Current UIS Projects and Initiatives [1]
Below, you will find details of all current UIS projects and initiatives in the planning and execution phase. It does not include:
- Projects in the initiation phaseInitiation PhaseNew UIS project requests are submitted. High-level details are provided to the UIS Leadership, who determine whether the project should move into the planning phase. [2] and closing phaseClosing PhaseThe team undertakes the necessary tasks to close the project. This includes, but is not limited to, post-production support, transition to operational service and the collection and analysis of lessons learned. [3]
- version updates
- PUMs
- regular maintenance projects
Questions?
If you have a question about a project, click the link under the questions column to email the project manager.
| PROJECT NAME | PROJECT SUMMARY | PROJECT PHASEProject phaseThe project phase identifies where a project, or initiative, is in its cycle. It begins with the planning phase and ends with the closing phase. [4] | PROJECT HEALTHProject healthThe project health identifies how a project, or initiative, is doing in terms of budget, timeline and scope. [5] (DURING EXECUTION) | QUESTIONS? | GO-LIVE |
|---|---|---|---|---|---|
| Case Management / ITSM |
The Cherwell Service Management (CSM) product is used by Employee Services (ES), Office of University Controller (OUC), Procurement Service Center (PSC), and the CU Boulder Human Resources Service Center (HRSC) as a primary case management tool and by UIS as an IT Service Management (ITSM) tool. In March of 2021, Cherwell was acquired by Ivanti, Inc. While the CSM product continues to be supported by Ivanti, it is now on a roadmap for eventual incorporation into the Ivanti Neurons for ITSM product and existing customers are voluntarily able to migrate from Cherwell to Neurons. Given this event, as well as interest from the Campus OIT units in the feasibility of leveraging a consistent case management/ITSM tool across CU and based on feedback from both internal and external customers on dissatisfaction with the product, UIS has identified this as an opportunity to assess the case management needs for the System Administration departments listed above, as well as the ITSM needs for our own department. These requirements will be used as the basis for a separate, future tool selection exercise. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [8] | Spring 2023 |
| Data Governance/Management [9]: Phase I |
Phase 1 of this IT Gov/UIS project will address current data challenges. Our current data architecture often requires complex data collection, manipulation, and analysis, which prohibits us from more evolved data analysis. This project seeks to address these challenges. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. [10] | Contact us [11] | Fall 2023 |
| InfoEd Upgrade | The release is focused on stability, bug fixes, and enhanced configuration tools that should lead to reduced internal support tickets, increased security, and improved user experience. The timing of this upgrade also allows us to stay on a cadence of regular upgrades. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [13] | Summer 2022 |
| MultiCloud Databases [14] | The MultiCloud Database project involves acquiring technology resources to configure additional database clusters, which will replicate data and provide failover capabilities in the event of major site disruptions. This project also will reduce downtime during select maintenance activities. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [15] | Spring 2022 |
| New Service Framework: Resource Allocation | The UIS reorganization and New Service Framework will strengthen campus partnerships to more effectively set strategies and coordinate efforts. In addition, UIS and campus partners will benefit from a holistic view of the delivery pipeline. The Intake and Demand Management stage is anticipated to yield greater visibility of resource utilization and allocation; consistent and repeatable intake processes for clients; work prioritization process; and greater UIS team member engagement. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [16] | Summer 2022 |
| Tech Refresh: IPS Implementation | Phase II of this cybersecurity project includes the implementation of Intrusion Prevention System (IPS) firewall management tools to protect our network, users and data from continually evolving threats. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [17] | Fall 2022 |
| Time and Labor | The Time and Labor project aims to replace the home-grown MyLeave system. Ultimately, the project's benefits will include streamlining regulatory and compliance changes, addressing existing calculation engine issues in MyLeave, centralizing time-tracking tools and reducing costs, providing a stable platform, and allowing CU to move away from the current custom-built application that is difficult to support. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [18] | Spring 2023 |
| UCCS Student Support Network Phase 2 | Salesforce's Student Success Hub (SSH) and supporting applications will replace Starfish and other tertiary processes for appointment scheduling, advising, and early alerts for UCCS. This will benefit faculty, staff, and students through process automation, consolidation of separate systems, and personalized communications to students. It will also help provide a 360-degree view of the student life-cycle. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. [10] | Contact us [19] | Fall 2022 |
INITIATIVE NAME |
INITIATIVE SUMMARY | PHASE | HEALTH | QUESTIONS? | GO-LIVE |
