Before You Travel

All domestic and international travel must be approved prior to booking a trip.

All international travel must be approved using Concur Request and your associated Request ID will be required to finalize your international flight reservation. It is recommended that domestic travel be approved using Concur Request, however a department can elect to use an internal travel pre-approval process. Please refer to your department to determine what domestic pre-approval process is appropriate for you.

 

Per Diem While in Travel Status

While in travel status, the university travel policy allows for employees to receive a travel allowance, or per diem, that is a fixed daily rate to cover the cost of breakfast, lunch, dinner and incidentals (like small cash tips). 

• The dollar amount of your travel allowance (per diem) follows U.S. General Services Administration (GSA) per diem rates and is based on your destination.
• Any meals provided during travel must be excluded from the travel allowance (per diem) when submitting for reimbursement. For example, if breakfast is included in the cost of the hotel, or if the conference provides lunch, you should not seek per diem for those meals.
• On the first and last day of travel, per diem is prorated to 75% of the maximum allowed for the destination. When adding the travel allowance (per diem) in Concur, the system will generally calculate this for you. 

Cash Advances

The university may issue a cash advance to an employee to cover specific situations, as described in the PSC Procedural Statement: Cash Advance. Such expenses are typically related to group travel, extended stay, and/or remote location.

Cash advances may only be issued to university employees. 

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Download useful Travel Apps:

Concur Mobile
Create a travel request, book travel, and prepare and submit expense reports all from your mobile device. Take photos of your receipts and save them to your Available Receipts area. Approvers can also review and approve expense reports.

TripIt Pro
Get real-time flight alerts and notifications. TripIt Pro automatically organizes any travel confirmation emails you forward into your daily itineraries. Share specific plans or your entire itinerary with others. Check directions, maps, and weather from the itinerary. TripIt Pro is free if you activate it through the Concur Travel & Expense System.

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