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Home > Substitute W-9 (Signed by CU)

W-9 Substitute (Signed by CU) [1]

Refer to these instructions if an external entity wants to purchase goods or services from CU and asks your organizational unit to fill out a specialized W-9 form for CU.

 Your org unit should begin by providing the standard W-9 (Signed by CU [2]). If the entity purchasing goods or services from your org unit states that they require a specialized W-9 form to be completed by CU:

  • You can fill out the substitute W-9 form. You must enter certain key pieces of information as described below.
  • Your campus controller's office can sign the substitute W-9 form.

Key Information on a Substitute W-9 Form:

  • For Vendor Name - Provide the legal name of the University: "The Regents of the University of Colorado."
  • For Federal Tax Classification - Check 'Other' and indicate "State Institution of Higher Learning."
  • For Exemptions information - Identify Exempt Payee Code of "3" and FATCA Reporting Code of "C."
  • For Address - You can include your org unit's name, along with address. 
  • For Tax ID Number (also referred to as Federal Employer Identification Number or FEIN) - Provide the University's FEIN: "84-6000555."
  • For Payment Method (e.g., pay by check), Primary Contact Person, where to send payment, and other information requested - Work with your campus controller’s office to determine how to complete these fields, if present.

Campus Controller's Office Contacts:

  • CU Boulder – fiscalcompliance@colorado.edu [3]
  • UCCS – acctfinc@uccs.edu [4]
  • CU Denver I Anschutz Medical Campus – Finance.AccountingHelp@ucdenver.edu [5]
  • CU System Administration - oucpba@cu.edu [6]

Have a question or feedback?

Questions & Feedback [7]

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Source URL:https://www.cu.edu/controller/forms/w-9-substitute-signed-cu

Links
[1] https://www.cu.edu/controller/forms/w-9-substitute-signed-cu [2] https://www.cu.edu/controller/forms/w-9-signed-cu [3] mailto:fiscalcompliance@colorado.edu [4] mailto:acctfinc@uccs.edu [5] mailto:Finance.AccountingHelp@ucdenver.edu [6] mailto:oucpba@cu.edu [7] https://www.cu.edu/controller/forms/questions-feedback-0