|---|---|---|---|---|---|
| Automic Upgrade |
The latest and greatest new version of Automic, v21 is available for upgrade. This new version contains multiple enhancements and customizations to the web client user interface adding features that improve the user experience. This new version also supports TLS through a new TLS Gateway component. Upgrading to the latest version of Automic provides Production Services with enhanced tools and features to better serve our customers and stay current with the latest technologies. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [20] | TBD |
| AMC Nursing & Pharmacy Salesforce Implementation |
The Anschutz School of Pharmacy and The College of Nursing are trying to increase their enrollments and yield rates. The CRM functionality available within the IOS org as well as marketing automation will allow them to implement strategic plans to achieve those goals. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [21] | TBD |
| AWS Foundations |
The initial purpose of this effort was to build the foundation of a cloud infrastructure, specifically on AWS, in which future production and non-production workloads can successfully operate in a secure, reliable, and performant manner. The adoption of cloud infrastructure is identified within the UIS MultiCloud Phase 1 and 2 goals as well as supports UIS strategic goals aligned to overarching University initiatives. This infrastructure will be designed and implemented to integrate with the UIS MultiCloud (UISMC) platform, with the same highly available multi-site approach. Successful implementation of this project will allow deployment of UIS processing assets in multiple AWS availability zones that are integrated with current UIS site processing assets and services. This project will also serve as a basis for future AWS deployments as required/desired without the need for another AWS build project. The value of the remaining scope for this specific initiative is to ensure NIST/HIPAA compliance for the AWS accounts that have not already been reviewed/approved by the OIS team. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [22] | TBD |
| Boulder Proposal Development |
Replace the current pre-award proposal review and approval process in the Office of Contracts and Grants (OCG) with an InfoEd eForm and routing process. The current process, while automated, does not integrate with InfoEd and requires re-keying data collected during routing and approval to create a proposal record. Implementing PD means that the same process of proposal routing and approval is not only automated but will save the need to re-key data into InfoEd, creating efficiencies and reducing the duplication of effort. The implementation of PD on the Boulder campus will have the following benefits:
|
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [23] | TBD |
| Campus Data Hubs | The implementation of Snowflake-based hubs of data will allow the campus OIT / ODA / Data Scientists to have a central location for the main UIS sources of data where they can supplement the data with campus-specific sources and create subsets of data for various needs. By having one location where the UIS-managed data and the campus data are located, the campuses can start adding their own data and creating datasets that meet their needs. This also provides the campuses with space and tools that they can analyze the data and run their data algorithms on to come up with new insights. Since the campus areas will be totally managed by the campus users, they will have full control over how they want to manage their data and processes, and not need to coordinate with UIS to manage it. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [24] | TBD |
| CIW Character Set Conversion |
|
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. [10] | Contact us [25] | TBD |
| DATC Event-Driven Audits |
This initiative will automate the generation of degree audits. Changes to degree requirements (degree audit encoding) and student-record-related changes, such as enrollment and grades, will trigger a new audit. The automation of degree audits will:
|
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [26] | TBD |
| File Server Migration | The current System Administration file server is nearing capacity and running on Windows Server 2012 R2. The operating system will need to be upgraded to maintain support. The upgrade will also provide high availability of the file server data and additional disk space for future expansion opportunities. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [27] | TBD |
| Grants Data Integrity Phase II | PeopleSoft Project Costing keeps all life-to-date transactions for each project in the PROJ_RESOURCE table. This results in a high volume of data which creates downstream impacts like long-running nightly jobs, backups, and processes that use Proj_Resource data. Use of the older data is expected to be minimal, data needs to be retained per campus retention requirements. Data beyond standard retention requirements exposes CU to risks due to its availability in the systems as well as from an audit standpoint. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [15] | TBD |
| Grouper Access Management |
Grouper helps simplify access management by letting you use the same group or role in many places in our organization. Grouper will help automate changes to the authorization of resources as a person's role changes within the organization. Grouper empowers the right people to manage access by connecting identity attributes across many data sources to create reference groups, taking central IT out of the loop. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [28] | TBD |
