Events with Alcohol

Serving alcohol at events may be allowed with proper approvals. Well-planned and managed events can decrease the risk of alcohol-related incidents. Use the guidelines and risk assessment in conjunction with the university policies in the course of planning for events with alcohol.   The guidelines and risk assessment provide additional information including the policies, campus venues and types of events listed below. 

Alcohol Guidelines and Risk Assessment

Alcohol-related Policies

Administrative Policy Statements and Procurement Service Center Procedural Statements provide parameters and procedures for purchase of alcoholic beverages for university events. 

Administrative Policy Statements found on the Office of Policy & Efficiency website.

APS 4018 - Alcoholic Beverages Purchased for University Events
APS 4015 - Propriety of Expenses
APS 7001 - Facilities Use by Non-University Groups – Insurance Requirements

Procedural Statements can be found on the Procurement Service Center web site.

PSC Procedural Statement: Alcoholic Beverages Purchased for University Events
PSC Procedural Statement: Recognition and Training
PSC Procedural Statement: Sensitive Expenses

Campus Alcohol Policies

Campus policies provide parameters and procedures for campus-specific events with alcohol.

Boulder Campus – Alcohol Service on Campus
Colorado Springs – 100-003 Alcohol Policy
Denver|Anschutz Medical Campus -  Alcohol Policy for UC Denver Campus
AHEC – Special Events Involving Alcohol

Venue Information

Alcohol events must be held at a licensed premise or meet the Private Event or Special Event Permit requirements pursuant to CRS §12-48-101 et seq.

Types of Events

Licensed Premise

A specific location where the sale and service of alcohol for consumption on the location has been authorized under Colorado law. Campus licensed locations may change. Confirm with your campus the current licensed locations.

Boulder Campus

  • The Club Level and Flatirons Club in Folsom Field (License held by Centerplate)
  • The Mary Rippon Theatre and portions of the University Theatre and Hellums Hall (3.2 beverages only)
  • The University Memorial Center (3.2 beverages only)

Colorado Springs Campus

  • University Center, including Berger Hall
  • University Center, Upper Plaza (exterior location)
  • Gallogly Event Center
  • Gallery of Contemporary Art
  • Dwire Hall, 1st and 2nd Floors only
  • Bon Vivant Theater (for THEATREWORKS performances only)

Denver | Anschutz Medical Center

  • Tivoli on the Auraria Campus
Private Event

An event where alcohol is served that is not open to the general public. In order to be a private event, the event must satisfy all of the following

  • It must be by invitation only. Invitations to the event must have been sent to specific individuals. This does not include an event where attendees register in response to an announcement of the Event.
  • A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter.
  • The event cannot have been advertised as being open to the public.
  • The alcohol is free or the event is a University sponsored Event and the admission charge or other charge for participation is the same regardless of whether the person attending consumes alcohol or not.
Special Event Permit (SEP)

A permit issued by the Colorado Department of Revenue, Liquor Enforcement Division that authorizes the sale and service of alcohol at a specific location for a specific date and time. If an event is open to the public (as opposed to invitation only) where alcohol is served or sold, the event must be held at a location/establishment holding a current valid liquor license, or the event sponsor must have applied for and received a SEP issued by the State of Colorado for that location and event.  Refer to your campus policy for application process information.