 has been designated for expansion into other administrative, academic and research areas, including Academic Advising, Veterans Services, continuing education and graduate schools to name a few. Administrative, academic and research groups are welcome to participate if they have a direct university affiliation.

How to request access to the service: For information on how to request access to Document Management see the Access website. (Note: Must be on a CU network to access this restricted website.)