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Student Employee Payroll
Student Faculty, Student Hourly & Student Work-Study
Student employees can work in a variety of positions within the university.
Student faculty members are paid monthly on the last working day of the month, except for the June payroll, which is paid on the first working day of July. Student employees who are paid hourly and/or through Work Study are paid biweekly. Refer to the pay dates tab above for paydays, and check with your department payroll liaison for pay cycle options.
All student employees must be enrolled in a minimum course load and must work less than 40 hours per week to be exempt from paying into student retirement. Student employees who consistently work more than 40 hours per week will be subject to student retirement and Medicare taxes regardless of their course load, per Internal Revenue Service guidelines. Once a student is designated as subject to student retirement and Medicare in a particular semester, his/her eligibility will be evaluated each pay period and may change within the term, based on enrollment in coursework.
Student employees must submit leave records. CU has multiple options for documenting hours worked and exception time; please verify with your department how it records time and follow that procedure. Both the employee and his/her supervisor must sign the leave record verifying the accuracy of reported hours.
When leaving employment, update your address through the employee portal to ensure you receive your W-2 at the end of the tax year. Correcting any information, including address, in the student portal will not update your employee information.
Use this page to find monthly and biweekly paydays.
Note: Each campus and department has its own specific deadlines for updating individual payroll records, and for collecting timesheets and leave records from employees. Please refer to your department's business partner(s) for more information.
2015 Monthly Paydays
|Pay Period End Date||Pay Date|
2015 Biweekly Paydays
|Pay Period End Date||Pay Date|
International employees must comply with the U.S. Tax Code. To ensure compliance, you must make an appointment with the appropriate campus international tax specialist to complete the proper tax forms and establish correct tax status. : Please make your appointment as close to your employment start date as possible. At times, it may be two to four weeks before an international tax specialist can meet with you due to busy academic and tax year schedules. There is generally no negative ramification to a delay in meeting with our office.
If you’ve reached your 31st day of employment with the university and have applied for but not yet been issued a Social Security number, please have your department payroll representative contact the International Tax Office.
Schedule Tax Appointments
Guides & Other Documents
- Facts about Student Retirement
- Employee Services Procedures Guide
- Resources for HRMS Users
- My.Leave Step by Step Guides
CU has multiple options for documenting hours worked and exception time. You must verify with your department how it records hours/time and follow that procedure.
- Payroll Production Calendars
- Payroll Adjustments
- CU Resources (in the employee portal)
- Office of Student Employment:
My.Leave Step-by-Step Guides
Payroll Forms for Student Employees
EMPLOYEE WORK RECORD
EXPENSES & DEDUCTIONS
Additional / Cancel Colorado State Tax Withholding-Request
Exemption From State of Colorado Withholding
Request Additional Federal Tax Form
Request for Exemption From Local City Occupational Privilege Tax (OPT)
W-2/1042-S Reissue Request Form
W-9 for Employee Services Business-Estate Claims