| HCM Contingent Worker Implementation | There are several business cases that require individuals to be added to HCM who do not have an employment relationship with the university. The current practice is to add them to HCM as zero compensation employees or POIs. This solution presents issues from a compliance standpoint as well as for reporting purposes. The primary purpose of the non-employee solution initiative is to provide users with the ability to add non-employees to HCM with all of the necessary attributes while drawing a clear line between employees and non-employees. Providing users with a clear way to differentiate between employees and non-employees addresses compliance and reporting issues while supporting business needs. | PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. [10] | Contact us [29] | TBD |
| HCP and GAD Setup | The HCP and GAD setup work is part of the larger multi-cloud effort. A portion of this work is also a precursor to further AWS capabilities. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [30] | TBD |
| Microsoft Audit Remediation | This Initiative will be used to remediate the findings from the Microsoft Active Directory Risk Assessment Program (RAP), and Office 365 Security Optimization Assessment. Each of these findings from the assessments will help to increase the security posture of both our Active Directory environment and Microsoft 365 tenants. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [31] | TBD |
| Microsoft Office 365 Modern Authentication | We are ensuring all applications and email accounts are ready to use modern authentication prior to Microsoft's disablement of older authentication methods. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [32] | Fall 2022 |
| OSB 12C Setup GitLab | Now that the full OSB 12c is stood up, there is nothing running on it yet. The temporary 12c Proxy's are running external processes that need to get moved to the full 12c clusters. In order to improve efficiency in the future, we would like to use Gitlab to help streamline deployments. Once we use Gitlab to move the external processes from the proxies to the full 12c clusters, we will decommission the 12c proxies. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [33] | TBD |
| Perceptive Content Upgrade | The Procurement Service Center (PSC) uses Perspective Content (formerly known as ImageNow) to capture and manage documents. Upgrading to a current version will allow the UIS Applications Admin Team to provide increased stability, lengthens the window of support and stay current with the technology suite. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [34] | TBD |
| PingFed/Duo Smart MFA | To help protect our data and your identity. System administration will enforce two-factor authentication as a mandatory requirement on all PingFederate SSO connections. Two-factor authentication makes it harder for bad actors to obtain our business’s sensitive data and helps safeguard a person's identity. |
ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [35] | TBD |
| Silk Performer to Load Runner |
The vendor Micro Focus is sunsetting Silk Performer in CY 23, thus need to switch to the vendor’s other product Load Runner. While we make the switch over to Load Runner, the vendor will allow us to use Silk Performer for 12 months in parallel or up until 12/31/2023, whichever happens first. |
PlanningPlanning PhaseThe UIS project team collects and develops necessary information to determine and confirm scope, budget and timeline. The team then develops project plans to manage time, cost, quality, change, risk and issues, which will guide the team through the project execution and closure phases. [6] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [36] | TBD |
| Tableau Upgrade | UIS will upgrade Tableau Server multiple times a year going forward. This maintenance work is required to stay up to date with new Tableau functionality and incorporate security improvements or address issues. Getting the newest analytics features and integrations will help your team gain deeper insights. It is important to secure your data and optimize the performance of our environment with bug and security fixes. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | YellowYellow project statusYellow status is given when some aspect of a project is at risk and may require corrective action to stay within budget, timeline or scope. [10] | Contact us [37] | TBD |
| VMware Upgrade | This upgrade ensures that our virtual machines running on VMware Tools will run in a supported configuration of ESX/ESXi. | ExecutionExecution PhaseThe UIS project team executes the project plan with a focus on meeting scope, budget and timeline. Active management of time, cost, quality, change, risk and issues occur during the execution phase. [12] | GreenGreen project statusOn-track projects are given green status. These projects are running within budget, timeline or scope. [7] | Contact us [38] | TBD |
Project Criteria
Level of effort: 350+ hours of work (between both planning and execution phases)
Complexity: Cross-team interdependent (5+ teams needed)
Risk: Work poses a significant risk to the organization
Managed by: Project Managers
Initiative Criteria
Level of Effort: 40+ hours of work
Complexity: Coordination across teams; new technology to UIS
Risk: Work has a future deadline aiming for but has flexibility; target deadline is one quarter away at minimum
Managed by: ADs/Managers