Definitions for Suppliers

The PSC Purchasing Department administers the following types of solicitations:

Request for Information (RFI)

An informal process for solicitation or presentation of ideas from suppliers. Requests for pricing are for budgetary purposes only.

Request for Documented Quote (DQ)

An informal process for obtaining pricing and delivery information on goods costing more than $10,000, or on services costing more than $25,000. Detailed specifications are given. Price, items offered, and delivery dates are supplied by the supplier. Evaluations are made against specifications. Determination of award is based on the quote offering the best value to the University with price as a consideration.

Invitation for Bid (IFB)

A formal process for obtaining pricing and delivery information on goods or services costing more than $500,000. Detailed specifications are given. Price, items offered, and delivery dates are supplied by the supplier. Evaluations are made against specifications. Determination of award is based on the bid offering the lowest price to the University while meeting the specifications.

Request for Proposal (RFP)

A formal process for obtaining pricing and proposals from a supplier for goods or services costing more than $500,000. Evaluations are made against criteria and competing proposals. Supplier presentations and discussion are allowed. Awards may be based on a variety of factors, including price.